National Procurement Specialist

National Procurement Specialist

Organizational Unit: FANEP – FAO Representation in Nepal
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Nepal-Kathmandu
Duration: 12 months (possible to further extension)
Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting

The project “Building a Resilient Churia Region in Nepal” (BRCRN) was approved by the 24th meeting of the Board of the Green Climate Fund (GCF) in November 2019, and is Nepal’s first full-size GCF project. FAO, as the nominated Accredited Entity (AE) for the project, is responsible to the GCF for implementation of the project and is also co-Executing Entity (EE) with the Ministry of Forests and Environment (MoFE) of the Government of Nepal (GoN). The BRCRN project is being implemented in 26 critical river systems in the southeast region of Nepal, covering parts of Koshi, Madhesh and Bagmati Provinces, linking the Churia hills and upper Terai, and aims to promote widespread adoption of climate-resilient land use practices, confront the challenges of deforestation and forest degradation, better maintain the forest ecosystem in the Churia hills, and build resilience to climate-induced hazards.

BRCRN carry out procurement activities through PMU, PPMUs and FAO TA. Procurement of goods, work and services will be undertaken as per annual workplan and budget adhering to the principles of transparency, sound financial management, equal treatment, non-discrimination and avoidance of conflict of interest. A procurement specialist is provisioned in the project to support FAO TA, PMU and PPMUs on procurement and financial matters.

Reporting Lines

Under the overall supervision of FAO Representative in Nepal and in close consultation with the Assistant FAOR (Programme and Administration) and the direct supervision of the FAO TA Project Manager and in close cooperation with National Project Director (NPD) under MoFE, National Consultant: Procurement Specialist will undertake the following tasks:

Technical Focus

• General support including financial management.
• Procurement Support

Tasks and responsibilities

Financial Management and Reporting

• Assist the FAO TA Project Manager to draw up an annual work plan and budget (AWPB) that meets the requirements of GCF-FAO BRCRN project agreement and PIM.
•  Assist in preparing the shadow budgeting of the approved budget.
• Orient and provide technical support to PMU and PPMUs on financial procedures, budget and expenditure monitoring and budget revision/re-allocation as needed.
• Monitor budget and expenditure of FAO direct payment; prepare documents and advise for budget revision/reallocation as needed.
• Prepare financial status report in Monthly/Quarterly/Six monthly and annual basis.
• Prepare documents for fund replenishment request and provide support to PMU for fund request as per Operational Partner Agreement
• Download the transaction listing from FAO FPMIS system and reconcile the expenditure with each project components, output, and activities.
• Prepare financial report as per GCF format for quarterly, bi-annual and Annual Progress Reporting.
• Undertake the assignment as directed by the FAO TA Project Manager

Procurement Support

• Prepare Bi-annual and Annual procurement Plan (PP) for TA component in line with the FAA agreement and aligned with FAO policies and processes to meet the needs of the project.
• Support in preparation of procurement plan of PMU/PPMUs aligning with the project agreement and PIM in coordination with PMU planning and monitoring officer, Account officer, procurement officer and NPD.
• Assist PMU and PPMUs in preparing standard and subsequent bidding documents and undertaking the procurement process for major procurement packages and those with higher risks.
• Ensure establishment and implementation of proper monitoring system and control of procurement processes including organization of EoI/RFQ, Tender/ITB or RFP, receipt and evaluation of quotations, bids or proposals and negotiation of certain conditions of contracts in full compliance with GCF Financing Agreement and GON acts, rules and regulations as applicable and adequacy of management of procurement contracts.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree in business administration, financial management and procurement or any other relevant fields
• At least 10 years of work experience in public financial management and procurement, those of some in donor funded projects under the Government of Nepal
• Minimum 3 years of experience in providing training to national staffs in financial management and procurement/contract management activities
• Working knowledge of English and Nepali
• National of Nepal

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Experience in public financial management and procurement, those of some in donor funded projects under the Government of Nepal.
• Experience of developing PIM, Financial Management Manual, Procurement Management Manual is highly desired.
• Experience in providing training to national staffs in financial management and procurement/contract management activities.
• Experience working within the UN system/International Financing Institution in similar functional role in an international environment will be an advantage.
• Experiences in project design, project appraisal, project supervision, mid-term review in forestry projects in Nepal will be assets.
• Strong inter-personal skills and excellent oral communication skills.

Selection Criteria

• Extent of relevant technical experience in the related areas
• Ability to manage and work with a multidisciplinary and multicultural team
• Experience with similar internationally funded development projects will be an added advantage

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

Closure Date: 05/Jun/2024, 3:44:00 AM