Administration Assistant

Are you aiming to work for an organization where it is worthwhile investing your personality, your skills and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe!

We are one of the largest and most respected private organizations for development cooperation and humanitarian aid in Germany. As a politically and confessionally independent organization, our value-oriented actions are always based on ethical principles. Our vision is clear: “Zero Hunger by 2030” – If you want to become part of our global mission to end hunger around the world, we look forward to receiving your application as:

Administration Assistant in Kathmandu

The position is to be filled as soon as possible, with an initial contract till December 31, 2026. Employment location will be Kathmandu, Nepal. The position is paid according to Nepal paygrade.

The aims of the Jobs are to assist in providing secreterial services / administrative support and in ensuring the smooth functioning of the project/program office

Your responsibilities

• Handling office telephone and screening the calls
• Keeping record of incoming and outgoing mail
• Receiving visitors/guests, and logistic arrangement for meetings
• Travel arragement for both air tickets and vehicle hiring for visitor/staff
• Hotel booking and logistic arrangement for the visitors/staff
• Manage hotel/venue booking for the official meetings/events
• Update the fixed asset list and inventory list as and when required in a regular basis
• Reconcile the asset list ad vehicle information for the annual closure
• Carry out asset verification at least once in a year
• Ensure the stocks are properly stored and managed in the office store room
• Make request for regular kitchen supplies and stationeries and other office supplies
• Initiate small procurement process for regular kitchen supplies, stationeries and other items
• Prepare payment request and submit to the finance for further process.
• Assist in uploading all the procurement related documents in relevant folder in ProMIS
• Manage office driver, office assistant and facility assistant
• Maintain Fleet data (Vehicle information) in the fleet management system regularly
• Coordinate with Insurance company for claims and settlements

Your profile

• Bachelors degree in management/administration or equivalent
• Minimum 2 years of experience in similar position preferably in NGO/INGOs

Our offer

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees. Remuneration is based on our gender-independent salary scale.

Qualified and interested candidates are requested to send your application via our online recruiting system by December 11, 2025. Female candidates and candidates from the marginalized community are encouraged to apply. Welthungerhilfe is committed to fighting terrorism in all its activities. Accordingly, any applicant who is offered employment will be screened against lists of known and suspected terrorists.

*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.

Tagged as: Kathmandu