Finance Specialist

Title: Finance Specialist – Budgeting & Reporting

Functional Area: Finance
Reports to: Finance Manager – Budgeting & Reporting
Location: Country Office
Travel required: Travel required to Field Offices
Grade: D1
Type: Short Term Employment until August 2024; Open to all applicants

ABOUT PLAN INTERNATIONAL

Plan International is a development and humanitarian organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy.

Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping marginalized children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International has worked in 42 districts in Nepal since 1978.

Plan International strives for a just world that advances children’s rights and equality for girls. Our ambition from now to 2027 is to see All Girls Standing Strong Creating Global Change.

Plan international Nepal seeks candidates who practice feminist leadership, promote diversity, actively seek innovative solutions for problems, courageously and respectfully share their opinions and ideas, break down barriers and engender cross-department collaboration, practice active listening, maintain confidentiality, build trust and are passionate about children’s rights and equality for girls.

ROLE PURPOSE

The Finance Specialist – Budgeting & Reporting is responsible to lead the team for accurate budget preparation & consolidation, quarterly forecast, analysis of different budget ratios in the budgeting process and it’s modification. The specialist also provides support to the Finance Manager budgeting and reporting for timely preparation of accurate financial report and analysis.

Description

DIMENSIONS OF THE ROLE

Reports to: Finance Manager- Budgeting & Reporting

Budget Accountability: None

Number of direct reports: None

Number of Indirect reports: None

External relationships and representation

ACCOUNTABILITIES

Annual budget preparation and Consolidation

• Take lead and coordinate with relevant stakeholders in preparation of the budget.
• Ensure preparation of fully costed project budget with allocation for direct, indirect and apportion cost.
• Provide support during the quarterly budget forecast process.
• Review financial proposal budget and modification of exiting projects as assigned and provide feedback as needed.
• Orient the project team on major components of the budgeting process.

Preparation and review of the financial report

• Prepare periodic project reports for submission to National Office/ donors, as required.
• Prepare monthly financial Analysis report.
• Prepare periodic financial reports as per the requirement of the Social Welfare Council and provide support during the project evaluation process.
• Periodic review of data to ensure appropriate charging of the costs in the accounting system.

Effectively Operate Grants and Finance module in the accounting system (SAP)

• Update and provide support to ensure project related information in the system is accurate and up to date.
• Generate system reports on a timely manner and review for accuracy.
• Reconcile data in the system with reports submitted to National Office / donor.

Facilitation on statutory, Global Audit and Project Audit

• Support to prepare financial statements for audit.
• Ensure documents required for audits are compiled.
• Coordinate with the field office finance team to ensure documents required for audits is compiled.
• Prepare audit action list for finance and share with relevant team members.

Others:

• Any other tasks as assigned by line manager in accordance to organizational mandate and priority.

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Education qualification and experience

• Master’s Degree in Business Administration, accounting/finance or a related field with 2-3 years of experience OR a Bachelor’s Degree with relevant experience of 3-4 years of experience.
• Demonstrated professional experience in the field of Budgeting & Reporting.
• Experience of using accounting system is required. Knowledge of SAP system is highly desirable.
• INGO work experience preferred.

Knowledge

• Knowledge of financial management issues.
• Knowledge of country specific law, rules and regulations related to Finance.
• Knowledge of International Financial Reporting Standards, Control standards and risk management techniques and the reporting requirements of major international grant donors.
• Strong knowledge of updated best practices and tools in budgetary management.

Skills & Ability

• Budget development and spreadsheet maintenance.
• Financial reporting analysis, initiative and attention to detail.
• The ability to prioritize, work independently, understand and apply policies and procedures.
• Excellent oral and written communication skills, in English and Nepali.
• Strong computer skills – e-mail, windows, word processing, spreadsheet, PowerPoint.
• Interpersonal skill, training and coaching skills.
• Ability to problem solve, handle setbacks.
• Ability to work in a multidisciplinary and multicultural environment.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

PHYSICAL ENVIRONMENT

• This position is based in Country Office, Kathmandu however s/he needs field travel as necessary

LEVEL OF CONTACT WITH CHILDREN

• Mid contact: Occasional interaction with children

Application Deadline: Thursday, 6th July 2023