Program Manager, Admin and Finance Associates

Health Nutrition Education and Agriculture Research Development Nepal (HEARD Nepal) is registered in DAO Saptari, Regd. No: 1761/077/78 as a Non-Governmental Organization under the Registration of Institutions Act 2034 BS. It has been affiliated with the Social Welfare Council, Kathmandu with Affiliation No: 52601) PAN No of HEARD Nepal is 615996712). Health Education Agriculture and Research Development (HEARD) Nepal is a non-profit organization registered office in Saptari district of Nepal. Provincial office at, Kathmandu, Bagamati Province & Biratnagar 03, Morang, Koshi Province Nepal. The organization is looking for a following position to keep in a roaster for our anticipated project. The ideal candidate will be an excellent leader and will have experience in managing staff of diverse backgrounds to produce results in a timely manner and of high standard. Generally, the Program Manager (Head of Program) will be responsible for development, organization, co-ordination, and management of various programs and associated projects.

Program Manager (Head Of Program)

Required Nos.: 1

RESPONSIBILITIES:

A. Programs Planning:

• The Program Manager (PM) is responsible for the overall scoping, planning, and delivering programs while working closely with relevant Donors, partners, and concerned stakeholders;
• Lead planning and/or implementation of programs. This includes facilitating the definition of programs missions, goals, tasks, and resource requirements;
• Spearhead the development of Monitoring and Evaluation (M&E) system for programs and projects with standard procedures and process to ensure credible, reliable, timely and cost-effective monitoring data to inform ongoing management decisions, strategic planning;
• Coordinate all Monitoring and Evaluation (M&E) capacity-building activities with project staff, and stakeholders;
• In conjunction with the HEARD team, provide longer-term vision, strategic direction and appropriate planning aligning all projects with the organization’s plan;
• Develop a detailed plan: monthly, quarterly, Semi Annual and Annual in coordination and collaboration with HEARD management.

B. Programs Management:

• The PM will be involved in managing all aspects of programs and projects such as the responsible team, budget, and schedule. This means that the PM will work closely with the Admin and Finance in estimating, scheduling, purchasing, accounting, and operations as they relate to the progress and completion of the program and to the quality of workmanship specified;
• Establish performance measures, collect and analyze performance information, planning and managing evaluations, and use the performance information for decision-making and resource allocation;
• Prepare programs progress reports (Monthly/Quarterly/Semi Annual and Annual) based on a structured M&E plan;
• Provide leadership and establish and maintain harmonious working relations with all those involved in the program;

C. Program development and fundraising:

• In collaboration with the Executive Director (ED), oversee the development of new projects (in line with the strategic aims of the organization.
• Actively liaise with Government, bilateral and multilateral donor agencies to identify funding opportunities.
• Identify the most appropriate programming interventions for meeting the rights of children based on assessment findings.
• Lead on the development of concept notes and proposals for additional programming, and support the development of multi-sector proposals, in the areas of relevancy.
• Lead on situation analysis/needs assessments in the areas of strategic relevance and ensure that all proposals address beneficiary rights.
• Incorporate analysis and lessons learned into new strategies/activities.
• Ensure that programming interventions are designed using rights-based principles and on an understanding of gender relations and that program seek to support the different needs and opportunities of women, men, boys and girls.
• Ensure that programming interventions are designed in cooperation with targeted communities, including children

D. Performance management and capacity building:

• Line-manage members of the Program Management Team (PMT) ensuring they have clear objectives and receive meaningful feedback on their performance regularly.
• Create and maintain a cooperative and positive working environment where staff have clear roles and responsibilities, participate in decision making and are supported in progressing towards their objectives.
• Support staff structure, contribute to staff recruitment processes, and identify capacity building requirements in collaboration with the PMT.
• Lead on capacity building of staff through coaching, mentoring and training, including facilitating the attendance of staff to capacity building opportunities as they arise,

E. Networking, Presentation and Advocacy:

• Build strong relationships with relevant government bodies, donors, I/NGOs and International members.
• Represent HEARD Nepal at all levels (excluding media) and advocate HEARD’s position and learnings to influence policy and practice of government, donors, I/NGOs and other civil society organizations.

