Admin and Finance Officer

The Aasaman Nepal is looking forward self-motivated, result oriented and hard-working Nepali citizen for the following positions for Lalitpur Office.

Admin and Finance Officer- Two (Lalitpur)

Major roles & responsibilities:

Overall operations of the finance and administration related systems to ensure accurate and timely operations and reporting; monitors, evaluates, and manages budgeting and financial matters for the effective and efficient utilization of resources; and directs all administrative functions of the project, including the development and maintenance of administrative systems and operational procedures as well as inventory management.

Manage the accounting system

Prepare the accounts payable for travel and business advances on time with the approval of supervisors.
Accounts payable for payments to suppliers and vendors, with ensuring all the supporting documents are on time.
Ensure the tax calculation and deduction on the source of payment as per the Income Tax Act of Nepal. Preparation of taxes, checks, and depositions on time.
Management of office petty cash disbursement regularly with proper cash balance as per the organizational policy.
Prepare a cash disbursement voucher as per the Financial Management Policy and enter a valid account code, cost center, donor combination, and project number on all vouchers according to the chart of accounts.

Record-keeping and reporting

• Ensure all vouchers are developed with reference to finance policy and procedure.
• Real-time data entry and provide the required information to the concerned.
• Preparation of the trial balance and bank reconciliation, develop the financial report in the prescribed format, and submit it to the concerned-on time.
• Conduct financial monitoring of programme activities as per the financial monitoring tools and risk factors.
• Report the observation findings to the supervisor upon conducting each financial monitoring and provide recommendations for improvement.
• Responsible for reviewing, analyzing, and submitting the financial reports with compliance are meeting.
• Assist and orient the team in using the forms and format, maintaining consistency for finance and procurement.
• Assist the programme team in developing budgets, standard costing, and implementation plans, and help determine any necessary arrangements, including cost sharing.
• Ensure minimum financial standards and compliance are applied as agreed between the organization and the donor.

Administration and Communication:

• Handling, receiving, and responding to the phone calls, letters, and information.
• Manage office supply stock and place orders.
• Assist the project team in logistical arrangements for meetings, training, workshops, and other programmes as required.
• Arrange travel, accommodations, and guest relations as necessary.

Qualification, Skills and Knowledge:

• Bachelor’s degree of Commerce, Business Studies or Equivalent. Master’s degree in finance/Accounting or Equivalent, preferred,
• Minimum 3 years of experience in independently handling budgeting, financial accounting, planning and analysis in I/NGO,
• Demonstrated experience in the use of MS office Package (Word/Excel/PowerPoint etc.) & Internet,
• Ability to lead financial management of the project/program and make the linkage of this with overall financial management of the organization,
• Generally Accepted Accounting Principles (GAAP),
• Good command of English & Nepali languages (written & spoken),
• Practical knowledge of project budgeting, accounting & reporting,
• Able to articulate and communicate ideas well verbally and in writing,
• Knowledge of tax and compliance
• Demonstrated Mentoring, Orientation & Training Skill,
• Good interpersonal, problem-solving & time management skills,
• Willingness to work under pressure with tight deadlines and to travel across the project areas,
• Must have Two-wheeler driving license preferred.

Languages: Strong command of Nepali, English (oral and written) and local language preferred/required.

Aasaman Nepal has zero tolerance of abuse and exploitation of vulnerable people. We expect all our employees/volunteers to ensure we are protecting children, young people and vulnerable adults from harm and abide by our safeguarding policy.

Other Attributes for all positions: Excellent quality of work and commitment to high standards, strong communication skills, team building and willingness and motivated for good service delivery with strong networking and interpersonal skills and comfortable to work under stress and emergencies.

Age Limit: Candidates between 21 years to 55 years are only eligible to apply for the above position, depending upon the nature of job they will carry.

All employees must adhere to child safeguarding in person’s provisions covered in the project agreement.

Monitor staff and partners’ and ensure adherence to Aasaman Nepal’s policies and internal procedures, protocols, Aasaman Nepal’s code of Conduct with special attention to Safeguarding Standards and Procedure, Case Handling Framework, Child Protection and Do No Harm Policies. Also, immediate reporting and redress of any complaints and issues based on its severity.

Competent candidates from disadvantaged groups and inhabitants of the project districts will be given priority.

Interested candidates are requested to submit their application through the provided link below along with an updated CV by 7 days 18/07/2024.

https://forms.gle/xnKecg93jB9teRZz8

Only shortlisted candidates will be contacted for participation in the recruitment process. No telephone enquiry is entertained. ASN reserves the right to qualify/disqualify any applications without any reason