Training Coordination Analyst

Training Coordination Analyst

Number of Vacancy(ies): 7
Locations: Janakpur, Kathmandu, Pokhara, Nepalgun, Surkhet, Bhadrapur, Dipayal Silgadhi
Job Identification: 20196
Apply Before: 09/07/2024, 09:44 AM
Job Schedule: Full time
Agency: UNDP
Grade: NPSA-8
Vacancy Type: National Personnel Service Agreement
Practice Area: Governance
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year
Required Languages: English and Nepali
Desired Languages: Knowledge of any national languages
Vacancy Timeline: 2 Weeks
Mobility required/no mobility: no mobility required

Job Description

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Nepal adopted a new Constitution in September 2015, with the intent of transforming the then unitary and centralised system of governance into a federal and decentralised one as a vehicle to ensure equality, equity, and social justice. Nepal’s federal system is characterised by three levels of government (federal, provincial, and local) with non-hierarchical relationships within the levels of government. The Constitution stipulates that the three levels shall be the main structures of the Federal, Democratic and Republican Nepal and all levels shall exercise the power of state of Nepal pursuant to the Constitution and law. The powers of the three levels of government are enshrined in five Schedules of the constitution in the form of exclusive and concurrent powers. The federal system of governance became fully functional in February 2018 after all seven province governments were formed following the general election in November 2017.

With an objective to support on the implementation of federalism in Nepal, the Government of Nepal introduced a flagship programme of Provincial and Local Governance Support Programme (2019-2024). Following an initial period of delivery and agreement by GoN, Provinces, stakeholders, and Development Partners that Provincial and Local Governance Support Programme remained necessary and relevant, a decision was taken to extend Provincial and Local Governance Support Programme, with changes necessary to make the programme more effective, efficient, and responsive to the needs of Provincial Local Governments (PLG).

The Provincial and Local Governance Strengthening Programme (PLGSP) 2024-2029 is the national framework programme of the Government of Nepal (GoN) to build institutional, organizational, and individual capacity at all levels of government, with special focus on the provincial and local levels. It aims to attain functional, sustainable, inclusive, and accountable provincial and local governance. Following an initial period of delivery (2019-2023), and agreed by the GoN, Provinces, Development Partners, and other stakeholders, PLGSP will continue for the next five years, with necessary changes to make the programme more effective, efficient, and responsive to the emerging needs of PLGs in advancing federalism in Nepal.

An extensive stakeholder engagement, consultations and re-programming process was undertaken between July 2023 and June 2024 that resulting in a substantial revision in the PLGSP Programme Document (ProDoc). This reprogrammed ProDoc outlines how re-programmed PLGSP emphasizes building the capacity and capability of PLGs’ to deliver on the institutional and individual capacities for advancing federalism in Nepal over the next 5 years. The ProDoc has focused on three outcomes for Federal, Provincial and LG level impacts, each with three related outputs. Three outcomes include:  Outcome 1: Federal level government institutions and inter-governmental mechanisms are fully functional in support of federal governance as per the Constitution; Outcome 2: Provincial governments have efficient, effective, inclusive, and accountable institutions and organizations; Outcome 3: Local governments have capacity for Good Governance and for delivering inclusive basic services to all people. Furthermore, there are 9 outputs against the outcome mentioned. Four cross-cutting thematic streams: (i) Inclusive federalism acts, regulations, policies, and strategies; (ii) Collaboration within and across federal institutions and governments, and civic engagement; (iii) Supportive systems and tools for PLG inclusive federalism capacity; (iv) capacity development and transformation (applied to all 3 levels) have also been defined and articulated well.   The programme considers the broad principles and approaches including focus on federal devolution, transparency, and accountability, embedding transformative gender and diversity/inclusion agenda, human rights based and participatory approach, devolved, contextual and flexible programme design and implementation and adaptive programming. Further, unpacking structural barriers in political institutions, promoting ownership and trust in provincial and local government system and changing power dynamics in government institutions addressing intersectionality are the expected pathways for Gender equality and social inclusion (GESI) transformation in the programme. Ministry of Federal Affairs and General Administration (MoFAGA) is the executing agency of the GoN for PLGSP in collaboration with the Office of the Prime Minister and Council of Ministers Provincial and Local Governments.

