Website USAID Nepal
Vacancy announcement for an Administrative Assistant – FSN 7
SOLICITATION NUMBER: 72036724R10003
ISSUANCE DATE: 02/14/2024
SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC) for FSN-07 Administrative Assistant (under the Local Compensation Plan)
Note: Previous experience with the USG, USAID, or on a USAID project is NOT required. USAID/Nepal is interested in diversifying its workforce to reflect the diversity of experiences, perspectives, and knowledge that exists across Nepal. USAID/Nepal values all relevant experiences regardless of where they were gained and encourages applicants to highlight in their application any knowledge and skills that adds value to the position advertised.
USAID will evaluate all offerors based on the stated evaluation criteria. USAID/Nepal is an equal opportunity employer committed to a staff composition that reflects the social and ethnic diversity of Nepali society. We believe that social inclusion and diversity contribute to excellence. USAID/Nepal makes hiring decisions without regard for gender, gender identity, caste, race, ethnicity, religion, disability, marital status, age (if over 40), or sexual orientation. Applicants from ALL backgrounds are encouraged to apply.
HOW TO APPLY: Please submit a cover letter, resume and a completed form DS 174 to USAIDNepalhr@usaid.gov
For more information please see section IV of this solicitation.
Dear Prospective Offerors:
The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.
Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.
This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.
PERIOD OF PERFORMANCE: Estimated to start o/a June 1, 2024, through o/a May 31, 2029 (depending on the security clearance process)
Employment under this contract is of a continuing nature. Its duration is expected to be part of a series of sequential contracts; all contract clauses, provisions, and regulatory requirements concerning availability of funds and the specific duration of this contract shall apply.
PLACE OF PERFORMANCE: Kathmandu, Nepal With possible travel as stated in the Statement of Duties.
ELIGIBLE OFFERORS: All interesting candidates – Cooperating Country Nationals (CCNs)
AIDAR, Appendix J. 1 (b) Definitions:
(6) “Cooperating country “means the country in which the employing USAID Mission is located.
(7) “Cooperating country national” (“CCN”) means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
BASIC FUNCTION OF THE POSITION:
Serves as the Document Control Clerk and Administrative Assistant to the Controller and provides administrative support to that Office. Formats and finalizes all outgoing letters from the Office of the Controller. Receives, reviews, and controls all incoming and outgoing correspondence, and distributes mail and messages for the Office of Controller. Schedules all meetings and appointments for U.S. and FSN staff, particularly with higher level GON officials and with other donor agency representatives. Screens calls and visitors and handles routine matters independently, using tact and discretion in the handling of sensitive financial matters and issues directed to the Controller. Receives, reviews, records, and distributes all incoming vouchers and other payment claims. Scans and files all processed vouchers. Issues and records Bills of Collection. Processes VAT refund requests. Manages and maintains the central financial filing system of the Office of the Controller.
POSITION ELEMENTS:
- Supervision Received: Employee reports directly to the Controller or his/her designate.
- Supervision Exercised: None.
- Available Guidelines: AID Handbooks, ADS, Mission Policies, Mission Orders, FM Toolbox, and the Communications & Records guidelines on existing office procedures, etc.
- Exercise of Judgment: Guidelines and regulations often are not directly applicable to the case at hand or are not clear, and as a result, the incumbent’s work requires good judgment skills.
- Authority to Make Commitments: None.
- Nature, Level, and Purpose of Contacts: The position requires frequent contact with officials and staff from USAID/Nepal and counterpart organizations, other USAID Missions, vendors, and contractor/grantees. The position requires the ability to explain clearly and convincingly financial requirements and regulations and to propose and reach agreement on solutions to problems encountered.
- Time Expected to Reach Full Performance Level: One year.
CLOSING DATE/TIME: 03/06/2024 (11:59 PM Nepal time)