1. Definitions
“Personal data” is information that we collect during the recruitment process which could personally identify or be linked to you.
“Processing” means any operation or set of operations performed with personal data, such as collecting, retaining, disclosing, and deleting it.
“Sensitive personal information” means credit or debit card numbers; financial account numbers or wire instructions; government-issued identification numbers (such as Social Security numbers, passport numbers), biometric information, personal health information (or other information protected under any applicable health data protection laws), personal information of children protected under any child data protection laws, and any other information or combinations of information that falls within the definition of “special categories of data” under GDPR or any other applicable law relating to privacy and data protection.
2. Roles & Responsibilities
Certain data protection laws and regulations, such as the EU GDPR, typically distinguish between two main roles for parties processing personal data: the “Data Controller”, who determines the purposes and means of processing; and the “Data Processor”, who processes the data on behalf of the Data Controller.
Merorojgari is typically the “Data Controller” of its candidates’ and employees’ personal data, and assumes the responsibilities of Data Controller under applicable law and as set forth in this Privacy Notice. In such instances, our Service Providers processing such data will assume the role of “Data Processor”.
3. The Information We Collect
You provide your personal data when applying to work with us; such data may include, but is not limited to your name, email address and phone number, location, citizenship and work permit, employment and education history, and salary expectations. This also includes any other information you provided to us in connection with a job you are applying to, including information collected as part of the hiring process such as assessments and aptitude tests. Any aptitude tests are taken from part of the application process but are not solely determinative of your outcome or success.
We may also receive your CV from recruiters and the results of verification and vetting checks from background checking providers.
Additional personal data about you may be gathered from publicly available sources, external partners, or references you have provided, as well as inferences drawn from any of the above information.
4. How We Use the Information We Collect
Merorojgari will collect and process your Personal Data to recruit you, assess and evaluate your skills and qualifications, comply with legal requirements, and send information about positions at Merorojgari that may be of interest to individuals.
We may also use it to evaluate the effectiveness of our hiring practices and support our efforts to develop and maintain a fair and varied workforce.
5. To Whom We Disclose Information
Except as described in this Notice, we will not intentionally disclose the personal data that we collect or store to third parties without your consent. We may disclose information to third parties if you consent to us doing so, as well as in the following circumstances:
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Your personal information may be disclosed internally to those who are involved in Merorojgari’s recruitment process.
6. Candidate Safety
At Merorojgari, we are dedicated to providing a free and secure recruitment process for all candidates. This includes no fees or charges at any point during the application process and a commitment to protecting any personal information shared with us. Our talent acquisition team will only communicate through our official company email address or recognized job websites, such as LinkedIn, Xing, and Glassdoor. Additionally, we do not work with any recruitment agencies that charge candidates for their services. We take the security of your Personal Data very seriously and will never request or share sensitive information on social media platforms like WhatsApp, Facebook, and Instagram.
In the event that you are asked to make a payment for recruitment services or are asked to share personal information on social media, please inform contactus@merorojgari.com immediately.
7. Data Retention
We may retain this Personal Data for as long as is needed for the purpose(s) for which it was collected and no longer than is relevant and reasonably necessary. Our retention periods vary based on business, legal and regulatory needs.
Once the retention period is over, Merorojgari will remove any identifying information from your personal data in our applicant tracking system, maintaining data about your recruitment process without any identifying details. Any assessment or background check data will also be deleted after the retention period.
If you are hired for a position at Merorojgari, we will retain the information provided during the recruitment process as part of your employment record.
8. Your Rights
You have the right to request access to any Personal Data collected about you as well as information about where the personal information came from, why it was collected, and who it has been shared with. You also have the right to request corrections to any inaccuracies in the information, and in certain circumstances to request that we delete personal information that we have collected directly from you. You are also at all times protected from discrimination for exercising these rights and have the right to file a complaint with relevant supervisory authorities.
You have the right to request, in certain circumstances, that we limit the processing of your sensitive personal information.
However, we strive to only process sensitive personal information related to job applicants for reasons allowed by applicable law and only as much as necessary and appropriate for those reasons. These reasons may include providing services, preventing security incidents, protecting against harmful or illegal activities and holding those responsible accountable, monitoring customer interactions, temporary use, ensuring quality and safety, conducting internal research for technological advancements, and identifying and fixing technical issues.
Please note, that Merorojgari does not use sensitive personal information relating to job applicants for the purposes of inferring characteristics of an individual.
If you have any questions regarding the processing of your personal data, you can contact Merorojgari’s Data Protection Officer at contactus@merorojgari.com
9. Changes and Updates to this Notice
Please revisit this page periodically to stay aware of any changes to this Notice, which we may update from time to time. The updated Privacy Notice will be effective as of the time of posting, or such later date as may be specified in the updated Privacy Notice.
10. How to Contact Us
Please contact us with any questions or comments about this Notice, your Personal Data, our use and disclosure practices, or your consent choices by email at contactus@merorojgari.com. If you have any concerns or complaints about this Notice or your Personal Data, you may contact Merorojgari’s Data Protection Officer by email at contactus@Merorojgari.com.