Website CEAPRED
Finance/Logistics Associate
LOCATION: Designated Province Office under USAID Integrated Nutrition Activity
REPORTS TO: Administration and Finance Manager
USAID Integrated Nutrition activity is a new five-year USAID-funded activity in Nepal. The activity aims to reduce malnutrition among women, children, and adolescents in Nepal’s underserved and marginalized communities. The activity is implemented by Helen Keller International (HKI) in collaboration with Center for Environmental and Agricultural Policy Research, Extension and Development (CEAPRED), FHI 360, ENPHO, NTAG and Kaboom Social Impact Pvt. Ltd.
USAID Integrated Nutrition’s primary goal is to improve the nutrition status of women, adolescents, and children in Nepal’s underserved and marginalized communities. The activity will tackle direct and underlying determinants of malnutrition in Nepal while strengthening the national and local enabling environment to implement multisectoral nutrition programs through four synergistic intermediate results. Achievement of the purpose will be measured by improvements in indicators of nutrition status among women of reproductive age, adolescents, and children. This activity will be implemented in at least 45 districts across seven provinces.
POSITION DESCRIPTION:
The Finance/Logistics Associate will be responsible to support management of finances and logistics at Province offices of the Activity. S/he will be working under supervision of AFM and in consultation with the Admin & Finance Officer at the central office ensuring compliance with USAID, Helen Keller International and CEAPRED Finance Administration and Procurement Rules, along with relevant Nepalese laws and regulations.
ESSENTIAL RESPONSIBILITIES:
A) Accounting and Logistics
- Prepare all vouchers as per the double-entry bookkeeping system manually or computerized or in software (if available) and review all supporting documents including invoices, receipts, travel bills, travel orders, among others.
- Review recording of obligations & payments against allotments and monitor, verify petty
cash updates. - Make payments of monthly routine disbursement including wages, rent, utilities, supplies, electricity, telephones, internet, and report to the supervisor and CEAPRED head office
about program and administrative expenses. - Keep records of repair and maintenance of vehicles, motorbikes, logbooks, fuel.
- Reconcile bank, cash accounts & ledgers between district office and central office.
- Ensure compliance to TDS and VAT as per the prevailing Income Tax Act of Nepal.
- Prepare cash forecasts and coordinate with district/central project offices for internal fund
transfer. - Ensure timely settlement of staff advances, vendor’s ledger and make follow-ups to ensure
compliance as per the organization policies. - Prepare monthly consolidated financial reports (prescribed formats) with advance details
sheet, original bills, and submit voucher with documentary evidences to the Center. - Oversee the general administration of the Office, which include office lease, security,
utilities, internet, flooring and furnishing etc. - Maintain & update property and inventory list; including but not limited to, computer,
printers, photocopier, scanners, air conditioners, projectors, cameras, furniture & fixture,
laptops, invertors, batteries, supplies, generators, motorbikes, vehicles, spare parts,
accessories and other equipment (expendable & non-expendable) at the Province and
District office; - Oversee & arrange logistic management for meetings, events, workshop, training, visit,
and scheduling expenditure. - Conduct financial monitoring and submit monitoring reports with identified measures to
improve the financial management system in coordination with AFM & AFO.
B) Others
- Ensure a safe and equitable workplace, create opportunities and offer support to women
and those from disadvantaged groups. - Perform other tasks as assigned by the supervisor and Activity management.
QUALIFICATIONS AND REQURIEMENTS:
Education: Bachelor’s degree in finance management, commerce, accounting or equivalent in
related field.
Required Experience
- Minimum 3 years of experience in project accounting and finance management using
standard software (e.g Tally). - Ability to work under time pressure and willingness to travel in the field as per need.
- Ability to work under cross cultural environment.
- Strong team coordination, listening and consensus building skills.
Language
- Able to prepare reports in Nepali and English.
The eligible & interested candidates are requested to submit their application ‘Online’ in CEAPRED’s website www.ceapred.org.np (career page). The applicants are also requested to mention their preferred province that they would like to work in their application letter.
Application submitted online only will be considered for further processes. Please refer to our website for detailed JD/TOR of the position. The last date for submission of online application is 5:00 PM on Friday, 19 July, 2024. The organization reserves the right to reject any/all applications without assigning any reason whatsoever.
We seek to cultivate an environment where all candidates relish equal employment opportunities devoid of discrimination, misconduct, fraud, and abuse. Our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA) and Localization guides our practices not just in hiring, but also in staff retention, growth, and policy implementation. This commitment signifies that we value diversity in all its forms including age, race, ethnicity, religion, gender, sexual orientation, disability status, and cultural background. We welcome and encourage applications from individuals of all backgrounds, experiences, and perspectives, recognizing the rich tapestry of the communities in which we live and work.