Finance and Admin Officer

Posiiton: Finance and Admin Officer

Reports To: Project Manager & NNJS Central Office (Finance/Admin)

Duty Station: Surkhet (with occasional travel)

Job Purpose:

To manage all financial, administrative, and logistical aspects of the project, ensuring compliance with NNJS policies, donor requirements, and efficient office operations.

Key Responsibilities:

1. Financial Management:

• Maintain accurate project accounts, ledgers, and financial records.
• Prepare vouchers, financial statements, and supporting documents.
• Ensure all expenditures are within approved budget lines and appropriately documented.
• Assist in the preparation of project budgets and forecasts.

2. Compliance & Audit Support:

• Ensure adherence to NNJS financial policies, donor guidelines, and government regulations.
• Support internal and external audits, providing necessary documentation and clarifications.
• Maintain a proper filing system for all financial documents, receipts, and contracts.

3. Administrative & Logistical Management:

• Manage day-to-day office operations, including procurement, asset management, and inventory.
• Ensure smooth organization of meetings, workshops, and events.
• Oversee maintenance of office equipment and supplies.

4. Coordination & Communication:

• Liaise with NNJS Central Office for approvals and reporting.
• Communicate with CBM Global Nepal team in Surkhet regarding financial and administrative matters.
• Support the Project Manager in project reporting and documentation.

5. Human Resource Support:

• Maintain staff attendance and leave records.
• Assist in payroll preparation and staff documentation.
• Support recruitment, onboarding, and performance review processes.

Required Qualifications & Experience:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Minimum 2 years’ experience in financial and administrative management in NGO/INGO sector.

Skills & Competencies:

• Strong knowledge of accounting and financial procedures.
• Proficiency in accounting software (Tally, QuickBooks, or similar) and MS Office.
• Good organizational, administrative, and planning skills.
• Accuracy, attention to detail, and high ethical standards.
• Good communication and interpersonal skills.

Tagged as: Surkhet