Finance Officer

Finance Officer

Job Location: Kusunti, KC Tower, Lalitpur, Nepal
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

** This is a Fixed Term Position for period of 6 months from date of appointment without extension

MAJOR RESPONSIBILITIES

• Ensure that employee advances are processed and settled timely through Concur (or manual processing as applicable)
• Review and process employee expense settlements, payments, reporting
• Process advance payroll & allowance for international employee
• Ageing analysis of employee advances, follow up and take corrective actions as needed
• Process communication allowance to staffs on a monthly basis
• Liaise with bank for USD advance if needed during staff international travel
•  Vendor’s payment management through SCAI – review and prepare vouchers for recording and payment
• Run AP as per Account Payable module on System for all payment including field and National Office.
•  Payment to suppliers, PNGOs and employees through S2B with ensuring adequate supporting documents are attached to the payments.
• Maintain checklist of documents for payment to suppliers and employee (advance/reimbursement/ settlement)
•  Inform suppliers for their payment and update payment status in SCAI
• Ensure the adequacy of fund balance before issuing payments.
•  Ensure WVIN financial policies and standards have been followed with all financial transactions
•  Prepare tax voucher-deduction, submission and verification of TDS as per tax act on time of National office and field office at the end of every months, deposit SSF and CIT on time.
•  Petty Cash disbursement regularly with proper cash balance. Prepare Cash disbursement voucher as per WVIN Financial, Petty Cash Summary and replenishment on time.
•  Prepare Bank Reconciliation statement on monthly basis with ensuring that all reconciling items and identified and tracked with ledger
•  Settle the balance sheet item on monthly basis and follow-up the balance sheet item with NO and filed offices to settle expenses in the same month. (Receivable, Payable, Prepaid Expenses)
• Reconcile Suppliers and PNGOs ledger and report to supervisor in any outstanding balances
•  Support on timely settlement of PA/SA and GC charges and preparation of financial reports
•  Monthly GL reconciliation including SA entries and income booking
• Work closely with Supply Chain Management team for review and booking expenses through SCAI
•  Work as Concur focal person in relation to communication with GEMS administrator for any issue related to NO and Field Offices
• Good coordination with employee regarding their claim and payment
•  Manage and provide payment and accounting related information to different stakeholders and colleagues.
•  Assist supervisor in booking recurring costs in monthly basis through checking accrual/prepayments in collaboration with SCM
• Maintain good relation with bank and correspondences as necessary
•  Ensure vouchers are prepared and filed properly
• Work in co-ordination with other Finance team on record retention, proper storage
• Assist auditing through providing vouchers and supporting documents
• Assist supervisor in preparing monthly financial report – review GC ledger, aging analysis
• Support or orient non-finance staff for any confusion or difficulties related to WV financial policy and procedures and requirements.
•  Support to the supervisors & lead some session during finance orientation to the PNGO finance/field finance/National Office Finance & Non-finance staff.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Minimum 3 years of experience in independently handling Finance and accounts preferably within WV.
• Good interpersonal, problem solving & time management skills
•  Willingness to work under pressure with tight deadlines and to travel across the project areas.
•  Demonstrated experience in the use of MS office Package (Word/Excel/PowerPoint etc.) & Internet
• Experience of working in a computerized accounting environment. (Sun Systems, Vision XL & Executive, others)

Required Education, training, license, registration and certification

•  Bachelor Degree of Commerce, Business Studies, Accounting or Equivalent

Preferred Knowledge and Qualifications

• General Accepted Accounting Principles (GAAP)
• Excellent computer literacy & skill of MS office applications (Word/Excel/PowerPoint/internet etc.)
•  Good command of English & Nepali languages (written & spoken)
• Practical knowledge of project budgeting, accounting & reporting
• Able to articulate and communicate ideas well verbally and in writing
• Understanding of World Vision Financial System & procedures
• Good interpersonal skills

“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

Applicant Types Accepted:
Local Applicants Only

Tagged as: Finance Officer, Lalitpur, NGO INGO, World Vision International Nepal