Executive Assistant

Position: Executive Assistant

Location: Kathmandu

Division: Corporate

Type: FULLTIME

Position Overview

This role will be responsible for providing comprehensive administrative and strategic support to the Managing Director, ensuring seamless coordination across schedules, communications, and operations. This role demands exceptional organizational skills, attention to detail, and discretion while managing sensitive information and high-level interactions.

Roles and Responsibilities

1. Time & Schedule Management

•  Maintain and manage the MD’s daily schedule, ensuring optimal time allocation.
• Coordinate and confirm appointments, meetings, and events.
•  Proactively anticipate scheduling conflicts and resolve them efficiently.

2. Meetings & Calendar Coordination

•  Schedule internal and external meetings, ensuring all logistics are in place.
•  Manage calendar invites, reminders, and follow-ups.
• Prepare agendas, take minutes, and track action items.

3. External Guest Management

•  Coordinate visits of external guests including hospitality arrangements.
• Ensure professional reception and smooth experience for all visitors.

4. Office & Floor Upkeep

•  Ensure the executive office and surrounding floor are maintained in a professional and organized manner.
• Regularly update supplies, equipment, and ensure cleanliness and readiness.

5. Travel & Logistics

• Plan and book travel arrangements including flights, hotels, and ground transportation.
• Handle visa applications and travel documentation.
• Coordinate logistics for domestic and international travel.

6. Communications Management

• Monitor and respond to emails, messages, and calls on behalf of the executive.
•  Draft, proofread, and send professional correspondence.
• Liaise with internal teams and external stakeholders as needed.

7. Social Media & Professional Platforms

•  Manage personal LinkedIn and other professional platforms in coordination with MarCom/Social Media Manager.
• Respond to messages, share relevant updates, and maintain a professional online presence.
•  Index and share industry-relevant information and updates.

8. Media Screening (Special Project)

•  Weekly monitoring of media coverage related to the company and its industries (hotels, energy, manufacturing, agriculture).
• Categorize and report positive/negative publicity.
• Collaborate with internal PR and external consultants to maintain updated media records.

9. Internal & External Communication

•  Communicate with internal teams for task coordination and updates.
• Liaise with external stakeholders for meetings, partnerships, and follow-ups.

10. Monthly Reviews & Follow-Ups

•  Organize monthly departmental reviews and one-on-one meetings.
• Track and follow up on tasks and deliverables with relevant personnel.

11. Information & Data Management

•  Share weekly/monthly updates on key information as required.
•  Coordinate with audit/analytics teams to gather and distribute competition data.
• Assist with special projects such as listed company’s data collection and reporting.

Qualifications

•  Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 2+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior leaders (less experience acceptable for exceptionally strong candidates).
•  Excellent written and spoken English; ability to draft professional correspondence and presentations, Exceptional communication and interpersonal skills in English.
•  Strong tech literacy — comfortable learning and using productivity and collaboration tools.

Required Skills

•  Proficient in MS Office (Word, Excel, PowerPoint) or Google Workspace (Docs, Sheets, Slides).
•  Experience with calendar apps (Google Calendar, Outlook) and video conferencing platforms (Zoom, Teams).
•  Basic data handling in spreadsheets (filters, simple formulas, sorting) and creating professional slide decks.
•  Highly organized, detail-oriented, and able to prioritize under pressure.

Tagged as: Kathmandu