F. Budget and Operational Management:

• Ensure that all organizational policies are being followed by the program staff. This is inclusive of the Vehicle Use Policy, Per Diem Policy, Child Protection Policy, Financial Procedures Policy and Employee Terms and Conditions.
• Ensure that project budget variance reports are being tracked regularly including proper management of project over and underspends.

The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience. The selection process will under go based on donor funding.

SKILLS AND BEHAVIOURS OUR VALUES IN PRACTICE:

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling HEARD Nepal values
• Holds the team and partners accountable to deliver on their responsibilities
• Giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters – values diversity, sees it as a source of competitive strength & Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willingness to take disciplined risks. Integrity: honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS:

• Master’s degree in Public Health, International Relations, International Development, Political Science, Business Administration (MBA) or related fields in Social Sciences;
• At least five (5) years’ experience (Masters)/ 8 years’ experience (Bachelors) in INGO/NGO, international development in complex environments, preferably in leading positions.
• Demonstrated ability in data analysis, project design & MEAL.
• Experience developing results frameworks, logical frame works, or similar tools for project design is required.
• Experience developing and/or using performance management plans or similar tools is required.
• Demonstrated knowledge of and experience in monitoring and evaluating program, including indicator development, study design, and data analysis, in multiple sectors.
• Experience in managing grants or contracts is also highly desired.
• Knowledge in the HEARD Nepal focus areas of Health, Education, Livelihood, Food security, WASH and Research and Development sector.
• Excellent writing/editing skills, budget development skills and presentation/communication skills;
• Excellent report and proposal writing skills in English language and experience in interpreting data and writing reports to a rigorous technical standard;
• Excellent written and communication skills in English and Nepali both languages.

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Admin and Finance Associate

Required Nos.: 1

Qualification and competences:

• University degree in Business, Financial management (MBA/MBS) with 1 year of related work experiences or BBA/BBS with 3 Years of Experience in related field.
• Progressive responsibility in supporting Accounting, Finance, Administration and Grant Management functions.
• Full or part time professional qualifications in finance and accounting, for considered advantageous. Knowledge and experience to operate accounting software (especially FAMAS, TRUEBOOK Finance system).
• Knowledge of award, contract regulations, supply chain management and reporting requirements and /or other major donors advantageous.
• Experience in working in an international context, considered an advantage; Excellent knowledge of Microsoft Office package (including MS Work, Excel, and PowerPoint) and Internet is required; Fluency in written, oral English and Nepali is required; Any other widely spoken language in a priority region would be an asset.

Selection Criteria:

Candidates will be assessed based on their qualifications, experience, and dedication to the project’s mission.

Join Us in Making a Difference:

This project represents an incredible opportunity to make a positive impact on our community’s health and well-being. If you are passionate about working in development sector, we encourage you to apply and be part of this meaningful initiative.

Interested candidates are invited to submit their applications for consideration. Please include your updated resume, relevant certifications, and a cover letter outlining your experience and commitment to this important project to submit the following email address: c by 21, June, 2024.

Only short-listed candidates will be called for the further screening process.
HEARD Nepal reserves the right to accept or reject applications during the screening process. Telephone enquiries will not be entertained.

We encourage candidates of diverse background and differently abled, to apply Women, people representing marginalized groups in Nepal, Local, people with disabilities, and LGBTIQ++ people are strongly encouraged to apply.

We offer fully flexible work norms to staff in good standing. This means our staff and teams work from anywhere, at any time, in the manner required to maximize efficiency and effectiveness while reducing stress. Staff and line managers are fully empowered and accountable for results; hard work alone is insufficient.

“HEARD Nepal Is a Child Safe Organization with zero tolerance on Child abuse and screens applicants for suitability to work with children.”