HR Officer

Position: HR Officer

Job Description

1. Recruitment Support

• Post job advertisements and update job boards on a timely basis.
• Process recruitment requisition approvals and maintain proper records.
• Track recruitment requisition statuses and ensure timely follow-up.
• Screen applications and prepare initial shortlists for review.
• Coordinate interview schedules, communicate with candidates, and manage related logistics.
• Maintain recruitment trackers, candidate pipelines, and related databases.

2. Training & Development Coordination

• Assist in collecting and consolidating Training Needs Analysis (TNA) data from various departments.
• Align training activities with company training policies and guidelines.
• Coordinate with trainers (internal/external) for session scheduling, venue/virtual arrangements, and materials preparation.
• Track individual training participation and maintain training records.
• Process individual training requests and manage related reimbursements.
• Compile feedback forms and assist in post-training evaluation reports.

3. Onboarding Support

• Assist in pre-joining documentation, background checks, and orientation logistics.
• Support induction programs, ensuring completion of onboarding checklists and initial engagement activities.

4. HR Coordination & Documentation

• Maintain HR records, trackers, and personnel files with accuracy and confidentiality.
• Prepare basic reports, presentations, and updates as instructed by the Head of TA & Development.

5. Project & Event Support

• Assist in organizing employee engagement programs, recognition events, and HR campaigns.
• Support coordination for SOP-related work, goal-setting exercises, or other cross-functional HR projects.

6. Any Other Tasks Assigned

• Carry out any additional duties or responsibilities assigned by the Head of Talent Acquisition & Development in the context of HR operations, projects, or strategic initiatives.

Qualifications & Skills

Educational Qualifications:

• Bachelor’s degree/ Master’s running in Human Resources Management, Business Administration, or a related discipline.
• Additional certification or coursework in HR, Talent Acquisition, or Learning & Development will be an advantage.

Experience:

• At least 2–3 years of experience in HR operations, recruitment, coordination, or related functions (internship experience acceptable).
• Exposure to recruitment processes, onboarding, and/or training coordination preferred.

Technical Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic HRIS/ATS systems.
• Ability to maintain accurate records, trackers, and reports.
• Knowledge of process improvement tools and techniques (e.g., workflow optimization, SOP streamlining).
• Ability to identify opportunities for automation in HR processes and work with relevant teams to implement solutions.
• Competence in using data tracking tools, dashboards, and reporting systems to monitor HR metrics.
• Ability to maintain accurate records, trackers, and reports with attention to detail.

Core Competencies:

• Strong communication skills (verbal and written) with the ability to interact effectively at all levels.
• Excellent coordination and organizational abilities to manage multiple tasks and deadlines.
• Detail-oriented with a focus on accuracy and confidentiality in handling sensitive information.
• Proactive, adaptable, and able to work in a fast-paced environment.
• Team-oriented mindset with the ability to collaborate across functions.
• Willingness to learn and take on new responsibilities as assigned.