UNDP as the partner of PLGSP and Technical Assistance (TA) provider, has been working with the MoFAGA on the implementation of PLGSP since its inception. The TA component of the programme has also been revised accordingly to facilitate the transformation in the behaviours of the authorities towards federalism for inclusive service delivery, it is fully aligned with revised PLGSP incorporating learnings from the earlier TA engagement. The intent of the revised TA is to leverage UNDP’s technical expertise and facilitation role to support positive transformations that enable implementation of federalism in Nepal, ultimately contributing to more inclusive and effective delivery of inclusive services by PLGs to their people especially for the most marginalized and women.

To this effect, TA will support PLGs for their institutional and organizational capacities. The TA support to federal government will help develop and implement necessary laws and policies to strengthen inter-governmental relationships thereby supporting cooperative federalism. To attain the sustainable achievement described above, TA has been categorized into Implementation Support TA (ISTA) and Transformational TA. ISTA focuses more on supporting the governments in the implementation of PLGs thereby building their institutional and individual capacities. Whereas Transformational TA focuses more on supporting behavioural transformation through research and analysis as well as providing high level expertise as needed. Overall, the TA staff (ISTA and Transformational TA) works together in close coordination with each other in overall guidance of respective government and UNDP Country Office.

Position Summary:

The position holder has a significant role in capacity building of PLGs through coordinating the training activities of Provincial Research & Training Academy (PRTA) for them. The incumbent will be performing this role supporting PRTA to devise new courses, their curriculum and in the organization of the training activities. Working in close coordination with PPSU and PCU base transformational team, the incumbent will be support PRTA to drive their main function of capacity building through trainings.

The Training Coordination Analyst will report to and work under the direct supervision of the Executive Director of Provincial Research and Training Academy and under guidance of the Provincial Programme Director, and Provincial Programme Coordination Analyst.

Duties and Responsibilities

The position contributes primarily to outputs 4,6,7 of the programme.

Contribute to the PRTA to develop training curricula and implement them:

• Contribute to PRTA to prepare its Capacity Development (CD) strategy, strategies for capacity building of the PLGs, its annual work plans etc. in coordination.
• Provide technical inputs to capacity development guidelines, manuals, template and other relevant documents.
• Contribute to PRTA to refine the existing training curricula as well as develop new ones to address the emerging needs including induction and orientation packages in delivering its mandate.
• Contribute to PRTA to implement curricula through training, workshops, mentoring, coaching and peer-to-peer learning.
• Facilitate to carry out CD needs assessments for PLGs and support PRTA to implement it through annual work plans.
• Review periodic plans of the PLGs and draw on the common areas of capacity building to prepare Provincial Annual Strategic Implementation Plan and Budget (P-ASIPB) as well as annual monitoring & evaluation plan.

Strengthened Quality Assurance of capacity development related activities:

• Ensure the CD curricula and packages are of high quality and up to the national/global standard.
• Provide technical inputs on PRTA capacity development reports to support PRTA to conduct research on CD interventions to collect relevant data’s relevant to CD initiatives and prepare an analysis to ensure the findings could feed in the revision of strategies/plans.
• Identify and report risks and issues related to capacity development to the PRTA and support discussion on mitigation actions.
• Ensure the PRTA produced documents including progress reports are of accurate and high quality in coordination with Knowledge Management Analyst and transformational TA team.

