Budget & Finance Associate

  • Full Time
  • Kathmandu
  • Applications have closed

Website World Health Organization

Budget & Finance Associate – (2401179)

Grade: G6
Contractual Arrangement: Temporary appointment under Staff Rule 420.4
Contract Duration (Years, Months, Days): 2 Years
Primary Location: Nepal-Kathmandu
Organization: SE_NEP WR Office, Nepal
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

OBJECTIVES OF THE PROGRAMME

To provide budget/financial support services to the WHO-IPD programmes and office operation and to exercise internal quality control to ensure budget/financial rules and procedures are observed in processing budget/financial transactions and monitor spend rates and identify deviations.

DESCRIPTION OF DUTIES

Under the overall supervision of the Medical Officer, EPI and day-to-day direct supervision and guidance of the National Professional Officer (NPO), EPI, the incumbent provides financial support to the Programme for Immunization Preventable Diseases (IPD) and assists in the management of general financial matters as follows:

  1. Maintains the IPD office imprest and petty cash and prepare monthly returns, checks for accuracy of the imprest returns from central and field offices before submitting to SEARO; handles all financial aspects of the IPD programs.
  2. Checks detailed breakdown of estimated budgetary requirements of DFC and APW proposals vis-a-vis their accuracy on computation and as per applicable WHO guidelines;
  3. Processes the fund request through the global management system (GSM) from Regional Office and transfers to respective institutions; follows up, obtains and verifies certified statements of expenditures; checks against approved budget; and submits to Regional Office as per approved protocol;
  4. Assists in preparing the financial estimates for the annual and biannual programme budget and project proposals, including the analysis of financial information to prepare and consolidate estimates and supporting data in relation to forecasts, performance reports, and medium-term plans;
  5. Tracks the implementation of the approved budget and expenditure and encumbrances, ensures that funds are available to the programme in time and that WHO/external funding agency regulations, rules, and reporting procedures are observed.
  6. Maintains timely records of Voluntary Contributions (VC) allocated, pipelined, obligated, and expended; reconciles accounts on a regular basis.
  7. Performs regular financial analysis at intervals or as required; brings deviations and/or issues for consideration to the attention of the supervisor and assists in responding to audit queries and follow up on audit recommendations. This would also include making mid-course corrections to reallocate resources between budget categories with proper supervisory approvals and as per WHO policy.
  8. Under the guidance of the supervisors, trains and briefs staff in the Central office and in Field Offices, on the planning and implementation of improved financial control systems and related procedural changes. Also monitors field office financial procedures and spend rates.
  9. Develops and maintains a well-organized system to track and manage financial aspects of all proposals submitted and granted until their final closure and liquidation and beyond as per organizational requirements, to be accessible to the supervisors and other staff of IPD;
  10. Liaises as needed with WRO-Nepal and WHO-SEARO finance personnel;
  11. Provides indirect supervision and guidance to other finance personnel and office assistants.
  12. Performs other duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of higher secondary education preferably supplemented by training in accounting, budgeting and finance.

Desirable: Relevant university degree in Budget/Finance would be an asset.

Experience

Essential: At leasteight (8) years’ experience in accounting, budgeting and finance functions.
Desirable: Relevant working experience with WHO and UN agencies, an asset.

Skills

  1. Thorough knowledge of Budget/Financial Rules, Regulations and procedures and GSM usage in Budget/ Financial Accounting Modules would be an asset.
  2. Good knowledge of computer applications and software including MS Office applications (specifically excel, word and ppt.).
  3. Ability to draft reports/correspondence concisely and clearly, etc.
  4. Ability to maintain good working relationships.
  5. Technical expertise and overall attitude of work are also required competencies.

WHO Competencies

  1. Teamwork
  2. Respecting and promoting individual and cultural differences
  3. Communication
  4. Producing results

Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of Nepalese.

The above language requirements are interchangeable.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at NPR 1,883,521 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  1. This vacancy notice may be used to fill other similar positions at the same grade level
  2. Only candidates under serious consideration will be contacted.
  3. A written test and/or an asynchronous video assessment may be used as a form of screening.
  4. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  5. According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
  6. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  7. The WHO is committed to creating a diverse and inclusive environment of mutual respect.
    The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics
  8. The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
  9. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
  10. An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  11. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  12. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  13. For information on WHO’s operations please visit: http://www.who.int.
  14. WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
  15. The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
  16. Please note that WHO’s contracts are conditional on members of the workforce confirming
    that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
  17. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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Closing Date: Mar 20, 2024, 4:44:00 AM

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