Website Dalaan Nepal
Admin & Finance Officer
Vacancy code- 02/081/082 (travel to field at least 30%)
Job Location: Dhanusha
Job Summary:
The Admin & Finance Officer (AFO) will be responsible for the overall financial management and implementation of the project on a day-to-day basis, including personnel, subcontracts, training, administrative support and financial management activities including procurement.
Financial Responsibilities:
- Carry out day–to–day accounting transactions including book keeping and bank reconciliations. Entry in transaction/voucher in to Accounting software.
- Responsible for ensuring that all the invoices and supporting documents are checked verified before making payment.
- Preparing the work plans, budget plan, travel plans, procurement plans to facilitate the implementation of the project.
- Financial/accounting support for Programme during meeting, orientation and workshop as required.
- Support to prepare monthly forecast for operational and programme expenses based on work plan.
- Prepare monthly, quarterly, half-yearly and year-end closing of accounts.
- Assist the external auditor during organization and project audit and follow up auditor’s recommendation.
- Responsible for compliance of financial policy and internal control system while making payment.
- Calculate the taxes on applicable deducted sources, deposit them in timely manner to the tax office and maintain ETDS.
- Responsible to maintain procurement policies and compliance as required.
- Any other tasks assigned.
Administrative Responsibilities:
- Keep an up-to-date inventory list of equipment, assets, and means of transportation and the relevant contracts.
- Ensure the Fixed Asset register is maintained, regularly updated and physical verification is done periodically.
- Responsible for regular maintenance of office and office equipment.
- Keep files complete and up to date and maintain quality and accessibility of archive and files, and confirm administrative procedures and filing procedures.
- Support in staff management including preparation and maintenance of personal file of each of project’s staff members and manage leave record accordingly;
- Develop and maintain relationship with donors/partners, banks, vendors, line agencies, communities, organizational staff in order to facilitate good financial management system and practices
Requirements:
- Master’s and /or bachelor degree in Management/Commerce or equivalent.
- Progressive professional experience of more than 2 years of work experience in Financial Management ideally in development sector.
- Understanding of GON rules and regulations, acts and policies regarding non-profit/social sector associations and good knowledge of non-profit sector financial management.
- Experience with accounting software packages preferably Tally Accounting.
- Able to use computer to run office application software packages.
- A willingness to travel frequently often to remote areas.
- Excellent written and spoken in English and Nepali.
- Good communication and negotiation skills, with an aptitude for external representation and networking.
- Excellent computer skills including Word, Excel and PowerPoint.
- Self-motivated and capable of managing work independently.
Safeguarding:
DALAAN NEPAL adheres to its Safeguarding Policy, including Child Safeguarding and Global Anti-Harassment Policy, with high importance and commits to rigorous procedures to ensure all personnel and programs are safe for children. We are committed to keeping children safe, and our selection process reflects this commitment to protecting children from abuse.
Only short-listed candidates will be called for the further selection process. Telephone enquiries will not be entertained. Candidates from local areas/districts, minority communities, caste group, people with disabilities, and women are highly encouraged to apply.
Apply before 5 September 2024