Admin and Finance Officer

Relief Nepal is a non-profit making, non-governmental, non-political, social development organization of Sindhuli district. It was established in 2008 AD with the core objective of vulnerable and marginalized people especially women, children, youth and people living with marginalized condition are empowerment and participated in decision process about the issue affecting their livelihood. Relief Nepal has successfully implemented Livelihood, Child Rights, WASH, Education and DRR projects in five districts.

In partnership with World Vision International Nepal (WVIN), Relief Nepal is implementing “Integrated Protection and Community Engagement Program IPCE-TP” in Tinpatan Ward no. 4, 5, 6, 7, 8, 10, 11, Phikkal Rural Municipality- Ward no. 2, 3, 4, 5 and Golanjor Rural Municipality- Ward no. 1, 2, 3, 4, 6 of Sindhuli districts.

We are looking for a qualified, competent, dynamic, Leadership and visionary qualitative candidates for the effective execution of the project which will be carried out in partnership with World Vision International Nepal for the following position:

Admin and Finance Officer

Require No: 1

Job Location: Relief Nepal Office with frequent field visit

Position Description: This position will be responsible for providing overall Financial, admin and supply chain support to the organization and ensure that all the financial truncations are adhered to the required financial compliance of the organization, donor and governmental compliances, which includes payment and disbursements; financial analysis and reporting for the achievement of overall organization and project goal.

Reports to: Project Coordinator

Major responsibilities

1. Financial Management of the Project/Program – 30%

• General financial recording and book keeping using IPAS accounting software following World Vision Chart of Account.
• Support and ensure all the payments are made following proper financial procedures.
• Ensure proper supporting documents for expense verification
• Preparation and administration of payroll adhering the required compliance.
• Issuance and settlement of of employee advance.
• Reconciliation of payable and receivable ledger.
• Preparation of bank reconciliation.
• Keep the scan copy of voucher and submit to donor.

2. Budgeting and Reporting – 20%

• Support the project/program team in preparation of monthly and annual budget.
• Analysis of administrative cost preparation and it’s sharing to each project on fair share basis.
• Provide financial analysis to the project/Program lead including the board
• Preparation of donor financial report and MIS report and shared as per the agreed timeline to the donor and project lead.
• Orient non-financial employee on financial requirement of the project/program and organization.
• Preparation and analysis of fund/cash flow forecast

3. Financial Monitoring – 20%

• Ensure each and every expense are valid and meets minimum financial requirements.
• Field monitoring from financial point of view.
• Provide financial analysis and monitoring during procurement
• Report any potential fraud and misusage identified during project implementation.
• Interlink the project/program finance with the overall organization financial management system.
• Implementation of suggestion and feedback provided by WVIN finance focal person and auditor

4. Admin and Supply Chain Management- 20%

• Support in procurement and supply chain including LTA with vendor
• Preparation of Annual Procurement plan
• Monthly Supply Chain report
• Admin and logistic arrangement including vehicle management
• Asset management and handling

5. Compliance and Others – 10%

• Ensure internal control measures are in place and are followed appropriately.
• Assist in all type of audit (Internal, donor, external)
• Any task as assigned by the supervisor and board.
• Liaised with government agencies such as, Tax Office concerning annual audit report, tax clearance, DPAC etc.

Competencies:

A. Academic Qualification and Experience:

• Bachelor Degree of Commerce, Business Studies or Equivalent
• Master Degree in Finance/Accounting or Equivalent, preferred
• Minimum 2 years of experience in independently handling budgeting, financial accounting, planning and analysis in I/NGO and preferably within WVIN projects.
• Demonstrated experience in the use of MS office Package (Word/Excel/PowerPoint etc.) & Internet
• Experience of working in a computerized accounting environment like IPAS, FAMAS.
• Ability to lead financial management of the project/program and make the linkage of this with overall financial management of the organization

B. Sector Knowledge:

• General Accepted Accounting Principles (GAAP)
• Good command of English & Nepali languages (written & spoken)
• Practical knowledge of project budgeting, accounting & reporting
• Able to articulate and communicate ideas well verbally and in writing
• Knowledge of tax and compliance
• Demonstrated Mentoring, Orientation & Training Skill
• Good interpersonal, problem-solving & time management skills
• Willingness to work under pressure with tight deadlines and to travel across the project areas.

C. Child and adult safeguarding and sponsorship business

• Manage all the working environment in the office and working areas are child and adult sensitive
• Guide the team and organization in managing protection related matters appropriately
• Support the organization in complying with all child and adult safeguarding policies, requirements and audits
• Manage all the sponsorship businesses as per the protocols and guidance provided by WVIN
• Registered children participation are well reflected in the provided reporting platforms
• Ensure operationalization of World Vision’s Child Sponsorship standards, Development Project Standards and sponsorship integration in all phases of programming

Application Procedure:

Interested candidates, meeting the above requirements, are requested to submit their application by filling Online Application Form: https://ee-eu.kobotoolbox.org/x/ug200zLs no later than 4th September, 2024.

Only short-listed candidates will be contacted for written test and interview. Telephone enquiries will not be entertained. Organization reserves all the rights to reject any or all application without assigning any reasons.