Project Officer

Position: Project Officer

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

ROLE PURPOSE

The Project Officer (PO) (herein referred as PO) will implement the “Bhotekoshi Flash Flood Response Project” The project will be implemented by local NGO partner in Nuwakot, Rasuwa and Dhading district. The position is responsible to lead the project in implementing, monitoring and control and closure of the project including reporting within donor compliance. The position shall maintain close coordination with internal team, local implementing partner, provincial donor focal person, EDP’s, other key stakeholders including local government.

In adherence to Plan International Nepal’s Country Strategy 2023-28, the Project Officer will play a significant role in achieving its objective through this project, as demonstrated by its high sense of accountability, mutual respect and teamwork. As the Project Officer, he/she must have an in-depth understanding of project management for smooth facilitation, effective organisational and programme communication, partnership management and adherence to high quality programming and reporting while maintaining full compliance with the standards and requirements set by both the Government of Nepal and donor agencies.

Dimensions of the Role

The Project Officer’s (PO) main responsibility is to execute the project, monitoring and reporting meeting the donor compliance. PO should ensure timely and quality implementation of the project through local NGO. The position will require frequent travel to working districts and local government and need to coordinate with local government and prepare quality report i.e. event report and support partner to produce quality monthly and quarterly report as required. The position will also work closely with the partners and maintain cordial relationship with the provincial donor focal person.

The PO is a member of Programme, Partnership, and Impact (PPI) Department and works closely with Programme Quality and Innovation Unit (PQI) including Monitoring, Evaluation Research and Learning (MERL) unit, Business Development Department (for grants compliance/donor reporting) Influencing, Campaigns and Communications (ICC) team with regards to program effectiveness, quality program and efficiency.

Key relationships

Accountabilities

The Project Officer is responsible for the overall management including project implementation, partner oversight, monitoring, reporting, coordination, and donor compliance of the flood response project, ensuring timely, quality, and accountable delivery of services for adolescents and young people affected by floods.

Project Management and Implementation

• Provide regular support to ensure smooth implementation with partner organizations. Conduct monitoring, documentation and close-out of the flood response project in Nuwakot, Rasuwa, and Dhading.
• Develop and track project work plans, timelines, and targets to ensure timely delivery of project activities and results.
• Monitor project progress and take timely actions to address implementation challenges, risks, and delays.
• Conduct regular field visits to ensure quality, accountability, and achievement of project objectives.
• Act as a communication link between partners and Plan International Nepal.

Partner Management and Compliance

• Serve as the primary focal point for the implementing partner and provide day-to-day oversight and support.
• Ensure partner activities are implemented on time, within budget, and in accordance with approved project plans and quality standards.
• Ensure compliance with donor requirements, donor agreements, and Plan International Nepal policies and procedures.
• Maintain regular communication and relation with donor on a day to day basis.
• Review partner reports, financial documents, and supporting evidence to ensure accuracy, quality, and accountability.

Budget Management, Monitoring and Reporting

• Assis Emergency Response Specialist in reviewing project budget. Support correct WBS and program codes are used, and support in tracking expenditures and burn rates through bi-weekly/monthly transaction reports.
• Track project indicators and results, ensuring timely collection, verification, and reporting of data.
• Support in preparing and submitting quality narrative reports, donor reports, success stories, case studies, and project updates within agreed timelines.
• Maintain complete project documentation and records for compliance, audits, monitoring, and donor verification.

Coordination, Networking and Representation

• Coordinate with local governments, district level stakeholders and other relevant coordination mechanisms to support effective project implementation.
• Represent Plan International Nepal in project-related meetings, workshops, monitoring visits, and coordination forums as required.
• Facilitate donor visits and provide timely updates on project progress, achievements, and challenges.

Safeguarding, Gender Equality and Accountability

• Ensure safeguarding, PSHEA, gender equality, inclusion, and accountability principles are integrated across all project activities.
• Ensure all interventions involving adolescents and young people comply with Plan International and donor safeguarding standards.
• Promptly report and address safeguarding, compliance, and protection concerns in line with organizational procedures.

Other Responsibilities

• Carry out any other duties assigned by the line manager in support of project objectives and organizational priorities.
• Ensure compliance with Plan International’s Code of Conduct, Safeguarding, PSHEA, and Gender Equality and Inclusion policies.

Technical expertise, skills and knowledge

Essential Knowledge and Experience

• A Bachelor’s Degree in development studies, development management, gender studies, social science or other relevant subjects with at least three (3) years of experience in project management, preferably in SRHR, GBV, Protection.
• Proven experience in managing and working with partner NGO, implementing the activities including quality reporting.
• Proven experience of working in emergency setting/humanitarian response will be added value.
• Ability to communicate effectively and authoritatively on area of expertise, and influence others to reach common goals.
• Proven experience and ability to coordinate and collaborate with different organizations including the government and demonstrable working experience in emergency response.
• Knowledge of basic MS Office including MS Outlook, MS Word and MS Excel.
• Good written and verbal communication skills in English and Nepali.

Skills (leadership/managerial if applicable)

• Ability to establish and maintain effective relationships with colleagues, a variety of team members and external contacts, through good written and spoken communication skills
• Good interpersonal skills for team working in multi-lingual and multi-cultural environment.
• Demonstrably strong verbal and written communication, presentation and persuasion skills.
• Ability to plan work and meet deadlines when working under pressure.
• Able to create linkages, networking, lobbying and advocating with relevant stakeholders.
• Good awareness and analysis of sensitivities attached with the government functionaries.
• Ability to articulate the vision of Plan’s programme to different audiences.

Behaviours

• Demonstrable professional maturity and able to work independently.
• Ability to apply good judgment and professionalism in the resolution of work-related problems
• Honest, encourages openness and transparency
• Efficient in meeting commitments and deadlines in achieving results.
• Ability to plan and organize work by identifying priority activities and adjusting priorities as required.
• Demonstrated approach to work that is characterized by commitment, motivation, energy and flexibility.
• Ability to relate to government authorities, UN agencies, and other development/humanitarian actors and to build a rapport effectively.
• Commitment to Plan’s values including the rights and needs of children.

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Physical Environment

This position is based at Nuwakot District with frequent travel to Rasuwa and Dhading District.

Level of contact with children

High level: Frequent interaction with children and adolescents

Location: Nuwakot

Type of Role: Short-term employment until February 2027

Reports to: Emergency Response Specialist

Grade: C1

Closing Date: 22 October 2026

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

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