Senior Finance and Administration Assistant

Senior Finance and Administration Assistant

Duty Station: Kathmandu

Duration: 5 years, with six months’ probation period

Required number: 1

The Senior Finance and Administration Assistant will be responsible for supporting day-to day finance and administration at ANSAB.

Essential Job Responsibilities

• The specific duties and responsibilities of the Senior Finance and Administration Assistant include, but are not limited to, the following:

Finance

• Collect all types of bills/ invoices, related supporting documents, verify the expenditure, obtain approvals from authorized officials and booking in the accounting system
• Check Budget lines to ensure that all transactions are booked to the correct budget codes
• Make payment to staffs, payments of utilities, office supplies, vendor and other stakeholder on timely basis
• Follow up for the timely settlement of advance and make settlement
• Ensure for TDS, timely deposit of tax and filing ETDS
• Prepare monthly bank reconciliation statement
• Handle Petty Cash (petty cash request, payments and deposits and reporting).

Administration

• Draft letters, contract and other reports as required.
• Set up and maintain an electronic and paper filling system.
• Support to conduct the Internal Audit and Annual Audit.
• Support for logistic arrangement for all events at project office including national flight reservations, hotel and vehicle arrangement.
• Support for fleet management at project office (assigning vehicle, repair and safeguard, vehicle logbook and ensure timely renewal of vehicles).
• Support for soliciting quotations and procuring office supplies and fixed assets.
• Support for inventory management and record keeping of all fixed assets, update store ledger, Insurance of assets and periodic physical verification.
• Support for filing system, scanning, photo copying and binding of documents.
• Ensure proper maintenance of office equipment, IT equipment and phone services at project office.
• Collect staff time sheets and leave records, verify and ensure approvals.
• Other duties as assigned by the supervisor

Qualification and skills:

• Bachelor’s degree in a related field.
• Knowledge and background in general administration including logistic, procurement & inventory management.
• At least 2 years work experience in similar role preferably in the development sector (NGOs)
• Knowledge with the MS office (Word, Excel, Outlook, PowerPoint etc.) and software application skills, working experience with
• FAMAS will be an advantage
• Able to communicate in written and oral in English and Nepali.

Qualified candidates meeting the above requirements may apply by sending an application including an updated Curriculum Vitae, a cover letter, expected gross salary, and with position applied duly mentioned in the subject line by 20th September, 2024 by e-mail to: ansab@ansab.org.np

Residents from the project districts are strongly encouraged to apply. ANSAB is an equal opportunity employer and doesn’t discriminate any applicant with regards to gender, caste, race, color, or religion.

Only short-listed candidates will be invited for written test and interview. No telephone enquiries will be entertained.