Ensure Effective Coordination and partnership:

• Coordinate with other government and non-government agencies active in CD areas for PLGs and link them to PRTA activities through shared planning and exchange of lessons learnt to create synergy and complementarity.
• Work with PRTA to establish partnerships with like-minded agencies through Memorandum of Understanding (MOUs)/Letter of Agreements (LOA) in CD interventions.
• Facilitate Executive Director of PRTA to convene its council meetings and participation in Provincial Steering Committee (PSC) and Provincial Technical Assistance Committee (P-TAC) meetings.
• Coordinate with transformational TA of Provincial Programme Support Unit (PPSU) and Programme Coordination Unit (PCU) team in preparation of P-ASIPBs, progress reports and update on challenges and lessons learnt related to CD interventions.
• Work in close coordination with Provincial Governance Analyst for the CD needs assessment through LG outreach and other provisions under transformational TA.
• Support PRTA to prepare and maintain roster of high-quality experts to cater the immediate need to address expertise including for training (as resource persons) and help in their mobilization.

Guide and support to strengthen reporting system of PRTA:

• Support PRTA team to produce its periodic reports including PLGSP periodic reports with an analysis on post training behavioral changes in service delivery.
• Provide inputs to the Monitoring, Learning and Reporting Analyst to prepare provincial level monitoring framework and consolidated provincial progress reports.
• Provide information to Knowledge Management Analyst to document and publish CD related best practices and lessons learnt.
• Act as focal point for PLGSP to share periodic financial reports of PLGSP interventions and ensure they are reported in the system on time.
• Coordinate to mobilize community of practices among all the concerned sectoral training centers working at provincial and local government level.

Ensure mainstreaming of GESI in all PRTA capacity development activities:

• Advocate with the PRTA council on GESI content in CD curricula and adopt them across all PRTA interventions.
• Coordinate with GESI Analyst to ensure GESI component is in built in all CD related curricula developed by PRTA and support to develop dedicated curricula on Gender equality and devise necessary materials on it.

Other:

• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.
• Strictly comply with the policies, strategies, code of conduct, guidelines on Prevention of Sexual
• Exploitation and Abuse (PSEA).
• Strict compliance with the rules, regulations and policies of Governance and UNDP related to ethics and integrity.Competencies

Core competencies:

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:

• Business /Project and Process Management
• Project Management Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals

Business Management

• Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies
• Communication: Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;Ability to manage communications internally and externally, through media, social media, and another appropriate channels.

Business Direction and Strategy

• Multi-stakeholder engagement and funding: Knowledge and ability to forge multi-stakeholder partnerships and remove any obstacles to resource mobilization and multi-stakeholder funding platforms

2030 Agenda: People

• Gender: Gender Mainstreaming

Governance: Public Administration and Local Governance; Institutional Capacity to Implement and Coordinate SDGs

HR – Learning and development

L&D design: Knowledge of adult learning principles, instructional design, learning styles, and learning programmes delivery modalities.Ability to identify and design effective learning paths, programmes and initiative

Required Skills and Experience

Education:

• Advanced university degree (master’s Degree or equivalent) in Rural Development, Education, Political Science, Social Science, Management or any other related fields. Or
• A first-level university degree (bachelor’s degree) in the area mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree

Experience:

• Up to 2-years (with master´s degree) or minimum of 2 years (with bachelor´s degree) of working experience in development and governance with focus on capacity development and in the area of sub-national governance, or with well recognized national institution and/or international agency.
• Additional experience in the above area will be an added advantage.
• Good adult training experience and capacity building knowledge.
• Experience in facilitating coordination and dialogue among different stakeholders
• Demonstrated ability to undertake independent desk research and good writing skills.
• Proven experience and sound understanding of the sustainable development goals (SDGs) and their implications to the local governance.
• Proven experience in good coordination and facilitating skills.
• Excellent knowledge of MS Office (Word, Excel, Power Point etc.) and web-based management and analytical tools
• Experience of working in government, UN and/or international agencies will be preferable.
• Experience & knowledge on preparing quality reports and other knowledge products is preferable.
• Experience in conducting research, synthetize information gathered to develop analysis, generate data and charts from available information is desirable

Required Languages:

• Fluency in English and Nepali language is required.
• Knowledge of any national languages of the above duty station will be an added advantage

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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