Website Aasaman Nepal
Aasaman Nepal (ASN) ‘A pioneer organization for education and nutrition’, is one of the leading Terai based NGOs led and managed by social activists since its establishment in Dhanusha, Janakpur in 1999. ASN has been engaged in developing and implementing programs aimed at protection, promotion and fulfillment of child rights in Nepal. Currently ASN has been working in 17 districts under 6 Thematic Areas as: Education/Child Protection, Women Empowerment, Livelihood/ Natural Resource Management, Disaster Risk Reduction, Health/ Nutrition and Good Governance.
ASN is implementing “Maternal and Newborn Health (MNH) Continuum of Care Project” supported by Population Services International/Nepal (PSI/Nepal) in Dhanusha, Mahottari and Sarlahi districts of Province 2. The objective of program is addressing the prioritized demand and supply-side barriers to increase utilization of MNH services across the continuum of care, by improving linkages and reducing dropouts, ultimately leading to better MNH outcomes. The primary target population of the project will be Women of Reproductive Age (15-49yrs) (WRA), mothers and newborn children (28 days).
The Aasaman Nepal is looking for the self-motivated, result oriented and hard-working Nepali citizen for the following positions:
Administration and Finance Officer – One – Dhanusha
The Administration and Finance Officer is responsible for overall financial and administrative management of “Maternal and Newborn Health (MNH), Continuum of Care” Project.
Major duties/responsibilities:
- Manage overall finance and administrative system, and ensure financial records are maintained in compliance with accepted organizational policies and procedures.
- Maintain record of overall expenditure of the program activities and corresponds with program manager, donor and other agencies as per organization necessity.
- Handle day to day accounting transaction of the project activities.
- Ensure develop & maintain for incoming goods, equipment, material and their posting into the proper ledger.
- Maintain and keep up-to-date records of fixed assets and other consumable goods.
- Ensure proper filing and effective documentation of all papers related to finance and administration.
- Ensure on maintenance of personnel files for all staffs, ensuring proper documentation and confidentiality at all time.
- Ensure attendance, time sheet and salary payment and other necessary forms as required.
- Prepare qualitative and quantitative report of Finance and Administration and correspondence to authorized agencies.
- Prepare bank reconciliation sheet for all the bank accounts on a monthly basis and provide current status of fund, expenditure as and when required.
- Develop a personal file for each staff and maintain confidentiality. Ensure that essential documents are included in the file (appointment letter, performance appraisal form, salary recalculation, growth academic and training certificates, citizenship certificate, prior experiences and credentials, PAN and tax slips etc.).
- Compile, prepare and verify time sheets, salary sheets, tax sheets and leave records for each staff at the end of the month and ensure timely payment of salary in staff’s account and deposit the tax at the IRD (Internal Revenue Department).
- Ensure timely payment of all bills related to water, telephone, internet, rent, electricity, taxation and prepare a list of all deadlines for payment and renewal and ensure that any delayed fees are prevented.
- Review and validate travel and field expenditure submitted by staffs and trustees and recommend to higher authority for the payment.
- Ensure that the periodic financial reports and budget projections (quarterly, annually) are prepared and forwarded to trustees and funders within the stipulated deadlines.
- Keep adequate backup of all financial/audit reports and other important finance/administration related document in appropriate folders in both hard copies and soft copies.
- Conduct and implement activities, job delegated by the Finance Coordinator/Manager.
- Perform any tasks as assigned by the Executive Director.
- Additionally, any task assigned by the line manager- Program Manager, MNH.
Required Qualifications and Competencies
- Bachelor’s degree in Business Studies/Administration (BBS/BBA) or equivalent with 3 years’ experience in the similar field.
- Should have advanced financial management skills.
- Proficient in using internet, and MS Office package.
- Strong inter and intrapersonal communication and coordination skills.
- Fluent spoken and written skills in English, Nepali and Maithili languages.
- Familiar with Accounting Software Truebook.
Qualification, Skills and Knowledge
- BPH or equivalent degree in health/nursing and 2 years’ experience in community mobilization and government coordination specially in RH/ MNCH.
- Strong understanding of the area of the development work and of the health programming
- Experience of promoting youth networks and social campaigns.
- Volunteer management
- Excellent interpersonal and communication skills.
- Demonstrated experience in the use of MS office Package (Word/Excel/PowerPoint etc.) & Internet
- Two-wheeler driving license preferred.
Languages: Strong command of Nepali, English (oral and written) and local language preferred.
Aasaman has zero tolerance of abuse and exploitation of vulnerable people. We expect all our employees/volunteers to ensure we are protecting children, young people and vulnerable adults from harm and abide by our safeguarding policy.
Other Attributes for all positions: Excellent quality of work and commitment to high standards, strong communication skills, team building and willingness and motivated for good service delivery with strong networking and interpersonal skills and comfortable to work under stress and emergencies.
Age Limit: Candidates between 21 years to 55 years are only eligible to apply for the above position, depending upon the nature of job they will carry.
All employees must adhere to child safeguarding in person’s provisions covered in the project agreement.
Monitor staff and partners’ and ensure adherence to Aasaman Nepal’s policies and internal procedures, protocols, Aasaman Nepal’s code of Conduct with special attention to Safeguarding Standards and Procedure, Case Handling Framework, Child Protection and Do No Harm Policies. Also, immediate reporting and redress of any complaints and issues based on its severity.
Competent candidates from disadvantaged groups and inhabitants of the project districts will be given priority.
Interested candidates are requested to submit their application along with an updated CV by 7 days through the link provided below (05:00 pm, 11 December 2023).
https://forms.gle/YykAShmCmtAXnfmP8
Only shortlisted candidates will be contacted for participation in the recruitment process. No telephone enquiry is entertained.
ASN reserves the right to qualify/disqualify any applications without any reason.