Website CREASION
Office Secretary
Salary Range: 25,000-30,0000
About the organization
Center for Research and Sustainable Development Nepal (CREASION) is a not-for-profit organization that was established in 2005. Since it was founded, CREASION has been a leader in environmental protection in Nepal through recycling, research, emergency response, grassroots and circular economy related interventions. CREASION also houses innovative, impact-based projects as well as a learning center for youth. CREASION’s work is majorly centered around four thematic areas; Environment and Sustainability, Disaster Risk Reduction, Education and Advocacy, and Youth and Volunteerism.
Purpose of the Role
The office secretary will be responsible for performing secretarial work and provide the Founder & President with day-to-day administrative support. Their duties include answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements. They may also be required to organize events. She/He will act as the first point of contact for the Founder & President.
RESPONSIBILITIES AND DELIVERABLES
- Reporting to Founder & President and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of the Founder & President.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention
- Reminding the Founder & President of important tasks and deadlines
- Conducting research on behalf of the Founder & President
- Liaising with staff, suppliers and clients
- Help with daily time management
- Run errands as requested
QUALIFICATIONS AND SKILLS:
- Preferably bachelor’s degree in business administration, business management, business studies, social science or any other relevant field; additional qualifications will be a plus Prior experience in a personal assistant, executive secretary, or office manager role
- Proficient in Nepali and English (oral and written)
- Good organizational and multi-tasking abilities
- Problem-solving skills
- 1-2 years of experience in a similar role
- Exceptional ability to create a welcoming environment.
- Experience in answering and screening calls and scheduling appointments.
- Ability to observe office etiquette and maintain a professional appearance.
- Experience working with spreadsheets, and emails, including Microsoft Word, Excel, and Outlook
- Working knowledge of printers, copiers, and scanners.
- Excellent interpersonal and communication skills.
- Ability to follow established processes
- Experience in creating and maintaining office management systems and procedures
- Ability to multitask and prioritize workloads
- High level of attention to detail
Submit an updated CV and Cover Letter to jobs@creasion.org before 16th February 2024.
Call +977-9802343995; 01-4540085 for other required information.