Company Secretary

Position: Company Secretary

Job Description

• Organize Board of Directors Meeting and Annual General Meetings (AGMs) and Special General Meetings (SGMs).
• Draft meeting notices, agendas, and minutes.
• Advise the Board on legal and governance matters.
• Maintain minutes books and resolutions register.
• Ensure compliance with the Companies Act 2063 (2006) and other applicable laws.
• File necessary statutory returns, reports, and documents with the Office of the Company Registrar (OCR) and other regulatory bodies.
• Maintain updated statutory registers (e.g., register of shareholders, directors, etc.).
• Ensure proper issuance and registration of shares and other securities.
• Draft and review corporate legal documents (MoA, AoA, Board resolutions, contracts, etc.).
• Coordinate with legal advisors, regulators, and auditors as necessary.
• Coordinate with auditors, tax advisors, lawyers, and compliance officers as necessary.
• Maintain company records and filings in an organized manner.
• Submit annual returns, audit reports, tax documents, and other regulatory filings on time.
• Ensure timely renewal of licenses and other statutory registrations.

QUALIFICATION

• Bachelor’s degree in Law, Business (minimum); Master’s degree preferred.
• Professional certifications (e.g., Chartered Accountancy, Company Secretary) are a plus.
• At least 2–3 years of relevant experience, preferably in a public limited or multinational company.

KEY SKILLS & COMPETENCIES

• In-depth knowledge of Nepal’s corporate, tax, and securities laws.
• Strong organizational, analytical, and communication skills.
• Integrity, confidentiality, and sound judgment.
• Familiarity with digital governance tools and filing systems (OCR portal, etc.)