Front Office and Admin Assistant

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world. DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

Front Office and Admin Assistant

BASE OF OPERATIONS: Pokhara, Nepal
POSITION REPORTS TO: Operations Officer

USAID Biodiversity (Jal Jangal) will conserve nature, enhance human well-being, and safeguard Nepal’s biodiversity to improve the health of ecosystems, fight environmental crime, and improve the ability of communities to prepare for and adapt to impacts caused by climate change and natural disasters. The activity will achieve measurable conservation targets within the biodiversity-rich, terrestrial, and freshwater ecosystems in and around the Chitwan-Annapurna Landscape, Kailash Sacred Landscape, Terai Arc Landscape, and the proposed Karnali Conservation Landscape while increasing resilience to climate change and contributing to the inclusive and sustainable development of the Nepali people. To accomplish this, USAID Biodiversity (Jal Jangal) will implement activities aligned with three mutually interrelated and reinforcing objectives: improve the health of ecosystems (Objective 1), strengthen environmental crime control and natural resource safeguards (Objective 2), and enhance the climate resilience of natural and human ecosystems (Objective 3).

1. Objectives of the assignment

The Front Office and Admin Assistant will oversee and manage the field office facilities for the USAID Biodiversity (Jal Jangal) project. S/he will also be instrumental in maintaining the office functions

2. Tasks & Responsibilities

• Provide excellent service experience to all visits received in the office.
• Deliver messages promptly to different areas.
• Answer all incoming and internal calls with cordiality and respect.
• Transfer Responsible for receiving all office visitors, answering the phone lines for each DAI program, taking and distributing messages, mail and documents to all staff members when received.
• Responsible for receiving and delivery of project documents and sensitive information keeping a record and logbook per project. Maintain and update filing system to track all incoming and outgoing letters and documents
• Assist project staff members as needed.
• Responsible for preparation of weekly pouch with documents to the regional offices for each project, as well as the reception of pouches received from regional offices and distributing documents to the staff on the appropriate project.
• Responsible for updating emergency contact information of staff members and update all contact list
• Contribute to the receiving all purchased goods and maintain inventory of expandable and non-expandable items as needed.
• Responsible for updating the staff directory.
• Monitor and keep records of guards, drivers and cleaning staff duties.
• Check and update office supplies, first aid kits, kitchen supplies, cleaning supplies as well as their management.
• Track vehicle repair and maintenance as well as update in the logbook
• Track maintenance/servicing of office premises and equipment.
• Assist in photocopy, printing and scanning documents.
• Other duties as assigned.

3. Qualifications

• Highly organized with an ability to multitask
• Excellent writing, speaking, and reading skills in English.
• Bachelor’s degree and 3 years of relevant experience or PCL/+2 and 11 Years of relevant work experience (For excluded group 2 Years’ experience with bachelor’s degree and 10 Years of experience with PCL/+ 2)
• Knowledge of local laws and USAID rules and regulations related to personnel management and compliance, preferred.

Application link https://fs23.formsite.com/OLJTgx/toceypldam/index

Application instructions:

Please select the position for which you are interested in applying for, fill out the required information and upload your CV. Only shortlisted applicants will receive notifications on the next steps.

Interested candidates should submit their application no later than July 21, 2024.

Women and persons from excluded groups are encouraged to apply.

Consistent with DAI’s commitment to attracting and retaining staff from all races, ethnicities, castes and backgrounds, DAI may adjust eligibility requirements to allow for applicants from excluded groups. In these cases, the Scope of Work and vacancy announcement will clearly indicate the minimum requirements according to the Country Compensation Plan as well as the revised minimum requirements for applicants representing an excluded group. DAI promotes workforce diversity and in Nepal, DAI considers excluded groups to be women, Dalits, indigenous ethnic minority groups, Madhesi, Muslim, persons with disabilities, people living in remote areas, and sexual and gender minorities.

Source: Kantipur Dainik, 9 July, 2024