Admin Finance Officer

Society for Integrated Allied Nepal (SIAN) is a non-profit making non-government organization established in Kathmandu. It is registered in DAO Kathmandu in 2004 AD and affiliated with Social Welfare Council, Kathmandu and various provincial and national networks and alliances having similar vision. It is dedicated for the holistic and integrated development based on a harmonious balance of socio-culture, material and organization trusted on teamwork and development through community mobilization. We work for Education, Human Rights and Governance, WASH, Health, Water and Sanitation, Food Security, Livelihood, Youth Empowerment, Women Empowerment, Social Security, DRR/Resilience and Climate Change.

SIAN, Kathmandu with the partnership of iDE Nepal is going to implement “Engaging Market System for Impact in Nutrition and Food Security” project in West Nawalparasi (Susta Rural Municipality, Sarawal Rural Municipality, Pratappur Rural Municipality and Palinandan Rural Municipality). Under the project, SIAN Nepal hereby invites applications from suitable and qualified, native, dynamic and motivated Nepalese citizens for the following positions:

Admin Finance Officer

Number of Position: 1 (One)

Location of the Post: Kathmandu

Reporting to: Field Coordinator

Key roles and responsibilities

Overall operations of the finance and administration related systems to ensure accurate and timely operations and reporting; monitors, evaluates, and manages budgeting and financial matters for the effective and efficient utilization of resources; and directs all administrative functions of the project, including the development and maintenance of administrative systems and operational procedures as well as inventory management.

Manage the accounting system

• Prepare the accounts payable for travel and business advances on time with the approval of supervisors.
• Accounts payable for payments to suppliers and vendors, with ensuring all the supporting documents are on time.
• Ensure the tax calculation and deduction on the source of payment as per the Income Tax Act of Nepal. Preparation of taxes, checks, and depositions on time.
• Management of office petty cash disbursement regularly with proper cash balance as per the organizational policy.
• Prepare a cash disbursement voucher as per the Financial Management Policy and enter a valid account code, cost center, donor combination, and project number on all vouchers according to the chart of accounts.

Record-keeping and reporting

• Ensure all vouchers are developed with reference to finance policy and procedure.
• Real-time data entry and provide the required information to the concerned.
• Preparation of the trial balance and bank reconciliation, develop the financial report in the prescribed format, and submit it to the concerned-on time.
• Conduct financial monitoring of program activities as per the financial monitoring tools and risk factors.
• Report the observation findings to the supervisor upon conducting each financial monitoring and provide recommendations for improvement.
• Responsible for reviewing, analyzing, and submitting the financial reports with compliance are meeting.
• Assist and orient the team in using the forms and format, maintaining consistency for finance and procurement.
• Assist the program team in developing budgets, standard costing, and implementation plans, and help determine any necessary arrangements, including cost sharing.
• Ensure minimum financial standards and compliance are applied as agreed between the organization and the donor.

Administration and Communication:

• Handling, receiving, and responding to phone calls, letters, and information.
• Manage office supply stock and place orders.
• Assist the project team in logistical arrangements for meetings, training, workshops, and other programs as required.
• Arrange travel, accommodations, and guest relations as necessary.

Qualification, Skills, and Knowledge:

• Bachelor’s degree in commerce, Business Studies or Equivalent.
• Minimum 6 years of experience in independently handling budgeting, financial accounting, planning, and analysis in I/NGO,
• Demonstrated experience in the use of MS Office Package (Word/Excel/PowerPoint etc.) & Internet,
• Ability to lead the financial management of the project/program and make the linkage of this with the overall financial management of the organization,
• Generally Accepted Accounting Principles (GAAP),
• Good command of English & Nepali languages (written & spoken),
• Practical knowledge of project budgeting, accounting & reporting,
• Able to articulate and communicate ideas well verbally and in writing,
• Knowledge of tax and compliance.
• Demonstrated Mentoring, Orientation & Training Skills,
• Good interpersonal, problem-solving & time management skills,
• Willingness to work under pressure with tight deadlines and to travel across the project areas,
• Must have a Two-wheeler driving license preferred.

Application Procedure

The salary and benefits for this position will be under the organization’s policies. To apply, please email a cover letter, updated resume, expected salary, and contact information for two professional references to recruitment@sian.org.np or at recruitment.sian@gmail.com or SIAN Head Office, Kathmandu Metropolitan – 32, Bijulibazar, Kathmandu by 5 pm on August 1, 2024 / Shrawan 17, 2081. Please include “Applied Position – SIAN” in the subject line.

The SIAN is committed to empowering disadvantaged and marginalized groups, and we particularly welcome applications from qualified Dalit women. We appreciate the interest of all applicants, but only those selected for an interview will be contacted. Direct phone inquiries will not be entertained.