Procurement and Compliance Officer

Procurement and Compliance Officer

Funding Agency: South Asia Co-operative Environment Programme (Fund Manager) on the behalf of World Bank

About the organization  

Center for Research and Sustainable Development Nepal (CREASION) is a not-for-profit organization that was established in 2005. Since it was founded, CREASION has been a leader in environmental protection in Nepal through recycling, research, emergency response, grassroots and circular economy related interventions. CREASION also houses innovative, impact-based projects as well as a learning center for youth. CREASION’s work is majorly centered around four thematic areas; Environment and Sustainability, Disaster Risk Reduction, and Youth and Volunteerism.

About the Project  

Project CAP (Collaborative Approach for Preventing Plastic Leakages in Rivers of Nepal) aims to divert plastic waste into product value chain from landfills and rivers by strengthening plastic waste collection mechanism and strengthening recycling efforts through the introduction of technological innovations. The project will develop a collaborative model to engage all the major stakeholders in establishing a strong plastic waste value chain. Project CAP is one of the projects by the PLEASE (Plastic Free Rivers and Seas of South Asia) in Nepal, which is implemented by the South Asia Co-operative Environment Program (SACEP), supported by UNOPS and the World Bank.

Purpose of the Role

The Procurement and Compliance Officer will play a pivotal role in overseeing procurement activities and ensuring compliance within the organization. This individual will closely collaborate with the project team to facilitate recruitment and contracting processes, manage logistics for workshops and training, and maintain meticulous documentation of financial transactions throughout the project duration.

Procurement Management

• Lead the procurement of machinery, equipment and service as required by the project, along with database entry, procurement tracking, and reporting.
• Maintain integrity of procurement system and files in compliance with CREASION’s practices and policies and Project CAP rules and regulations.
• Maintain procurement activity tracker and provide regular updates on status to the Operation Manager and relevant technical staff.
• Review procurement documents to ensure all back up documents are included in compliance with the project Standard Operating Procedure, and revise/correct as required.
• Report accurate financial data to Operation Manager on planned procurement activities.
• Assist with the preparation of source selection memos to provide clear justification for selection of vendor/local subcontractor.
• Help other project staff become more familiar with, and understand, policies and procedures related to procurement.
• Carry out other duties and responsibilities as directed by the Team Leader or relevant team members.

Compliance management

• Support Team Leader to analyze expense trend, financial projection and outcomes of Audits.
• Prepare internal control policies and guidelines and assure their relevance and effectiveness.
• Prepare necessary documents, form and formats for procurement and office operation.
• Formulate a compliance checklist for the project to be used for the purpose of ensuring that all information required is provided accordingly.
• Review and provide legal advice on MOUs, Contracts, and tender documents along with legal vetting of the same.
• Review of financial statements, reports and management practices Perform follow-up on recommendations to improve the internal control environment.
• Oversee and review legal issues and provide recommendations.
• Develop and update procedures on Compliances/Internal Audit.
• Review all contracts or any other documentation to which the organization has committed itself and assess legal and compliance implications that need to be brought to the management’s attention.

Qualifications

• Bachelors or Masters Degree in Business Administration, Management or other relevant field
• Demonstrated Expertise in MS Office, Excel, with the ability to create complex spreadsheets, dashboards and reports
• Excellent organizational, planning and project management skills
• Excellent communication skills, and capability of working with diverse teams
• Strong analytical and problem-solving abilities

Submit your updated CV & Cover Letter to apply@creasion.org  before  10th August ,2024. Please mention the Procurement and Compliance Officer in the subject line during the submission.