Finance and Admin officer

Finance and Admin officer

Location: Lalitpur

Department: Finance & Admin

Employment Type: Fixed-term

Minimum Experience: Mid-level

About Restless Development
We have launched our new global strategy – at the heart of everything we do is Youth Power: the collective power of young leaders to create a better world. We also recognize that how we do our work is as important as what we do. We take a power shifting approach. We recognize the growing inequalities and injustices and are intentional in our efforts to shift power, enabling young people and communities who have previously been marginalized to lead.

We are feminist, inclusive, gender transformative and anti-racist in our approach. We are grounded in communities and work in partnership to ensure young people lead with their communities. We recognize historic power inequalities and aim to decolonize development.

We recognize the barriers that women, girls, non-binary people, people living with disabilities, and young people with different ethnicities, religion and sexual preferences face in the communities in which we work. We want to proactively shift power and ensure every young person is able to lead and create a just and sustainable world and access their rights.

We are a non-profit global agency. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We are a global team of 214 people based in 13 countries and we also host a growing youth collective of youth organizations in 185 countries.

We are committed to creating an agency that paves the way on youth-led change and walks the talk on power shifting. In Nepal, Restless Development has been working in the youth and adolescents development sector since more than 25 years. It is the recipient of several international and national awards. It works in formal partnership with the Ministry of Youth and Sports.

Restless Development Nepal works in more than 35 districts along the country. We are implementing 9 Joyce Amondi Oumadifferent projects in the areas of sexual and reproductive health, civic education or livelihood issues with the aim of including young people as part of the solution of the persistent problems facing the world.

Our approach to safeguarding
Restless Development considers the welfare and protection of children, young people and vulnerable adults to be an organisational imperative with primacy over the success of programmes or strategic objectives. We recognise that safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect the communities in which we operate from harm and abide by our Safeguarding Policy.

About the role
Restless Development has been working with young people since 1985 and its work is led by thousands of young people every year globally. In Nepal, Restless Development has been working for the development of youth and adolescents since 1991. It is the recipient of several international and national awards. It works in a formal partnership with the Ministry of Youth and Sports.

Restless Development is seeking a dynamic, self-motivated individual, with a high sense of integrity to join the Finance and Administration unit. He/she will work with us to manage the financial resources, which includes financial and administrative management, financial record keeping and reporting, management accounts, donor reports and PNGO financial management.

Key Responsibilities:

Management of Accounting and Finance operations

• Maintain books of accounts, monthly processes and controls and ensure that accounting records are kept up to date;
• Ensure claims are correctly coded and that appropriate supporting documents are accompanied.
• Ensure effective compliance of Policies and Procedure of Restless Development Nepal and Government of Nepal;
•  Manage all banking transactions (including deposit, withdrawal and transfer of funds) and petty cash book.
•  Ensure that bank reconciliation as well as debtors and creditors statements are completed monthly on a timely basis and liaising with our bankers, suppliers, etc as appropriate
• Process monthly payroll of Nepal office and timely payment of all tax payments (staff income tax, supplier tax deduction) with local tax authorities;
•  Assist staff in preparation of float request and ensure its timely settlement;
•  Ensure that all payments to supplies and/or projects are in accordance with relevant Restless Development regulations and approved work plans/budgets;
• Ensure that cheque books, purchase order books, invoices etc are well accounted for and are kept in safe and secure custody;
• Support in preparing Annual budget and reforecast of Nepal.
•  Coordination with Auditor and preparing financial statements and audit file for the year end.
• Support to Nepal team in the donor audit, internal audit and implement the internal audit suggestions
•  Support to programme team and fund raising team in preparing the donors proposal and budget.
•  Identify and manage financial risks and address these as part of the Nepal team
• Support the International Finance team on Monthly, Quarterly and Annual process as required

PNGOs Support and Coordination

•  Organize timely disbursement of funds to Partner NGOs.
• Support in training Partner NGOs on budget, reporting and other financial procedures of Restless Development;
• Track the funds advanced and expenditure reported by the Partner NGO and resolve issues, gaps and Variances;

Management of all administrative Functions of Regional Office

• Procurement of office equipment supplies and furniture/fixtures as per procurement policy of the organization which includes to get quotes, select vendor in coordination with procurement committee and to finalise the purchase order for Field Office;
• Arrange travel logistics for office staff, training participants and volunteers including hotel reservation and when required airport and hotel pickups;
•  Maintenance of efficient records and storage of office supplies. Ensure supply of adequate stocks of stationeries and other supplies;
•  Provide logistic support for workshops and trainings;
•  Provide support to other staff; ensuring administrative information is accurate and up to date;
•  Ensure that all organizational assets are accurately recorded and accounted;
• Coordinates all administrative and secretarial support service for office;
• Take the charge of office upkeep and smooth functioning of the office utilities.

