Finance Coordinator

Finance Coordinator- Grants (Multiple Projects)

No. of Vacancy: 2
Location: Surkhet, Dhanusha
Functional Area: Finance

Reports to: Finance specialist – Regional office West / Regional Office- East Project Lead – (Dotted)

Location: Regional Office West Surkhet / Regional Office- Dhanusa

Travel required: Yes

Grade: C2

Type: Open to all applicants; Project-based employment for two years; based in Regional Office-East and Regional Office-West

ABOUT PLAN INTERNATIONAL

Plan International is a development and humanitarian organization dedicated to advancing children’s rights and achieving equality for girls. With a presence in over 75 countries, we work alongside children, young people, supporters, and partners to create a just world. Our work is guided by core values such as transparency, accountability, collaboration, inclusion, and the overarching ambition to empower girls and young women as part of our legacy.

Plan International has been operating in Nepal since 1978, earning a strong reputation as a trusted development and humanitarian actor. Over the years, we have worked in 23 districts across the country, helping marginalized children, their families, and communities access their rights to health, education, economic security, and protection.

Committed to feminist leadership and a gender-transformative approach, Plan International Nepal collaborates with local partners to ensure sustainable impact and foster equality, particularly for girls and young women.

Plan International Nepal strives for an inclusive, just, and safe society that advances children’s rights and equality for girls. Our mission from 2023 to 2028 is to see all girls and young women standing strong enjoying their rights, and freedom with dignity in Nepal.

ROLE PURPOSE

The Finance Coordinator will be responsible for all aspects of assigned project financial management, including budget development and monitoring, financial reporting, and ensuring compliance with donor regulations and organizational policies. This role will also oversee the accurate and timely processing of all project-related financial transactions. Effective coordination with the Finance department, project team, and implementing partners is crucial. This position is based in Surkhet/ Dhanusa within Plan International Nepal’s Regional Office-West/East. The position holder takes lead role in monitoring, coaching and capacity development of implementing partner’s finance staffs.

Description

DIMENSIONS OF THE ROLE

• Ensure timely and accurate recording of expenses in the project.
• Ensure Cost recovery and apportion cost is charged to the projects on a monthly basis.
• Ensure donor’s conditions are complied with in all financial transactions that related to Plan International Nepal and partners.
• Ensure accurate and complete reports are prepared on a timely basis.
• Prepare monthly Budget Vs. Expenditure tracking report and share it with relevant stakeholders to ensure effective management of the project budget.
• Conduct frequent monitoring visits of partners in coordination with the Partner Support Specialist and the Project team. Work closely with the Finance Specialist, Partner Support
• Specialist and the Project lead to resolve any issues identified during the visit.
• Review salary and benefits charges in the project to ensure it aligns with the time reported by the staff. Provide support in conducting partners assessment and help design and deliver finance related trainings and orientation to the respective finance and non-finance staff.
• Provide support to Regional and Country Office finance and project teams as needed.

KEY RELATIONSHIPS

ACCOUNTABILITIES

Functional Competencies

Effectively Operate the SAP – Grants Finance Module

• Update on relevant SAP module as assigned.
• Generate SAP reports on a timely manner and review for accuracy.
• Review and ensure system records match with the partner advance and expenditure as per partner financial report.

Financial Monitoring, Budgeting and Reporting

• Prepare accurate Budget Vs. Actual report and provide it to relevant to project team including an analysis on the burn rate and projection.
• Support project manager in reviewing the pipeline and preparing budget revision requests to donor.
• Prepare donor’s financial report in compliance with donor’s conditions and within in the due date in coordination with Finance Specialist and Grant Manager.
• Periodic review of SAP data, ensure that all cost codes are correct, and complied with. Review and liquidate partner advances.
• Periodic review of system generated report to ensure reconciliation of the financial report.

Donor Compliance and Financial Management

• Ensure compliance with donor’s condition on financial transactions of Plan International Nepal and partner.
• Review partners finance system and suggest area for improvement.
• Ensure that partners have sound internal control system and it is effectively complied with. Suggest corrective action to strengthen the internal control system in partners.
• Recommend for improvement, make regular follow up for compliance.
• Ensure compliance of terms and conditions of partner’s agreement.
• Ensure all advance is liquidated before financial year close/grant close.
• Timely review of donor’s conditions on grants closure and complete steps required from finance.

Audit Support

• Provide information and documentations required for internal as well as external audits.
• Provide support to prepare Audit action plan and ensure effective implementation of the plan.

Ensure Plan International’s CPP and GEI Policies

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Knowledge and Experience

• Master’s Degree with 1-2 years of related experience OR Bachelor Degree with 2-3 related experience.
• Proven experience in dealing with audit, tax related matters and issues and foreign exchange.
• Clear understanding of the development sector, its operating and regulatory environment ( in Nepal).
• Clear understanding of the socio/political economic and cultural issues of Nepal, specifically post located districts of the country.
• Clear in-depth technical and practical knowledge and understanding of the relevant job domain.

Skills

• Demonstrated management and leadership skills.
• Demonstrated analytical, independent and strategic thinking.
• Strong communication, coordination and negotiation skills.
• Demonstrated ability to build positive and trustworthy relations for influencing.
• Experience in managing time and resource constraints.
• Ability to communicate effectively orally and in writing in English and Nepali in order to communicate complex and technical information to technical and general audiences.
• Proven IT skills: Word, Excel, Outlook, PowerPoint etc.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people.

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential.
• We respect all people, appreciate differences and challenge equality in our programs and our workplace.
• We support children, girls and young people to increase their confidence and to change their own lives.

PHYSICAL ENVIRONMENT

The position is based at Regional Office West/ East and requires travel to project sites and/ or Partner offices.

LEVEL OF CONTACT WITH CHILDREN

Low contact: no contact or very low frequency of interaction.

“Say Yes ! To Keeping Children and Young people safe and Protected”

Application Deadline: Friday 31st Jan, 2025

Source: Kantipur Dainik, 18 January, 2025