Finance & Admin Coordinator

Finance & Admin Coordinator

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:
To provide finance, administration and logistics management support to WVIN Field Office and ensure that financial records are maintaining properly; including processing journal vouchers, reconciling accounts, preparing reports and support for general office administration, fleet management and logistics arrangement for smooth field operation.

MAJOR RESPONSIBILITIES:

• Accounts Payable of travel and business advance prepared after supervisors’ approval on time
• Accounts Payable for payments to suppliers and vendors are processed after reviewing all the supporting documents in time
• Tax are deducted on source as per Income tax act of Nepal
• Tax, cheques are prepared and deposited in time. Separate files are maintained of RF and Tax.
• Petty Cash disbursement regularly with proper cash balance.
• Charge petty Cash expenses into the right chart of accounts.
• Petty Cash Summary and replenishment on time.
• Prepare Cash disbursement voucher as per WVIN Financial Policy and Enter valid account code, cost center, donor combination, project number on all vouchers according to chart of account.
• 100% of vouchers are maintained according to the policy and procedure.
• Real-time data entry in SunSystem and provide required information to National Office for payment.
• Assist supervisor on preparing periodic finance reports
• Prepare a bank reconciliation on a monthly basis on time
• Handle office petty cash, do complete record-keeping and replenish at the end of month
• Manage office administrative functions working with Field Operation Manager (i.e., office utilities, insurance, vehicles tax renewal process, leave record and inventory management etc.)
• Ensure effective mobilization of drivers based on demand and need to movements.
• Facilitate to conduct work and event organized at Field Office level and prepare the report
• Maintain Logbooks are checked on a weekly basis. Driver records contain all fuel and maintenance costs in the logbook, indicating the reading on the odometer at the time of the expense
• Verify vehicles repair orders are complete and calculate total over time work hours of drivers.
• Coordinate and facilitate events/workshops/accommodation. This will include coordination with hotels/catering service providers, raising Purchase Orders and settlement of Invoices
• Lead on asset management of field offices and PNGOs according to the system
• Ensure offices assets are updated, reviewed and reconciled
• Offices assets are timely disposed
• Monthly files are kept in a designated place
• The entire documents are approved and verified in time before filing
• Marked paid stamp on all documents before filing.
• Retain all vouchers in line with the orderly sequence
• Staff leaves and benefits records are maintained and reported to the relevant department.
• Increasing demonstration and understanding of and commitment to WVIN’s core value in approach to work and relationship.
• Work and life balance.
• Performance review completed and development goal achieved.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• At least 2 years’ experience in Finance field, World Vision experience is preferred
• WVIN Admin, Procurement, Finance, Security policies and procedures, etc.
• Strong negotiation, interpersonal skills, organizational, administrative and facilitation skills
• Strong knowledge of Procure-to-Pay processes.

Required Education, training, license, registration and certification

• Bachelor degree or equivalent qualification in management, business administration or related area

Preferred Knowledge and Qualifications

• General Accepted Accounting Principles (GAAP), Knowledge on Nepalese Taxation, and VAT Act.
• Excellent computer literacy & skill of MS office applications (Word/Excel/PowerPoint/internet etc.)
• Good command of English & Nepali languages (written & spoken)
• Able to articulate and communicate ideas well verbally and in writing
• Practical knowledge of project finance, administration, assets and fleet management
• Understanding of World Vision Financial and Supply Chain System & procedures

“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

WVI Nepal reserves all rights to qualify/disqualify applications in any case.
People & Culture Department
World Vision International Nepal

Applicant Types Accepted:
Local Applicants Only