Other duties as required

•  Other duties as required, sometimes requiring working on weekends and holidays for which time off in lieu can be taken.

Job title: Finance and Admin Officer
Location: Kathmandu
Salary: NRS. 88,956.17 (Monthly Gross),
Preferred start date: As soon as possible.
Length of contract: 2 Years with a possibility of renewal
Reports to: Hub Lead
Visa requirements :Only those with valid work permit to work in Nepal
Expected travel: Occasional domestic travels may be required

About you

We are looking for people with the right competencies and skills for the role, and who demonstrate the personal qualities consistent with our values.

Our value: HEART – We are who we serve. We are brave.
Values Led – Inspires a Restless passion and professionalism in those they work with, both internally and externally.

Innovation – Works on own initiative and offers creative approaches to improving work

Our value: HEAD – Delivers Quality. We are 100% professional.
Delivers Quality – Manages their time effectively to deliver quality against individual goals. Ensures value for money when utilising resources and efficiently processing finances

Decision Making – Proposes solutions to challenges and consults with others when making operational decisions within their area of responsibility.

Our value: VOICE – We generate leaders. We are proud to carry the banner for youth-led development.
Leadership – Capably manages their own workload and takes up opportunities to lead on areas of work, with support from colleagues. May supervise Interns and/or teams of Volunteers

People Development – Understands how individual goals contribute to team priorities. Uses feedback to identify personal growth areas willingly provides constructive feedback to others

Our value: HANDS – We are in it together. We listen and learn.
Effective communication – Clearly expresses ideas or opinions and actively listens and learns from those around them. Applies effective communication when actively engaging with stakeholders and teams of volunteers

Collaboration – Is an integral team member, contributing to team excellence and maintaining strong relationships with colleagues and stakeholders.

Skills and experience

Essential

• Good Excel skills and understanding of accounting process, finance and system.
• Acute and thorough attention to detail
•  Proven organisational and time management skills
• Good written and spoken English & Nepali language
•  Working with Google (Docs, Sheets, Slides, Forms, Calendars etc), as well as Microsoft Office functions

Desirable

• Ideally holds relevant Accounting & Finance qualification or is working towards. Management accounting background an advantage
• Experience of Financial Force or other cloud accounting system
• Experience in financial management and administration.
• Experience working in an International NGO

Restless Development is an Equal Opportunities employer and welcomes applications from all sectors of the community. Restless Development will ensure that no applicant or staff member receives less favourable treatment on the grounds of gender, sexual orientation, marital status, social status, caste, race, ethnic origin, religious belief, age, HIV status, disability, or any other factor that cannot be shown to be relevant to performance.

What we do for you

Remuneration

We are proud to commit to a transparent global salary scale, ensuring a fair and comparable system of pay across all global locations. In addition to salary, we offer pension contributions and other benefits in accordance with the local Hub.

Values and Culture

At Restless Development, we’re proud that the strength and integrity of our Values has been recognised by staff, young people, donors and others who we work with. Beyond this, we have a culture of recognising and celebrating both our Values and our global achievements with monthly Values Champions and an annual Values Day.

Work-life Balance

It goes without saying that we work hard at Restless Development. We also recognise the importance of helping staff to maintain a positive work-life balance by offering:

• 24 days’ annual leave (in addition to public holidays and with an extra day of annual leave given for each full year of service, up to a maximum of 28 days).
• Birthday Leave
•  Access to flexible working.
•  Generous study leave, maternity, paternity or adoption leave, and other leave allowances.

Professional Development

Restless Development is proud to be an employer who recognises potential and invests in the development of its staff. We are committed to the professional development of our staff through:

• Empowering opportunities to work on significant projects which stretch and inspire staff – allowing them to develop on-the-job.
• Regular performance management.
• Training and development opportunities, including supporting our staff to identify mentors both within and outside of the agency.
• Quarterly Staff Workshops for all staff to give and receive agency updates, receive training, and socialise.

Travel and Medical Insurance

When travelling abroad with work, all staff will be covered by Restless Development’s travel and medical insurance.

To Apply

Please submit your resume and a cover letter that provides tangible examples of how your skills, knowledge and experience will support your ability to perform the key priorities outlined in the above job description (using no more than 750 words) (For more tips on how to apply visit our website here.).

Click here to return to the Restless Developments website.

Apply by: 21st March, 2024

Tagged as: Admin and Finance Officer, Admin Officer, Finance Officer, Lalitpur, NGO INGO, Restless Development