Junior Administrative Officer

Junior Administrative Officer

Junior Administrative Officer will oversee day-to-day operations across various departments in multiple companies, ensuring seamless coordination and alignment between teams, and providing administrative support as needed.

Job Overview

Seats: 1
Job Level: Entry Level
Job Type: Full Time
Category: Administration
Application Due: 2025-02-01

Company Overview

Name: F1Soft International Pvt. Ltd.
Location: F1Soft Tower, Pulchowk, Lalitpur
Website: https://www.f1soft.com/

Qualification and Experience

Bachelor’s degree, preferably in management stream.
2 to 3 years of prior work experience with assets and inventory management, admin operation and general procurement

Job Description

• Oversee day-to-day operations across various departments in multiple companies, ensuring seamless coordination and alignment between teams, and providing administrative support as needed.
• Handle and resolve any operations issues and discrepancy that may arise.
• Monitor & supervise overall housekeeping regularly and resolve any issues immediately.
• Manage events, workshops, conference etc. along with providing logistic support.
• Maintain and update office documents and filing systems, both physical and electronic.
• Develop and implement a preventive maintenance schedule for office infrastructure, equipment, and facilities.
• Oversee repairs, replacements, or disposal of damaged or obsolete assets.
• Monitor and ensure the proper functioning of electrical, plumbing, HVAC, elevator, genset and other essential systems.
• Coordinate with technicians, electricians, and other service providers for regular and ad-hoc repairs.
• Identify, evaluate, and maintain relationships with vendors and service providers for maintenance needs.
• Identify the types and quantities of items required for daily operations.
• Categorize the mast moving and slow-moving inventory in order to maintain minimum order level and re-order accordingly to prevent stock out.
• Conduct physical stock checks periodically to verify the accuracy.
• Monitor usage trends to forecast future needs accurately.
• Responsible for general procurement that includes analyzing the requirements, exploring potential vendors/suppliers, collecting quotation, negotiation, comparison and processing for approval.
• Provide support for BTL activities but not limited to identifying the requirements, exploration of agency/vendors, collecting quotation, negotiation, comparison, coordination with Brand & Marketing Team and processing for approval.
• Conduct market research to identify cost-effective procurement options.
• Negotiate with suppliers to ensure favorable terms, including price, quality, delivery, and payment terms.
• Cost comparison among different vendors in terms of price, quality, delivery, and payment terms, warranty and after sales service.
• Prepare and draft memorandum for approval of the procurement.
• Ensure that all purchases comply with company policies and relevant regulations.
• Prepare and process purchase orders, ensuring they align with the budget and approval processes.
• Monitor and track the delivery of goods and services, ensuring timely and accurate delivery.
• Maintain accurate records of all procurement transactions, including contracts, invoices, and delivery receipts.
• Other task as assigned by the Supervisor.

Required Skills

• Vendor management
• Negotiation
• Hand on experience working in Ms Excel
• Team player
• Multitasking
• Familiar wit ERP software

Benefits of Working at F1Soft International Pvt. Ltd.

• Stellar opportunity to work with the rising company
• The amazing and passionate young team, beautiful office space
• Trust of the biggest FinTech company.
• One-of-a-kind company culture and growth opportunities to accelerate your career progression.

How to apply?

We are always keen to meet energetic and talented professionals who would like to join our team. Click on the button below and submit your application to apply for the post.