Monitoring, Communication and Documentation Coordinator

Monitoring, Communication and Documentation Coordinator

The Opportunity

Save the Children believes every child deserves a future. In Bhutan and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies.

The primary responsibility of the post holder is to lead the MEAL component in the SCK funded integrated project by Field Office-Bardibas. S/he will be responsible to ensure global MEAL framework including Knowledge Management system and research within the project. program. Similarly, the position holder will provide technical support to conduct baseline, midterm and final evaluation and periodical indicator survey of the projects with close coordination of Project Manager and Sr. MEAL Coordinator. The position holder will also be responsible to manage information/data and update regularly. The position holder will be responsible to ensure country as well as SCK reporting requirements. Similarly, the position holder will be responsible to develop PNGO staff capacity on MEAL functions. This role will also implement communication and media plan for the project.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Responsibilities:

Program Design:

• Take lead in conducting situation analysis, as per requirements of project.
• Review project log-frame/result frameworks and provide technical inputs
• Support to develop and implement MEAL plan of project.
• Prepare Terms of Reference (ToR) for baseline, mid-term, final evaluation, and operational research of project in close coordination with project manager and MEAL
• Support to design study including sampling frame, methodology and data collection tools.
• Ensure and support to conduct annual indicator surveys of the projects periodically.

Monitoring and Reporting:

• Support project team in developing/ updating quality benchmarks.
• Conduct periodic program monitoring visits against quality benchmarks and provide feedback to the program team.
• Follow up with project team for implementing agreed actions plan developed after monitoring.
• Provide technical support and guidance to program team in planning, monitoring, and reporting.
• Involve with project staff to collect case studies/success stories of different projects.
• Provide technical guidance in conducting annual indicator surveys (including sampling, data analysis and reporting)
• Develop/review monitoring checklist and tool of project activities.
• Support to project team for quality reporting, documentation, and case story collection.

Data/Information Management:

• Review and provide inputs on developing OPMIS for project.
• Develop and maintain sectoral database on beneficiary coverage (total reach) and share with team on a regular basis (Monthly, quarterly, annually)
• Review and do preliminary analysis of the data reported by districts and provide timely feedback to the project team as required.

Accountability:

• Provide inputs in strengthening accountability mechanism in project.
• Support to establish FRM system at district and PNGOs office.
• Provide regular support to project team in the areas of accountability, e.g. information sharing and feedback/ complaint mechanism.
• Review monthly accountability report and coordinate with projects team to ensure feedback/complains are responding on timely manner.

Evaluation and Learning:

• Coordinate to prepare Terms of Reference (ToR) for conducting mid-term and final evaluation of project.
• Coordinate project evaluation and ensure evaluation reports are produced as per agreed standards (SCI quality criteria)
• Create learning sharing platform at project.
• Identify learning agendas with coordination of project manager.
• Conduct action research in field based on learning agenda and research plan under project.

Communication

• Implement project communication and media plan in coordination with field and centre teams.
• Ensure, collect, categorize, and coordinate with the project team for all documentation and reporting related requests (case studies, stories, or any of donor/organization requirements) and respond to them in consultation with central and field teams.
• Undertake field visit to the relevant project areas to document program and impacts.
• Lead on gather, edit and coordinate communication collaterals like images, audio, video and texts including publication.
• Assist in member media visit, arrange logistics for field visits, support in translation to donors or other visitors.

Representation

• In coordination with the Line Manager represent Save the Children at national and international levels and at humanitarian community when and if required.
• Represent Documentation, Communication, and Monitoring and other cross-cutting area elated platforms, forums and networks at district, provincial, national, and international levels.
• Participate and provide inputs in strategic planning related platforms of Documentation, Communication, and Monitoring related components.
• Represent SC in the networks and technical working groups called or organized by local governments and civil society actors in the issues of children and adolescent’s rights and their protection.

Occasional Duties

Work as focal person of Save the Children’s dual mandate of development programs as well as perform as a leader in emergency preparedness and response in the areas of Documentation, Communication, and Monitoring. Work closely with project team and technical manager for program integration and quality implementation.

Qualifications and experience :

• Master’s or equivalent in Sociology/Anthropology, and other developmental studies with 3 years of total work experiences in relevant work areas i.e. Monitoring & Evaluation, Documentation, and communication or 5years of experience with bachelor degree
• Management and supervision
• Program design, planning and execution.
• Computer skills and English proficiency
• Coordination, representation, and negotiation
• Advocacy and lobby skills
• Training, coaching, and mentoring
• Reporting and analytical skills
• Resource mobilization and facilitation
• Financial management and data verification.
• Leading and guiding
• Strategic thinking and vision
• Problem solving skills.

Required No.(s): 1 (Nepalese Citizen Only)
Contract length: Fixed Term
Location: Bardibas Field Office, Nepal

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Save the Children does not charge a fee at any stage of the recruitment process.

Job Info

Job Identification: 7979
Job Category: Monitoring, Evaluation, Accountability and Learning
Apply Before: 06/25/2024, 11:59 PM
Locations: AO – BFO (Bardibas)