Finance Associate

Position: Finance Associate

About Kopila Valley Sewa Samaj (KVSS): “A world where every child is safe, educated, and loved” KVSS is a non-profitable NGO registered in Surkhet, Nepal to provide support for children and families in the community. Our mission is to change the world by empowering Nepal’s children. Our programs include a residential children’s home, women’s empowerment center, sustainability, school, health and wellness, and family development. We provide our students a free education, educational materials, health treatment and medicine, counseling, and a place to live. With our innovative future program, we strive to provide our children with career guidance, and scholarships for further studies. We do this with our funding partner BlinkNow Foundation and in close ties with the local government and communities.

Work Location: Birendranagar-4, Surkhet
Reports to: Finance Associate Manager
Direct reports: None

Position Summary

Kopila Valley Sewa Samaj at this time is requiring the energetic, hard-working, receptive candidate in the position of Finance Associate. The Finance Associate of KVSS will work in close coordination with and strategic guidance from the Finance, the Finance Associate will provide support on financial management and accounting to maintain a transparent, accountable and responsible internal control system within the organization. This is a full-time position and long-term role in shaping the sustainable future of Kopila Valley.

Must Haves

Education: At least Intermediate in accounting/finance,
Experience: At least 2 years of proven experience
Language: A good communicator, and fluent in English and Nepali
Skills and Abilities: Strong computer skills, proficiency in MS word, excel. Ability to work in the team, and have teamwork spirit, ability to work under pressure, and ready to work long hours if required, 2-wheeler license. Works collaboratively and independently with the least supervision required.

Detailed Responsibilities

• Assist in all aspects of financial administration, including transaction processing, record keeping, and documentation.
• Collect, review, and process invoices and payment requests, ensuring all supporting documents are complete before scheduling payments.
• Assist and ensure timely processing of financial transactions, vendor payments, TDS, SSF, utilities payments, ETDS and other statutory obligations.
• Manage petty cash, update the Cash Book daily, and prepare monthly cash verification reports.
• Maintain books of accounts through proper journal entries and ensure systematic filing of vouchers and financial records.
• Perform banking tasks such as deposits, withdrawals, and collections.
• Assist in the preparation of monthly spending reports, bank and party reconciliations, donor financial reports, and reimbursement requests.
• Support annual statutory, donor, and internal audits, including follow-up on auditor recommendations.
• Perform other duties as assigned, maintaining strict confidentiality and professionalism.
• Serve as acting finance personnel when delegated.

The above list of responsibilities is not comprehensive, and the Finance Associate may be required to take on additional responsibilities, as determined by his/her supervisor.

Additional expectations

• Build positive working relationships and environment in the organization by bringing solutions to the discussion table.
• Demonstrate professionalism in all interactions and execution of duties including ensuring confidentiality as per the organization’s protocols.
• Report to the supervisor on a weekly basis, and as needed in case of urgent activities.
• Build and maintain a strong relationship with the staff members of KVSS.
• Demonstrate strong work ethics, compassion, and professionalism and exhibit a high level of integrity towards the organization.
• Arrange and attend regular staff meetings both within and outside the Admin & Finance team.
• Communicating regularly, this includes responding to messages and emails promptly.

Key Characteristics

• You believe that we can change the world, in the blink of an eye
• You believe in making decisions that put children first
• You are self-motivated, organized, and approachable
• You enjoy creating systems, keeping records, and increasing efficiency
• You are always looking for new ways for our team to work smarter instead of harder
• You are detail-oriented and conscientious. You make sure nothing slips through the cracks
• You have a strong work ethic and a willingness to pick up new skills. You are comfortable multi-tasking
• You are positive, patient, and a clear communicator who is comfortable working with both Kopila Valley staff.
• You are an empathetic person, with a knack for putting out fires before they start and soothing conflicts brewing beneath the surface
• You require little supervision and are flexible. You understand that you will be wearing many hats in this role, many of which are not explicitly included in this job description

Application Procedure

If you think this career opportunity will amplify your career growth, we encourage you to apply by clicking “Apply for this Job” and submit all required document before If your application is a good fit, we will follow up with you directly for the screening process. No telephone inquiries will be entertained.

Tagged as: Surkhet