Website WWF Nepal
Finance & Administration Officer, TAL
Location: Kohalpur
Company Description
WWF Nepal, the global conservation organization leading international efforts for a living planet, seeks applications from qualified Nepali candidates for the following full-time position. If you think you are an achiever and willing to work within a diverse team in a multicultural environment with commitment and passion for what you believe in, you are highly encouraged to apply.
Our Mission:
At WWF Nepal, we firmly believe people and nature are inextricably linked. Our mission is to stop the degradation of our planet’s natural environment, and build a future Nepal in which people live in harmony with nature.
Our Vision:
From its origins as a small group of committed wildlife enthusiasts, WWF has grown into one of the world’s largest and most respected independent conservation organizations, active in over 100 countries.
Over this time, WWF’s focus has evolved from localized efforts in favor of a single species and individual habitats to an ambitious strategy to preserve biodiversity and achieve sustainable development across the globe.
WWF-Nepal envisions a prosperous Nepal, with an active and socially responsible citizenry that a greater sense of stewardship towards the environment.
Our Core Values:
We celebrate and respect diversity in nature and among the people, partners, and communities with whom we work. Across the many cultures and individuals that represent WWF, we are unified by one mission, one brand, and one common set of values:
Courage: We demonstrate courage through our actions, we work for change where it’s needed, and we inspire people and institutions to tackle the greatest threats to nature and the future of the planet, which is our home.
Integrity: We live the principles we call on others to meet. We act with integrity, accountability, and transparency, and we rely on facts and science to guide us and to ensure we learn and evolve.
Respect: We honor the voices and knowledge of the people and communities that we serve, and we work to secure their rights to a sustainable future.
Collaboration: We deliver impact at the scale of the challenges we face through the power of collective action and innovation.
Job Description
Major Functions:
Under the direct supervision of the Program Co-Manager, the Finance and Administration Officer will be responsible to manage all operational aspects of the program including budgeting, contracting, sub-grantee monitoring, financial tracking and reporting, and HR management support and administrative function in the Terai Arc Landscape Program. S/he works in close coordination with all major partners and other stakeholders from local to central levels to ensure maximum project output.
Major Duties and Responsibilities:
1. Program Accounting
Maintain program and accounting records for the program as per standard accountancy and financial procedures. Maintains regular data backup of the accounting software. Handles monthly bank reconciliation.
2. Budgeting and Contracting
Provide budgetary input for preparing annual work plans for the program. Prepare contracts on behalf of the Program in the field and get the required signature before handing over the copies to the parties concerned. Monitor the expenditure reports and contractee’s deliverables and report exceptional matters to the Head of Forests & Landscapes, Program Manager, and Program Co-Manager and take appropriate action.
3. Grants and Agreement Administration
Reviews all documentation received from sub-grantees and supports, prepares, and monitors grant and consultant agreements ensuring compliance with agreement terms. Ensure agreements are updated timely and payments are processed timely and in accordance with TAL policy and procedure. Ensures compliance orientations are provided to TAL staff, sub-grants recipients and consultants.
4. Financial Monitoring and Reporting
Ensures periodic financial/compliance monitoring of sub-grantees. Responsible for monthly, quarterly, half yearly and annual financial reports of the project. Prepare and submit donor wise periodic financial reports as needed.
5. Audit Preparation
Coordinate the auditing of Program accounts of the project in the field. Disseminates the audit reports to partners and appropriate recipients on a timely basis and takes follow-up actions to implement audit recommendations.
6. Administration and Human Resources
Responsible for day-to-day office management. Arrange regular Program staff meetings. Support field staff to develop daily administrative and accounting procedures and provide quality control. Ensure procurement and logistics for Program activities. Ensure inventory records of all office items and equipment on regular intervals. Provides HR management support to the program, includes field level project staff hiring/termination, conducting annual appraisal, handling staff safety, securities issues and other HR related support as needed.
7. Coordination
Maintain working relations with the implementing partners and government agencies, local governments, NGOs and INGOs.
8. Other Duties
Other tasks may be assigned as necessary according to Program needs
Supervisory Responsibility: Directly supervises Finance and Administration Associate, drivers and messenger.
Working Relationships:
Internal – Works closely with supervisor, Program Manager, Head of Finance & Program Administration, and TAL and WWF Nepal staff.
External – Works closely with implementing partners, governmental and non-governmental representatives, as well as other stakeholders in the field.
Qualifications
Knowledge: Minimum Bachelor’s Degree in Management/Finance and Administration, Knowledge of financial accounting and administration is required. Working with TALLY software will be an added advantage.
Experience: Minimum 3 to 5 years of relevant working experience in the field or a project experience.
Skills and Abilities:
- This position requires attention to detail, the ability to keep accurate financial records and the ability to effectively prioritize and work accurately under time constraints.
- S/he should have good coordination and English language skills and should be a self-starter.
- Strong interpersonal and team-player skills are essential.
- Working knowledge of one local language will be an added advantage.
- Skilled in Microsoft Office package.
Additional Information
Interested applicants are requested to apply for the position by 17:00 hours on December 3, 2024. Only shortlisted candidates will be informed.
Please do not click on “Apply with Indeed” button once you start the application process.
All your information will be kept confidential according to EEO guidelines.
WWF is an Equal Opportunity Employer. Please join us in our mission to save life on Earth.