Office Assistant

Applications are invited from the Nepalese nationals for the following positions:

Office Assistant

Category: General Service Staff (GSS III)
Location: SAARC Secretariat, Kathmandu, Nepal
Job Type: Three years on a contract basis (Extendable, subject to satisfactory performance)
Age: Below 40 years.

Job Overview:

We are seeking a skilled Office Assistant (OA) with English communication skills to join our team. The OA
will ensure the smooth operation of the office management. This position involves a variety of
administrative and clerical tasks that support daily office functions.

Key Responsibilities:

• Assist in day-to-day administrative tasks, including filing, data entry, and document preparation.
•  Manage and organize office supplies, ensuring that inventory is maintained and requests are
  fulfilled promptly.
•  Maintenance of Stock Registers (Inventory Registers).
•  Assist in physical verification of the items and disposal/writing off of unserviceable items.
•  Initiate office notes for internal approval and assist in drafting other documents as needed.
•  Assist in scheduling meetings and office events, ensuring all logistics are arranged.
• Maintain accurate and organized records, including both electronic and paper files.
• Supervise and ensure a clean and organized office environment.
• Attend protocol duties (receiving and seeing off at the airport.

Skills and Qualifications:

• Completion of Grade 12 or Intermediate level.
• Proficient in MS Office Suite (Word, Excel)
•  Strong communication and organizational skills
•  Previous experience of at least 7 years in an administrative role is preferred.
• Strong attention to detail and problem-solving abilities.
• Ability to work well in a team.
• Ability to multitask and prioritize effectively.

Benefits:

1. Salary and Allowances:

(i) Salary + House rent + conveyance allowance US$ 481.20 per month
Annual increment is also applied.

2. Staff Contributory Provident Fund

The categories II-VII of the General Services Staff shall be entitled for Contributory Provident Fund at
‘Sanchaya Kosh’ (Employees Provident Fund).

3. Other benefits

As applicable for this grade.
(Only shortlisted candidates will be called for the practical/written test & interview)

Working Conditions:

• This position typically operates in an office environment.
• May require flexibility in working hours to meet deadlines.

Application Process:

Interested candidates are requested to submit a resume with one recent passport-size photograph, cover letter and relevant testimonials to admin@saarc-sec.org on or before 27 October 2024. The applications may be addressed to the Director (Administration), SAARC Secretariat.