Admin and Finance Manger

Hami DajuVai is a feminist organization that engages men and boys in building a gender-just society. HDV aims to transform patriarchy into equality by integrating intersectionality ubiquitously through the engagement of men, boys, and young people, while promoting women’s leadership. The ultimate goal is to build a gender-just society. To foster an equal and prosperous society where all people enjoy their rights, opportunities, and live dignified lives, while addressing patriarchal masculinity and patriarchal structures through intersectional approaches.

HDV is anticipating a project which will be focused on women’s security and justice where our role will be to work as a technical partner on the issue of Men’s engagement and transforming patriarchal Masculinity to end violence against women and girls. The project expects the transformation on patriarchal masculinity and harmful social norms and behaviours from family to community. Role of HDV is to work as a technical lead on Men and boys’ engagement and addressing harmful masculinity including on social norms and contribute on diffusion of its learning and impacts. Hence HDV is looking for the candidates for following positions.

Admin and Finance Manager

No of vacant Position- 1
Duty Station- Lalitpur

Introduction to the Role

The person holding this role will lead the administration and finance department of the organization. The role will work in close coordination with project manager and project staff in ensuring the effective implementation of financial management systems and administrative procedures within the organization. The roles include key tasks i.e., overseeing financial operations, implementing internal controls, managing cash flow to projects, as well as ensuring timely and accurate reporting to donors as per their requirements and standards. The person will be in charge of administrative, financial, HR and logistic aspects of the project implementation. This role is responsible for maintaining the payments, procurement support, maintaining HR records and office administration including program support.

Key Responsibilities

• Provide Administrative, Financial and Accounting support to the organization
• Accounting and reporting of projects as per the guidelines and format provided by the partner organization
• Follow the organization and partner’s policies and guidelines to ensure compliance with all the requirements and necessary documents for financial transactions.
• Prepare and maintain systematic documentation of admin and finance on a timely basis.
• Prepare and submit monthly financial reports to the Project Manager and partner on a monthly basis.
• Prepare budgets for the project as per the need. In addition to this, Prepare and forecast funds in coordination with the project manager/coordinator.
• Communicate with the donor in coordination with the project manager and respond.
• Provide support roles on the external audit, internal audit and facilitate project audits along with preparation of the relevant documents.
• Update project-specific variance status and issues related to finances to the finance manager and project manager.
• Coordinate with project stakeholders to streamline financial processes and address concerns or queries promptly.
• Provide administrative support to project activities, including procurement, logistics, and coordination with external stakeholders, in alignment with project objectives and timelines.
• Maintain project documentation, including contracts, agreements, and correspondence, ensuring accurate record-keeping and compliance with organizational and donor requirements.
• Establish and maintain robust internal controls to safeguard project funds, ensuring adherence to organizational policies and donor requirements.
• Guide and assist project staff in adhering to donor regulations, financial reporting requirements, and documentation standards.
• Efficiently manage project cash flow by forecasting funding requirements and maintaining adequate liquidity for project operations and payments.
• Prepare accurate and timely financial reports, including budget vs. actual analysis, expense reports, and cash forecasts, for submission to donors and management.
• Support the external and internal auditors during audits, providing necessary documentation and explanations to ensure audit readiness and compliance.
• Any other tasks as assigned by the supervisor.

Experience Required:

• A Master degree in accounting, Finance, Business Administration or other related fields with minimum 5 years or Bachelor degree with 7 years of professional working experience of working as finance and admin lead.
• Experienced having advanced Excel skills for financial analysis and reporting. (Preference will be given to the candidates having knowledge in Saralbooks software)
• Good knowledge of taxation laws prevails in Nepal.
• Demonstrated track record of delivering high quality reports on time.
• Capacity to manage multiple tasks simultaneously and high level of attention to details in all aspects of work responsibilities.
• Strong people-cantered skills and proactive approach.

Other skills

• Fluency in written and spoken English and Nepali.
• Preference will be given to the person who has prior experience of working in the field of GESDI or Feminist organization.
• Excellent Management and written and verbal communication skills, including the ability to work with a diverse range of actors from different cultural contexts in the country.
• Strong project’s administration and financial management skills.
• Willingness to travel to the field.

Duration: three-month probation period, contract will be till March 2025 with possible extension based on performance

Note: Please include your expected salary in your application letter, and please make sure to include the job title in the subject line of your email.

Online Application Link- https://bit.ly/HDV-AFM