JOB OPPORTUNITY

Job Title: Manager – Administration
Work Location: Kathmandu, Nepal
Role Type: Full Time
Division: Corporate

Job Purpose:

This position is responsible for leading and managing all administrative, facilities, logistics, vendor, and support service functions of the organization. The role ensures smooth, cost-effective, and high-quality operations by developing strong systems, policies, and automation-driven processes while maintaining a safe, efficient, and professional working environment.

Key Roles and Responsibilities:

Ensure all administrative tasks are completed accurately, cost-effectively, and within defined timelines, in line with quality standards and business requirements.
Continuously improve operational systems, processes, and best practices to enhance organizational efficiency.
Drive optimization of purchasing, inventory planning, and material availability to meet operational needs on time.
Implement automation for monitoring of assets, maintenance contracts, vendor services, and administrative activities.
Develop, review, and improve administrative systems, policies, and procedures to ensure smooth and compliant operations.
Establish standard operating procedures (SOPs) for all administrative and facilities functions.
Ensure compliance with company policies, statutory regulations, and audit requirements.
Ensure the office is fully functional, well-equipped, and professionally maintained at all times.
Supervise all maintenance activities and prepare annual maintenance schedules for company properties.
Manage Annual Maintenance Contracts (AMC) with vendors for all critical equipment and facilities.
Oversee housekeeping, security, workplace safety, hygiene, and cafeteria operations.
Ensure availability of vehicles for official duties, executives, and business travel.
Ensure drivers follow company transport policies, safety standards, and professional conduct.
Monitor driver performance, behavior, punctuality, and service quality.
Monitor vehicle utilization, fuel consumption, maintenance, insurance, and registration.
Manage accident handling, insurance claims, and vendor coordination for vehicle repairs.
Identify potential vendors, develop specifications, analyze quotations, and recommend procurement decisions based on cost-efficiency and quality.
Maintain healthy relationships with vendors and service providers and negotiate favorable commercial terms.
Manage all service and maintenance contracts and ensure SLA compliance.
Review lease agreements with landlords to ensure adherence to contractual terms and coordinate renewals and negotiations as required.
Oversee procurement and inventory planning for office supplies, stationery, consumables, and operational materials.
Ensure effective asset management through tracking, tagging, maintenance, and lifecycle planning.
Maintain adequate stock levels to support uninterrupted operations.
Work closely with the Finance department to resolve supplier invoice issues and ensure timely payments.
Support budgeting, cost tracking, and expense optimization initiatives.
Ensure all procurement and service costs are aligned with approved budgets.
Set performance targets and monitor service quality across all admin functions.
Build a culture of accountability, responsiveness, and service excellence.

Required Qualification & Work Experience:

Bachelor’s or Master’s degree in Business Administration, Management, or related field.
8-10 years of experience in corporate administration or office management roles.
Experience in corporate office operations, vendor management, and facilities management.

Key Competencies:

Strong organizational and multitasking abilities
Vendor negotiation and contract management
Budget management and cost control
Leadership and team management
Problem-solving and decision-making skills
Good communication and interpersonal skills
Proficiency in MS Office and administrative systems

*Eligible and interested candidates may share their CV to career@golyangroup.com mentioning the job position.

Tagged as: Kathmandu