SCM Coordinator

SCM Coordinator

Locations: Hasanpur, Nepal
Time type: Full time
Job requisition id: R24952

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

To effectively handle Supply Chain activities in line with WV’s procedures to in order to timely implement WVIN’s programs/projects in the most effective and efficient manner and achieve targeted Child Well Being Outcomes.

Business Requirements

• Understand the department’s business requirements and apply in the day-to-day work.

Planning

• Lead development and coordinate the Procurement Plans of Field Office including all PNGOs.
• Advise and seek approval of internal customers of modifications from original requests. Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
• Work with Logistics to ensure safe delivery and receipt of ordered materials
• Resolve conflicts with deliveries and suppliers

Strategic Sourcing

• Identifying viable customer alternatives and facilitating access to the ‘best value for money’ for GWS.
• Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines.
• Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for required GWS.
• Assist PNGOs to increase cost saving through healthy negotiation and ensure effective and efficient services and flexibility.
• Preparation of Procurement Committee submission documents and meeting minutes to ensure their comprehensiveness to allow an informed decision-making process. (Quotation registration from, sealed bids, sample verification report, etc.)
• Develop Commodity Catalogue for relevant categories/sub-categories procured in field and by Partner NGOs

Supplier Contract and Relationship Management

• Accurately complete the master data management form (or contract/supplier register) Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.
• Ensure that contractual conditions and performance indicators are understood by the suppliers. Identify & resolve or escalate contract-related issues both internally and externally.
• Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.
• Maintain the supplier intimacy without compromising the ethics and value of WVIN.
• Conduct supplier orientation in Field and support PNGOs for their orientation.

Procurement Planning and Execution

• Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
• Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
• Manage PO Change requests, pricing revisions, order cancellation and invoice discrepancies by coordinating with Requesters, Budget Owners and Suppliers Oversee the payments and controls expenses by receiving, processing, verifying, and all reconciling invoices; Reconciles processed work by verifying entries and comparing system reports to balances; Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

Process, Procedure and Policy

• Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.
• Lead to formation of Procurement committee in Field Offices and each PNGO as per Procurement Guideline and PC ToR.
• Prepare comparison sheets and share relevant information to PC for their review and prepare necessary documentation.
• Advice management regarding any challenge / risks / impractical guidelines. Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change, Review sourcing of PNGOs as per level of authority and recommend alignment with policies and adoption of best practices.

Control and Compliance

• Conduct supplier pre-qualification for all new-suppliers and maintain records. Maintain proper filing and record keeping as per the guidelines set by the management and/or as per audit standards.
• Ensure the Block Party Screening (BPS) before process of procurement as per WV Procurement Policies. Ensure that the PNGO adheres to World Vision International Nepal’s 7R principles in supply chain management, as well as upholding procurement ethics, preventing conflicts of interest, and maintaining integrity and professionalism in all its supply chain activities.
• Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services.
• Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.
• Prepare half yearly/Yearly supplier’s performance evaluation and update the supplier database/consultant roster accordingly.

Reporting and Analysis

• Data collection, primary report reviews and consolidation of Procurement Tracking Report of PNGOs and field and submission of the report on a monthly basis.
• Create, summarize and compile weekly, monthly, quarterly report and analyze the data with key findings Analyze savings, PR vs. PO discrepancies, and fluctuations/variations in procurement KPIs

Training and Capacity Building

• Take the lead in enhancing the capacity of PNGOs in managing their supply chain operations, including overseeing the development of skills within the SCM, Purchase Committee, and other involved parties.
• Facilitate, engage in, or provide training to Supply Chain personnel and colleagues from various World Vision International departments on World Vision International’s procurement policies, procedures, and systems.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• At least 2 years’ experience in Procurement or Supply Chain
• Demonstrated Supply Chain Management experience
• Strong knowledge of Procure-to-Pay processes.
• Effective communication and negotiation skills
• Knowledge of Microsoft Office, particularly Excel, Word, and Power Point
• Demonstrated collaboration & team building skills
• Strong analytical skills

Required Education, training, license, registration and certification

• Bachelor’s degree in Business Administration, Procurement or similar degree, or equivalent professional qualification

Preferred Knowledge and Qualifications

• Committed to World Vision Ethos, Mission, Vision and Core values.
• Understanding and experience about Nepal Government’s strategies, policies, guidelines, plans about Procurement Management
• Ability to identify the Procurement Management issues at various levels at National Level

“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

WVI Nepal reserves all rights to qualify/disqualify applications in any case.
People & Culture Department
World Vision International Nepal

Applicant Types Accepted: Local Applicants Only

Tagged as: Bhojpur, Coordinator, NGO INGO, World Vision International Nepal