Website FHI 360
Accounts Officer
The Finance Officer will be responsible for financial recording, processing payments and documentation ensuring compliance with FHI 360 policies and donor/government regulations using sound financial management principles. S/he will operate various financial system applications such as Global Finance and Administration System (GFAS), Digital Process Automation (DPA), etc. for recording financial transaction.
Key Responsibilities
- Review vouchers/invoices submitted to FHI 360 Nepal to verify items claimed are in accordance with an agreement and delivered or performed.
- Payment process in DPA and GFAS.
- Prepare and review wire payment details of payee in online banking system Straight to Bank (S2B).
- Develop monthly and quarterly financial reports for submission to FHI 360 Asia Pacific Regional Office (APRO) & Headquarters (HQ).
- Ensure proper functioning of FHI 360 GFAS accounting system and coordinates with HQ & APRO as required for ongoing updates.
- Prepare monthly bank reconciliation statement and balance sheet reconciliation for the monthly closing of GFAS and upload in Share Point.
- Ensure timely submission of GFAS report to HQ with all supporting documents.
- Prepare weekly cash flow request and update monthly progress indicator.
- Ensure timely payments and reimbursements made for consultants.
- Ensure timely reimbursement for FHI 360 implementing partners agencies in accordance with FHI 360 policies and procedures.
- Review travel claims for correction and verification that the claim conforms with travel authorizations and regulations regarding route, per diem, accommodation, and use of proper transportation, determining if a travel advance was issued and computing the amount due to the traveler or FHI 360 Nepal.
- Assist in carrying out internal and external auditing functions.
Requirements
- Bachelor’s degree in accounting or business management with three years of work experience in a relevant field. Master’s degree preferable with relevant experience.
- Excellent knowledge and experience with accounting and financial system.
- Experience in computerized accounting system.
- Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors government and other stakeholders.
- Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed.
- Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills.
- Good verbal and written English and Nepali including documentation skills.
The final deadline for application is 5:00 p.m. December 13, 2023.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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