Finance and Administration Assistant

The International Commission of Jurists (ICJ) is a worldwide organization of judges and lawyers united in affirming international law and rule of law principles that advance human rights. Its strategic goals for 2021-2025 are: (1) to develop, defend, and strengthen international institutions, instruments, and standards on rule of law and human rights; (2) to improve domestic implementation of, and compliance with, international law and standards; (3) to bolster the effectiveness and independence of judges and lawyers; and (4) to improve access to justice for all and accountability. With its Headquarters based in Geneva, Switzerland, ICJ has a presence in Africa, Latin America, Asia & the Pacific, Europe & Central Asia, and the Middle East.

We are hiring full-time a Finance and Administration Assistant to support Legal Research in Nepal for its project, “Understanding the situation of economic, social and cultural rights (ESCR) in the Transitional Justice Process in Nepal”.

RESPONSIBILITIES

Reporting directly to the the Finance Officer – South Asia Programme, and functionally to the International Finance Officer, the Finance and Administration Assistant holds the following responsibilities:

Finance:

Assist in maintaining financial records, including filing, data entry, and processing transactions.

• Assist in processing payments, including preparing payment vouchers and ensuring all supporting documents are in place.
• Support in the management of office supplies, ensuring timely procurement and inventory management.
• Assist in organizing meetings, workshops, and events, including handling logistics and preparing necessary materials.
• Assist in the coordination and execution of logistics for field visits, including arranging transportation, accommodation, and other necessary support.

QUALIFICATIONS

The successful candidate will have:

Education & Experience

• Education: Bachelor’s degree in business administration, Finance, Accounting, or a related field.
• Experience: One to two years of experience in finance, administration, or logistics support roles as an intern

Language & computer skills:

• Fluent in English and Nepali (written and spoken);
• Advanced knowledge of Microsoft Office suite, especially Spreadsheet and Word-processing programmes.
• Experience with ERP/accounting softwares, an asset;

Essential Skills

• Strong organizational, planning and time-management skills;
• Attention to detail and accuracy;
• Ability to take initiative;
• Good communication and interpersonal skills;
• Ability to work independently and as part of a team;
• Proficiency in MS Office (Word, Excel, PowerPoint);
• Knowledge of accounting software is an advantage;
• Knowledge in Nepal`s transitional justice process will be an advantage.

APPLICATIONS

Interested applicants should provide all materials outlined below to asia_recruitment@icj.org by the 27th of August 2024. Early applications are encouraged as they will be reviewed on a rolling basis, the ICJ reserves the right to close the recruitment process early if a suitable candidate has been identified.

A CV (maximum 2 pages); please indicate your home address and your phone number on your CV.
A cover letter (maximum 1 page);

The names and contact information of at least two recent references.

Please include “Application for Finance and Administration Assistant” in the subject line of the application e-mail. The ICJ shall not be liable for not opening proposals that are submitted with a different subject.

Only candidates with the relevant work authorization will be considered.

Please appreciate that due to the volume of applications, only short-listed candidates will be contacted.

The ICJ is committed to the principle of equal employment opportunity and value a diverse workforce. The ICJ’s policy is to practice a fair and non-discriminatory recruitment and selection procedure and to strive for and maintain international and multi-cultural personnel.

Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

ICJ staff must adhere to its Code of Ethics which states that discrimination, bullying and harassment in any form will not be tolerated, nor sexual harassment, violence or assault in any form. The successful candidate will be required to pass a background check.