Website Save the Children
STORE OFFICER
TEAM/PROGRAMME: GLOBAL FUND
LOCATION: Country Office, Kathmandu
GRADE: 4
CONTRACT LENGTH: 31st Jan 2024
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
Save the Children believes every child deserves a future. In Nepal and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies.
Under the direct supervision of the Senior PSM Manager, the Store Officer is responsible for contribution to an adequate and proper management of national HIV and AIDS commodity warehouse in accordance with PSM plan and quality assurance policy of the Global Fund, and supply chain management guidelines of the Government of Nepal.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Senior PSM Manager
Staff reporting to this post: None
Budget Responsibilities: As per Scheme of Delegation
KEY AREAS OF ACCOUNTABILITY :
- Support in the preparation of the quantification and forecasting of HIV and TB commodities, and the preparation and review of PSM plans.
- Carry out daily warehouse operations and activities, including the receipt, storage, safety and distribution of the commodities, and maintain inventory according to reference manual of national logistics system.
- Prepare standard operating procedures (SOPs) of warehouse operations and ensure the implementation of the SOPs.
- Support in ensuring that the commodities are sorted and labelled properly, and arranged neatly for the implementation of FIFO of FEFO systems as necessary and the generation of zero waste. Organise floor space for its optimum utilization.
- Liaise with NCASC and NTCC to ensure supply of appropriate drugs and kits in appropriate formulations and strength.
- Manage depletion plan and short expiry tracking to ensure minimal write offs.
- Prepare a transportation plan for proper and timely distribution of the commodities to all service delivery sites.
- Ensure that the commodities for distribution are packaged properly so that there is no quality deterioration during their transportation until they are received at their destinations
- Maintain records of all warehouse transactions [in hard and soft copies, or in electronic database as required] and ensure their accuracy, and contribute to necessary reporting. Inventory accuracy is very important for optimal inventory management.
- Review all transactions on a daily basis and ensure a three-way match between stock on hand, stock book and online inventory management system.
- Initiate and adhere to periodic stock taking (daily cycle counts, bimonthly, quarterly & annually).
- Carry out reconciliation among data form cycle count, put away, and returns from service delivery sites, so as to adhere to a highest level of inventory accuracy.
- Ensure that expired/unusable commodities are disposed as per guidelines, and documentation of such disposals is maintained properly.
- Prepare necessary letters and correspondences for smooth operation of the Logistics Unit at NCASC and NTCC
- Ensure that all necessary documents of logistics unit are filed and archived properly.
Any other tasks as assigned by Line Manager/Team Leader
BEHAVIOURS (Values in Practice)
Accountability:
- holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
- Bachelors’ degree in Pharmacy or any other related field
EXPERIENCE AND SKILLS
- Minimum 3 years experience in warehouse management of medicines and health commodities including ensuring quality and safety compliance of the stocks
- Proven inventory management skills
- Excellent verbal and written Nepali and English language skills
- Numeracy and analytical ability
- Well organised in work and documentation
- Action oriented with good planning and problem solving skills
Additional Job Responsibilities:
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities:
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Safeguarding obligation:
We need to keep children, adult at risk and community safe. The position holder is responsible to ensure that his/her conduct is in line with the SCI’s Safeguarding policies. Hence our selection process includes rigorous background checks, reflects our commitment to the protection of children, adult at risk and community from abuse, exploitation, and harassment.
Health and Safety:
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Job Identification: 7367
Job Category: Finance
Apply Before: 07/11/2024, 11:59 PM
Job Schedule: Full time
Locations: AO – CO Prog (Kathmandu)