Dispatch Officer

Position: Dispatch Officer

Company: Shaurya Cement Industries Limited

Location: Shaurya Cement Factory, Mirchaiya, Siraha

Position Overview:

Shaurya Cement Industries Limited is looking for a detail-oriented and proactive professional for the position of Dispatch Officer. The ideal candidate will be responsible for ensuring smooth and accurate dispatch operations, coordinating with transporters and internal teams, and maintaining dispatch documentation in compliance with company procedures and statutory requirements.

Key Responsibilities

Dispatch & Documentation

• Manage invoicing and dispatch documentation including Loading Slip, Delivery Challan, Freight Challan, Gate Pass, Invoice, and VCTS.
• Ensure timely and accurate issuance of loading slips and invoices.
• Measure and verify consignment weightage by Katta.
• Maintain 100% accuracy in dispatch records and documentation.

Vehicle Management & Transport Coordination

• Check vehicle availability and arrange vehicles as per dispatch requirements.
• Coordinate with transporters for timely vehicle placement.
• Negotiate freight charges based on delivery location and consignment destination.
• Inform RSM regarding customer vehicles and transport arrangements.

Coordination & Communication

• Coordinate with Sales Team and Head Office regarding dispatch schedules and requirements.
• Work closely with the Production Team to ensure product availability as per dispatch plans.
• Maintain effective communication with transporters and drivers for smooth dispatch operations.

Problem Solving

• Resolve dispatch-related and driver-related issues before gate pass clearance.
• Handle issues related to VCTS blockage or regulatory concerns to ensure timely delivery.

Reporting

• Prepare daily and requirement-based dispatch reports for cement and clinker.
• Generate Loading Point Reports and Katta Variation Reports.

Requirements

• Bachelor’s degree preferred.
• Prior experience in dispatch, logistics, transport coordination, or invoicing will be an advantage.
• Good communication and coordination skills.
• Basic knowledge of invoicing, dispatch documentation, and MS Office.
• Ability to work under pressure and handle operational issues efficiently.

Email: hr@shauryacements.com

Tagged as: Siraha