Digital and Data Management Officer

Digital and Data Management Officer

Job categories: Programme Management
Vacancy code: VA/2024/B5516/29112
Department/office: AR, SAMCO, Nepal
Duty station: Kathmandu, Nepal
Contract type: Local ICA Specialist
Contract level: LICA Specialist-8
Duration Open: ended subject to organizational requirements, availability of funds and/or satisfactory performance
Application period: 23-Oct-2024 to 08-Nov-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Background Information – Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical, and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

UNOPS Nepal Context:

Since 2015, UNOPS has engaged closely with the Government of Nepal and several development partners in development efforts of the Government of Nepal including the modernization of the Nepal Police, the post-earthquake assessment of damaged buildings, and the enrollment of beneficiaries into housing grant schemes. UNOPS has helped to improve policing services. It has supported homeowners engaged in the reconstruction process, retrofitting damaged houses, and reconstruction of disability-friendly schools. It has also delivered essential equipment to support COVID-19 response efforts.

The functional objective of UNOPS Nepal is to deliver its projects efficiently and effectively in alignment with government priorities following UNOPS rules and regulations. This is to drive forward the outcomes sought by the clients and funding partners and contribute to the achievement of Sustainable Development Goals (SDGs) while ensuring gender, diversity, and inclusion are mainstreamed in all its work for the people of Nepal.

Project Information:

FCDO’s Security and Justice Programme (SJP) is a five-year programme (2023-27) with an anticipated budget of up to GBP 35 million. The programme will continue the recently completed Integrated Programme for Strengthening Security and Justice (IPSSJ)’s dual focus on tackling criminal violence, in particular gender-based violence (GBV), and supporting respective Government entities, including Nepal Police, to strengthen their services.

Building on the ongoing Launch of the SJP (Inception Phase), the multi-year SJP will support more representative, accountable, and responsive policing and also help tackle gender-based violence in Nepal. The programme will contribute to the following result areas:

1. Security and justice providers have improved their capacity to serve the public and manage relationships with communities, leading to increased public safety with increased trust from people in the state.

2. Security and justice institutions at the Provincial and Palika levels have effective, accountable, inclusive, and sustainable systems in line with the federal constitutional mandates to improve their skills and better manage their resources to meet people’s security and justice needs.

3. Decreased prevalence of GBV led by increased access to services for those who seek them.

The 2015 constitution of Nepal, envisages the devolution of policing in Nepal into 7 provincial Police Services and a Federal Police Organization (Nepal Police) in the federal sphere. How they combine to provide policing services in Nepal remains a work in progress. It will be highly complex in terms of changes in legislation, policy, administration, and organizational culture, even while standards of coordination and delivery must be maintained across the whole country. The changes will require new ways of working under SJP and create new needs to which UNOPS will seek maximum impact in its project period in at least three target provinces.

Functional Responsibilities

Under the supervision of the Monitoring and Evaluation Senior Officer and the overall guidance of the Senior Project Manager, the Digital and Data Management Officer will be responsible for the following:

1. Data Management and Analysis

2. Communication and Coordination

3. Management and Delivery of Application:

4. Capacity Building and Training

5. Monitoring and Reporting

1. Data Management and Analysis:

• Cooperate with the partners and stakeholders (Nepal Police, Municipality office OCMC) for data collection, and documentation and make sure that the data collected including both primary and secondary are updated in the electronic database. Perhaps the most important recommendation is to make sure that data is collected according to the standards indicated in the project and in regard to timelines.
• Supervise the functionality of recording and reporting GBV at the field level to find out challenges and recommend measures for improving the mechanism.
• Make an initial assessment to identify indicators (both qualitative and quantitative) by the use of an Excel sheet, google dashboard, or use of SPSS. Prepare abstracts of the outcomes for additional scrutiny by the higher Management.
• Conduct a check on the information management system in order to check on the accuracy of various inputs and also to replace other records that may have been destroyed. Ensure the application of measures to protect data to ensure security and good governance of data.
• Facilitate improvement of the SJP team when it comes to data collection and management to ensure data quality is met. Contribute to the design of tracking mechanisms that would guide the Monitoring and Evaluation of the program.
• Enhance and sustain the generation and management of graphics and other forms of presentation to support the generation of reports and decision-make [Such as GIS maps and dashboard]. Produce project maps and datasets as needed from time to time.
• Validate data in the course of its collection and storage; ensure that documentation of data is complete and accurate; and routinely check for data quality issues such as duplications, inadequate formats, and erroneous entries.

2. Communication and Coordination:

• Collaborate with various IT departments to provide assistance with the development as well as the rollout of digital initiatives that would improve the organizational performance of SJP. Emerging needs to be established in order to define the current requirements of the Nepal Police and different tiers of the government in order to have a digitized system to maintain records and reports.
• To investigate current systems/software of N-POSCO and Nepalese government agencies to examine current procurement/integration of IT systems. Another issue revolves around recommendations given based on the findings of research done on social media.

3. Management and Delivery of Applications:

• Participate in the management of application requirements, such as collecting information from the user. Communicate with suppliers to ascertain their readiness and ability to deliver the intended digital tools effectively and on time.
• Assist in the testing phase of applications, collect feedback from users, and coordinate with suppliers to resolve all possible problems before the full implementation of an application.
• Contribute to the implementation of applications across the SJP team and its partners through the development of a plan for and the facilitation of user training.
• Carry out assessments of digital systems and processes and determine where improvements are needed for them to meet user requirements and project goals and objectives.

4. Capacity Building and Training:

• Ensure personnel in police departments undergo training regarding matters concerning digital tools & data management systems. Provide direction and guidance that could help in the improvement of these tools’ applications by creating training resources for the policing component.
• Support the organization of training sessions in the form of workshops and seminars to enhance the competencies of members in using digital tools and analyzing crime data.

5. Monitoring and Reporting:

• Supervise the effectiveness of data and digital solutions in practice, and produce reports detailing achievements, issues, and solutions.
• Contribute to the creation and modification of data frameworks necessary to enhance project results profiles and track service delivery for the beneficiary.
• Contribute to the production of information management products that include data collection tools, maps, dashboards, and any other report as may be required.

Education/Experience/Language requirements

Education:

• A first-level university degree (Bachelor’s) preferably in Social science, development studies, data science, computer science, or any other relevant discipline is required.
• Master’s degree in Social science, development studies, data science, computer science, or any other relevant field, desirable with 1 year of work experience in data analysis, monitoring and evaluation, geospatial data management, user experience, or a related field.
• Additional education or experience in data analysis, statistics, and GIS training is a strong asset.

Experience:

• At least 2 years of work experience in data analysis, monitoring and evaluation, geospatial data management, user experience, or a related field is required.
• Previous experience working with digital surveys, and data visualization (Power BI, Google Dashboard, and/or GIS is desirable.
• A strong understanding of data management practices, including data collection, storage, analysis, and security is desirable.
• Previous experience in capacity building and training, particularly in digital literacy and data management is desirable.
• Proven experience in developing and implementing digital tools and data management systems is desirable.
• Familiarity with UN procedures and working methods is an asset.

Language:

• Fluency in writing, reading, and speaking Nepali and English is required.

Contract type: Local Individual Contractor Agreement Specialist
Contract level: LICA Specialist-8
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance

Additional Information

Please note that UNOPS does not accept unsolicited resumes.

Applications received after the closing date will not be considered.

Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.