Admin and Finance Officer

Sano Paila is a nonprofit, community-based, nongovernmental organization in Nepal that has been working since 2006 to empower disadvantaged communities and promote social justice. For the past 17 years, Sano Paila has been committed to creating and executing impactful programs across a wide range of thematic areas. Our efforts have led to significant achievements in youth development, substance abuse treatment, crime prevention, child protection, literacy, health services, food security, environmental sustainability, peacebuilding, social enterprises, and crisis response.

Sano Paila is currently implementing the “Empower, Educate, minimize: Ending Witchcraft Allegations Against Women in Madhesh,” funded by the USAID Civil Society and Media (USAID CSM) program with The Asia Foundation as the lead implementer. The goal is to sensitize communities against harmful practices of witchcraft and to help women and girls from Dalit and marginalized communities speak up against the harmful practice of witchcraft. This includes giving them opportunities to participate in public discussions, where they can raise awareness and challenge the beliefs and practices related to witchcraft. By supporting them with the right resources and knowledge, they can become strong voices for change, working to end the discrimination and violence caused by witchcraft accusations and building a fairer society.

Sano Paila is seeking applications from suitable and qualified Nepali candidates for the following full-time positions:

Admin and Finance Officer (AFO)

Duration: 15 months

Location: Head Office, Birgunj

Grade: C2 Maximum Senior Officer

Reports to: Program Coordinator

Travel Requirement: 60% Field and 40% Office.

Job Summary:

The Admin and Finance Officer (AFO) is responsible for ensuring robust administrative and financial management to support the effective implementation of the program. The AFO will manage all financial transactions, budget monitoring, and reporting, ensuring strict compliance with funding guidelines. In addition, the AFO will oversee key administrative tasks, including record-keeping, procurement, and logistics support, to ensure the smooth operation of program activities.

Key Responsibilities:

Financial Management:

• Handle all financial transactions, including payments, receipts, and reconciliations, ensuring accuracy and compliance with organizational and donor guidelines.
• Prepare and maintain accurate financial records, including ledgers, invoices, and receipts, in line with standard accounting practices.
• Monitor and manage project budgets, ensuring expenditures are within the approved limits and aligned with program objectives.

Budget Monitoring and Reporting:

• Prepare and submit timely financial reports to the Program Coordinator, funding agency, and other relevant stakeholders as required.
• Conduct regular financial analysis and provide forecasts fordecision-making and program planning.
• Ensure compliance with all financial reporting requirements outlined by the funding agency and organizational policies.

Administrative Management:

• Oversee administrative functions, including maintaining records, files, and documentation related to program activities.
• Manage procurement processes, including sourcing suppliers, obtaining quotations, and ensuring value-for-money purchasing.
• Coordinate logistics support for program activities, including travel, accommodation, and event management.

Compliance and Auditing:

• Ensure adherence to all financial and administrative policies, procedures, and donor guidelines.
• Facilitate internal and external audits by providing all necessary financial documents, explanations, and support.

Coordination and Communication:

• Communicate regularly with the funding agency and other external stakeholders regarding financial matters, reporting, and compliance.
• Work closely with the Program Coordinator and Municipality Coordinators to ensure seamless integration of financial and administrative functions into program activities.

Support to Program Implementation:

• Provide logistical and administrative support to the team for smooth program implementation, including organizing meetings, workshops, and other events.
• Assist in developing financial aspects of project proposals, plans, and budgets as needed.

Qualifications:

• Bachelor’s degree in finance, Accounting, Business Administration, or a related field. A Master’s degree or relevant professional certification is preferred.
• At least 3-5 years of experience in financial and administrative management,procurement, and logistic management, preferably in the development or nonprofit sector.
• Strong knowledge of financial management principles, budgeting, and accounting practices.
• Excellent proficiency in accounting software (e.g., AccMan ) and Microsoft Office Suite.
• Familiarity with USAID-funded projects and understanding of donor compliance requirements.

Skills and Competencies:

• Strong organizational and multitasking skills with attention to detail.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• High level of integrity, accountability, and professionalism.
• Demonstrated problem-solving and analytical abilities.

Priority is given to females, Dalit, Janjati, Madheshi, unreached or marginalized youths, and local members.

Safeguarding:

Sano Paila adheres to its Safeguarding Policy, including Child Safeguarding and Global Anti-Harassment Policy, with high importance and commits to rigorous procedures to ensure all personnel and programs are safe for children. All candidates will be subject to strict background checks. Sano Paila is committed to keeping children safe, and the selection process reflects this commitment to protecting children from abuse.

Sano Paila is an equal opportunity employer committed to diversity and inclusion in the workplace. It embraces diversity, gender equality, and inclusion in all programs. This commitment extends to our staff, board, and general assembly, ensuring a rich tapestry of voices and experiences that guide our work.

Interested candidates must send their CV/Resume, a cover letter, and2 references within 10 days tosanopaila@gmail.com.

Join us in building communities to build the Nation! Are you passionate about making a difference? If so, become part of the Sano Paila family. Apply Now!