Finance & Administration Assistant

Finance & Administration Assistant, Terai Arc Landscape

Location: Kohalpur, Nepal

Company Description

WWF Nepal, the global conservation organization leading international efforts for a living planet, seeks applications from qualified Nepali candidates for the following full-time position. If you think you are an achiever and willing to work within a diverse team in a multicultural environment with commitment and passion for what you believe in, you are highly encouraged to apply.

Our Mission:

At WWF Nepal, we firmly believe people and nature are inextricably linked. Our mission is to stop the degradation of our planet’s natural environment, and build a future Nepal in which people live in harmony with nature.

Our Vision:

From its origins as a small group of committed wildlife enthusiasts, WWF has grown into one of the world’s largest and most respected independent conservation organizations, active in over 100 countries.

Over this time, WWF’s focus has evolved from localized efforts in favor of a single species and individual habitats to an ambitious strategy to preserve biodiversity and achieve sustainable development across the globe.

WWF-Nepal envisions a prosperous Nepal, with an active and socially responsible citizenry that a greater sense of stewardship towards the environment.

Our Core Values:

We celebrate and respect diversity in nature and among the people, partners, and communities with whom we work. Across the many cultures and individuals that represent WWF, we are unified by one mission, one brand, and one common set of values:

Courage: We demonstrate courage through our actions, we work for change where it’s needed, and we inspire people and institutions to tackle the greatest threats to nature and the future of the planet, which is our home.
Integrity: We live the principles we call on others to meet. We act with integrity, accountability, and transparency, and we rely on facts and science to guide us and to ensure we learn and evolve.
Respect: We honor the voices and knowledge of the people and communities that we serve, and we work to secure their rights to a sustainable future.
Collaboration: We deliver impact at the scale of the challenges we face through the power of collective action and innovation.

Job Description
Major Functions:

Under the direct supervision of the Finance and Administration Officer, the Finance & Administration Assistant will be responsible for providing financial and administration support to the Terai Arc Landscape office which includes financial payment, handling accounting software, inventory management, office administrative support, support to preparation of grants and consultancies, monitoring and reporting with at least 30% time focused on grantees financial monitoring.

Major Duties and Responsibilities:

1. Financial and Office Administration

The F&A Assistant will be responsible for providing financial and administrative support to the TAL program office in particular annual budget preparation, procurement planning, and financial monitoring of the grantee partners. S/he will be responsible for independent handling of routine letters, and proper filing of all correspondence and other project documents.

2. Program Accounting

Processes regular payment; supports F&A Officer in maintaining program and accounting records for the project complying with the standard accounting principles and the policy, procedures & provision of the Project Operation Manual (POM), and the grant agreement. Independently handles accounting software, maintains weekly/monthly data backup of the accounts periodically conducts accounting reconciliation and ensures timely payment to vendors, grantee partners, and the service providers, and initiates timely settlement of accounts receivables/payables including staff travel advance. Prepares monthly bank reconciliation.

3. Administrative and Logistics Support

Responsible for day-to-day office management. Supports F&A Officer for regular program staff meetings and provides logistics support. Assist field staff to develop daily administrative and accounting procedures and ensure quality control. Organizes travel and visit programs. Manages logistical arrangements for all meetings, in-house as well as others.

4. Consultancies and Grants

Supports F&A Officer to draft all requested grants, consultancy, and work-order and ensure proper filing.

5. Reporting

Supports F&A Officer in preparing the TAL program’s quarterly, and monthly financial reports and other required financial statements as per donor requirement.

6. Procurement

Supports the F&A Officer in the procurement of the goods and services for the project and updates the inventory management system complying with the provision of the POM and the condition of the Grant Agreement.

7. Coordination

Coordinates with TAL project partners in all financial and administrative matters in consultation with the supervisor.

8. Other Duties

Performs other duties as assigned by supervisor and plays an active role in the successful operation of projects.

Supervisory Responsibility: None

Working Relationships:

Internal: This position works closely with TAL project staff. Works closely with field-based staff of other key partners.

External: Interacts regularly with Grantees, Service contractors, Consultants.

Qualifications

Knowledge: Bachelor’s degree in accounting or a relevant degree with knowledge of computerized accounting systems. Operational knowledge of TALLY software will be an added advantage.

Experience: At least 2 years of experience in a similar position. Multi-donor-funded project experience is desirable.

Skills and Abilities:

• This position requires attention to detail, the ability to keep accurate financial records and the ability to effectively prioritize and work accurately under time constraints
• This position requires at least 30% of the time to travel to the field to coach, monitor and follow-up sub-recipients’ financial transactions.
• The candidate should have good coordination and English language skills.
• Strong interpersonal and team-player skills are essential.
• Working knowledge of one local language will be an added advantage.
• Skilled in Microsoft office package.

Additional Information

Interested applicants are requested to apply for the position by 17:00 hours on April 1, 2025. Only shortlisted candidates will be informed.

Please do not click on “Apply with Indeed” button once you start the application process.

All your information will be kept confidential according to EEO guidelines.

WWF is an Equal Opportunity Employer. Please join us in our mission to save life on Earth.