Front Desk Executive

Front Desk Executive

About

We are seeking a highly motivated and experienced Front Desk Executive to join our dynamic team. A Front Desk Executive is responsible for handling the reception area, greeting visitors, managing calls, and assisting with administrative tasks. This role is crucial in creating a positive first impression for customers and clients.

Job Responsibilities

1. Reception & Guest Handling

• Greet and welcome visitors
• Maintain visitor records
• Guide guests to the appropriate department

2. Phone & Email Communication

• Answer and route phone calls
• Respond to emails and inquiries
• Schedule appointments and meetings
• Handle phone calls, emails, and other inquiries, acting as a point of contact for the executive.

3. Administrative Support

• Maintain office supplies and records
• Assist in data entry and documentation
• Handle courier and mail services
• Prepare reports, presentations, and other documents for meetings and presentations.

4. Coordination & Assistance

• Assist HR and management as needed
• Manage conference room bookings
• Support internal communication.

5. Scheduling and Calendar Management:

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate complex travel arrangements, including flights, accommodations, and transportation.

6. Meeting Management:

• Prepare meeting agendas and materials.
• Facilitate meetings, taking minutes and ensuring follow-up actions are addressed.
• Coordinate meeting logistics, including venue selection, catering, and technology setup.

7. Other Duties:

• Handle expense reports and reimbursements.
• Assist with special projects and tasks as assigned by the executive.
• Maintain a professional and efficient office environment.

Job Requirements

• Good communication skills (English, Nepali, and Hindi,if needed)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
• Customer service and interpersonal skills.
• Organizational and multitasking abilities.
• Ability to multitask and work efficiently under pressure.

Job Details

• Education: Bachelor’s degree in Business Administration, Management, or currently pursuing a Bachelor’s degree.
• Experience: Prior experience in a receptionist, or front desk role is preferred or freshers can also apply.

Openings : 1