Admin Supervisor

Position: Admin Supervisor
Location: Butwal

Job Description

• Financial & Tax Management: Handle petty expenses, utility payments, and ensure timely settlement of rent, electricity bill, and necessary TDS.
• Expansion & Leasing: Explore possibilities of office expansion, prepare and manage lease agreements, and maintain a summary of rental expenses and inclusions.
• Office Infrastructure: Oversee the office environment, including maintenance work, necessary renovations, and coordinating internet/IT layout for office setups.
• Vehicle & Driver Management: Manage vehicle scheduling, maintenance, and fuel tracking/disbursement. Monitor driver movement records and calculate driver overtime (OT).
• Procurement & Inventory: Maintain stock lists, identify regional procurement needs, and review, compare, and negotiate with vendors for office supplies and services.
• Operations Planning: Schedule and organize daily operational work to ensure effective output and the optimum utilization of office resources.
• Documentation: Maintain proper filing, recording, and documentation systems for effective office operation and audit purposes.
• Interdepartmental Coordination: Act as a bridge between the regional office and all respective departments at the Head Office.
• Government Liaison: Coordinate with relevant government organizations and maintain the necessary know-how of legal prerequisites and work procedures.
• Reporting: Prepare periodic and summary reports of petty cash, stock items, fuel usage, and overall administrative activities.
• Relationship Management: Maintain profession relationships with potential clients, parties and service providers as per need basis.
• General Administration: Perform any other administrative tasks required to ensure smooth office operations.

Job Specification:

• Education: Bachelor’s degree in management completed.
• Experience: 1-2 years of experience preferred in office administration or regional operations.
• Technical Knowledge: Familiarity with lease agreements, TDS requirements, and basic office maintenance and setup.
• Skills: Strong negotiation and analytical skills with close attention to detail.
• Time Management: Excellent ability to handle and monitor multiple tasks and track them effectively.
• Computer Literacy: Proficient in using the Microsoft Office package (Excel, Word, etc.)
• Mobility: Must possess own vehicle and a valid driving license.

Tagged as: Butwal