Administrative Assistant

Position: Individual Contractor- Administrative Assistant
Job Opening ID: 263607
Job Network : –
Job Family : Administration
Category and Level : Consultants, CON
Duty Station : KATHMANDU
Department/Office : Office for Disarmament Affairs
Deadline : Sep 23, 2025
Expected duration: 3 Month

Duties and Responsibilities

This position is located in the UN Regional Centre for Peace and Disarmament in Asia and the Pacific, of the UN Office for Disarmament Affairs, based in Kathmandu, Nepal. The Administrative Assistant will be responsible for the following duties:

•  Provide day-to-day administrative and clerical support to the office/programme team.
•  Assist in drafting, formatting, editing, and finalizing correspondence, memos, and reports.
•  Maintain electronic and physical filing systems ensuring proper record management.
•  Manage incoming and outgoing correspondence, emails, and calls, and ensure timely distribution.
•  Support organization of meetings, workshops, and events.
•  Arrange travel logistics including visas, hotel bookings, and assist in processing travel request/claims.
•  Coordinate with vendors and service providers for office-related requirements.
•  Assist in preparation of requests for quotations (RFQs), and vendor communications and preparation for the purchase order.
•  Support inventory management, tracking of office supplies and equipment.
•  Assist in processing payment requests, vendor invoices and Nepal VAT refund.
•  Provide support in recruitment processes (scheduling interviews, compiling documentation, etc.).
•  Ensure proper functioning of office facilities, supplies, and equipment.
•  Assist in arrangements of vehicle transportation, regular vehicle maintenance, renewal of registration and insurance
•  Perform any other administrative duties as assigned by the supervisor.

Qualifications/special skills

• High school diploma or equivalent. Five (5) years of progressively responsible experience in administrative, logistics services and related area is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this Individual Contractor posting, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Tagged as: Kathmandu