Humanitarian Coordination Officer

Humanitarian Coordination Officer

Job Opening ID: 240089
Job Network : Political, Peace and Humanitarian
Job Family : Humanitarian Affairs
Category and Level : Professional and Higher Categories, P-4
Duty Station : KATHMANDU
Department/Office : Resident Coordinator System
Date Posted : Jul 30, 2024

Org. Setting and Reporting

The UN Secretary-General launched on 1 January 2019 a bold and new global reform which repositioned the UN Development System to deliver more effectively and efficiently with the achievement of the 2030 Agenda and the Sustainable Development Goals. As part of this reform, UN Resident Coordinator Offices (UN RCO), under the leadership of an empowered and independent UN Resident Coordinator – the highest-ranking official of the UN Development System and Representative of the UN Secretary-General at country level – support countries in the achievement of their development priorities and the attainment of the SDGs. The position is located in the United Nations Resident Coordinator’s Office (RCO) in Nepal and reports to the Head of the Resident Coordinator’s Office.

Responsibilities

Within delegated authority, the Humanitarian Coordination Officer will be responsible for the following duties. Summary of Functions: • Fortnightly, monthly, quarterly report summarizing the main activities and deliverables accomplished as described under the scope of work and responsibilities epigraph of this ToRs. • In coordination with PUNOs, MPTFO and relevant partners, Joint Programme’s monthly, annual and final narrative reports as well as relevant financial updates. • In coordination with PUNOs, MPTFO and relevant partners, Nepal Sustainable Development Framework MPTF 2024 narrative annual report. Description of Functions: 1. Management and coordination of the Nepal Sustainable Development Framework MPTF, among others: • Advise the UN RC and Fund’s Steering Committee on strategic priorities, programmatic and financial allocations. • Support and advice the RC and the Steering Committee in the organization and preparation of meetings and outreach activities with potential donors of the Fund. • Provide technical and operational support to the Steering Committee and organize its meetings. • If required, organize calls for proposals and appraisal processes • Develop the Fund’s Operational Manual. • Monitoring of the operational risks, further develop the fund’s risk matrix and, if needed, a risk mitigation strategy to ensure the Fund performance. • Lead the preparation and consolidation of annual and final narrative reports. provided by the Participating UN Organizations and share, when required, with the Steering Committee for review as well as with Administrative Agent (MPTFO) for preparation of consolidated narrative and financial reports. • Facilitate collaboration and communication between Participating UN Organizations to ensure Fund’s programmes are implemented effectively. • Liaise with the Administrative Agent (MPTFO) on Fund administration issues, including submitting the funds transfer requests and issues related to project/Fund extensions and project/Fund closure. • Support the conceptualization and implementation of communication and visibility activities of the Fund. 2. Implementation of the UN Joint Programme in support of the Joint Recovery Action Plan (JRAP) for the Western Nepal Earthquake, among others: • Provide support for the quality assurance and oversight of the Joint Programme. • Technical and operational support to the JP Steering Committee and organize its meetings • Lead the preparation and consolidation of monthly, annual and final narrative reports provided by the Participating UN Organizations as well as relevant financial updates. • Organize and provide technical and operational support for fortnightly and monthly meetings between the RCO, FCDO and relevant PUNOs and partners. • Provide technical and operational support to UN/FCDO joint monitoring visits • Facilitate technical meetings, collaboration and communication between Participating UN Organizations to ensure that the JP is implemented effectively. • Support the conceptualization and implementation of communication and visibility activities of the JP. • Support in the organization of federal and provincial workshops related to the JRAP implementation in coordination with UN agencies, RCO and FCDO. • In collaboration with communication colleagues ensure communication and branding activities of JRAP are in line with the proposal and communication/branding plan. • Develop knowledge management products, such as reports, fact sheets and data management as appropriate and required. • Draft TOR for final evaluation of the project and monitor the completion of the evaluation in line with targets. • In coordination with PUNOs prepare case stories, success stories, social media content to be shared with FCDO and other as relevant. • Coordinate with PUNOs to ensure that Monitoring and Evaluation (M&E) components mentioned in the joint programme are implemented as planned. 3. Provide strategic guidance, oversee and reporting on Prevention of sexual exploitation and abuse (PSEA), and Accountability to Affected Populations (AAP) among others: • Collaborate with the UNRCO- PSEA Coordinator to develop, implement and track a comprehensive PSEA strategy for the Fund and the Joint Programme. • Organize Regularly review and analysis PSEA progress report. • Work closely with UNRCO- AAP focal person to ensure all the AAP components of JRAP are on track with timely delivery of expected outcome. 4. Perform any other related task assigned by the RC and/or the Head of the RCO:

Competencies

PROFESSIONALISM: Ability to apply sustainable development theories, concepts and approaches. Ability to conduct independent research and analysis on sustainable development topics, determine suitability, validity and accuracy of data provided by different sources. Shows skill in developing sources for data collection. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remain calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary; uses time efficiently. TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitation of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology. COMMUNICATION: Speaks and writes clearly and effectively. listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

Advanced university degree (master’s degree or equivalent) in humanitarian studies, international law, international development, social development, or related field. A first level university degree in combination with relevant experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressive experience in the areas of international development, humanitarian coordination, including gender issues and conflict sensitivity or related area is required. Experience of UN system operations or comparable organization, joint programmes and MPTFs is desirable. Experience in the preparation and revision of reports, SoPs and analyses is desirable. Knowledge of UN in Nepal’s mission is desirable.

Special Notice

Appointment against this post is temporarily available for six (6) months and may be subject to extension, subject to legislative body funding availability. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. Individual contractors and consultants (Non-Staff Personnel) who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link. NOTE: While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.