Programme Management Support Associate

Programme Management Support Associate

Job categories: Programme Management
Vacancy code: VA/2024/B5516/28771
Department/office: AR, SAMCO, Nepal
Duty station: Kathmandu, Nepal
Contract type: Local ICA Support
Contract level: LICA-6
Duration Open-ended subject to organizational requirements, availability of funds and/or satisfactory performance
Application period: 06-Sep-2024 to 21-Sep-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Background Information

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement, and infrastructure services to a wide range of governments, donors, and United Nations organizations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical, and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

UNOPS Nepal Context:

Since 2015, UNOPS has engaged closely with the Government of Nepal and several development partners in development efforts of the Government of Nepal including the modernization of the Nepal Police, the post-earthquake assessment of damaged buildings, and the enrollment of beneficiaries into housing grant schemes. UNOPS has helped to improve policing services. It has supported homeowners engaged in the reconstruction process, retrofitting damaged houses, and reconstruction of disability-friendly schools. It has also delivered essential equipment to support COVID-19 response efforts.

The functional objective of UNOPS Nepal is to deliver its projects efficiently and effectively in alignment with government priorities following UNOPS rules and regulations. This is to drive forward the outcomes sought by the clients and funding partners and contribute to the achievement of Sustainable Development Goals (SDGs) while ensuring gender, diversity, and inclusion are mainstreamed in all its work for the people of Nepal.

Project Information:

FCDO’s Security and Justice Programme (SJP) is a five-year programme (2023-27) with an anticipated budget of up to GBP 35 million. The programme will continue the recently completed Integrated Programme for Strengthening Security and Justice (IPSSJ)’s dual focus on tackling criminal violence, in particular gender-based violence (GBV), and supporting respective Government entities, including Nepal Police, to strengthen their services.

Building on the ongoing Launch of the SJP (Inception Phase), the multi-year SJP will support more representative, accountable, and responsive policing and also help tackle gender-based violence in Nepal. The programme will contribute to the following result areas:

1. Security and justice providers have improved their capacity to serve the public and manage relationships with communities, leading to increased public safety with increased trust from people in the state.

2. Security and justice institutions at the Provincial and Palika levels have effective, accountable, inclusive, and sustainable systems in line with the federal constitutional mandates to improve their skills and better manage their resources to meet people’s security and justice needs.

3. Decreased prevalence of GBV led by increased access to services for those who seek them.

The 2015 constitution of Nepal, envisages the devolution of policing in Nepal into 7 provincial Police Services and a Federal Police Organization (Nepal Police) in the federal sphere. How they combine to provide policing services in Nepal remains a work in progress. It will be highly complex in terms of changes in legislation, policy, administration, and organizational culture, even while standards of coordination and delivery must be maintained across the whole country. The changes will require new ways of working under SJP and create new needs to which UNOPS will seek maximum impact in its project period in at least three target provinces.

Functional Responsibilities

Under the overall supervision of the Workstream Leads (Organizations Development Specialist and Investigation Specialist), the Programme Management Support Associate will assist design, implementation, monitoring, and evaluation of the Projects’ activities. He or she will also provide assistance to the Project related to the establishment and maintenance of the archive, registers, monitoring, and tracking tools as well as in the compilation of plans, reports, presentations, and Project documents.

The Project Programme Management Support Associate will undertake the following activities/responsibilities:

Summary of key functions:

• Support and coordination of Stakeholder Engagement
• Support to Programme Implementation Monitoring and Reporting
• Knowledge Management and Knowledge Sharing

1. Support and coordination of Stakeholder Engagement

• Document and map, and regularly provide updates on the project.
• Ensure liaison and communication with partners and key stakeholders in the relevant duty station and geographic area.
• Interact with partners to exchange information on operational implementation related to the programme.
• Coordinate routine activities and operational aspects and report problems and issues to the supervisor.
• Arrange and support the facilitation of meetings, training, and workshops with different stakeholders.
• Arrange and facilitate field visits.
• Support in the delivery of events

2. Support to Programme Implementation Monitoring and Reporting

• Assists in generating written content for various reporting, administrative, and communication materials including but not limited to the preparation of materials, presentations, and reports related to the organization of meetings and workshops, administrative correspondence, and relevant inputs to donor reports and briefings.
• Assists in the compilation of the Project’s reports, plans, logs, and other documentation and sharing of the Project’s lessons learned and best practices.
• Supports the coordination of data collection from the Project team members and external partners and continuously updates data needed for monitoring, evaluation and communications.
• Assist and participate in field visits to the project sites, including the related logistics and administrative matters as necessary.

3. Knowledge Management and Knowledge Sharing

• Shares knowledge and experience.
• Actively works towards continuing personal learning, acts on learning plan, and applies newly acquired skills.
• Support the organization of training and learning initiatives for personnel on relevant topics.
• Provide inputs to the supervisor for outreach and knowledge-sharing activities, by synthesizing lessons learnt and dissemination of best practices in project management.
• Share feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
• Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.Education/Experience/Language requirements

Education

• Completion of secondary school is required.
• A First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required.
• Administrative certification would be considered an asset.

Work Experience

• A minimum of six years of relevant experience in general administrative, logistics, or operations support services in national or international public or corporate organizations is required
• Experience with monitoring and organizational tools is desirable
• Previous experience in Nepal Police will be an asset.
• Prior experience of working in challenging operating environments and hard-to-reach areas would be a significant asset.
• Proficiency in computers and office software packages (MS Office) and experience in handling web-based management systems is desirable
• Experience in Nepali typing is highly desirable.

Language:

• Fluency in writing and speaking Nepali and English is required
• Contract type, level and duration
• Contract type: ICA
• Contract level: Local ICA Support-6
• Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Additional Information

Please note that UNOPS does not accept unsolicited resumes.

Applications received after the closing date will not be considered.

Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.

For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.