Associate Director

Associate Director, Finance and Grants (Nepal)

Job Summary

FHI 360 is currently seeking qualified candidates for the position of Associate Director, Finance and Grants for a Global Health Security (GHS) project in Nepal. The Associate Director will be responsible for financial, grants and contractual aspects of the project, including budget development and monitoring, prime award monitoring and compliance, sub-award management. They will establish and maintain sound financial management practices and ensure the project’s compliance with FHI 360 and donor procedures, rules, and regulations. The position will report to the Project Director.

This position is contingent upon donor funding availability. Nepali citizens are encouraged to apply

Key Responsibilities

• Provide leadership to finance and operational aspects of the project, including general administrative processes, financial management, sub-award management, accounting and logistics.
• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award, and operations aspects of project.
• Ensure compliance of financial, operations, and administrative systems with FHI 360 policies and procedures, donor rules and regulations, award requirements, and Government of Nepal laws, including for sub-partners.
• Develop, analyze, and monitor program budgets; monitor and track obligations and expenditures against budgets.
• Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Project Director and other relevant FHI 360 staff members.
• Provide technical assistance, as needed, to local partners on financial compliance and reporting.
• Prepare and submit annual and quarterly financial and accrual reports to the donor.
• Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by the donor.
• Liaise with internal and external auditors in the review of project financial management.
• Liaise with the FHI 360 Office of Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits.
• Ensure that all operational functions are effectively coordinated. Oversee human resources, finance and accounting, operations, and IT functions for the project.
• Support the Contracts Management Services department and Project Directors to ensure proper interpretation of the award instruments when entering financial obligations or any other contracting actions.
• Set up and adjust as needed all field-based administrative, financial, procurement, HR, and other operational systems and processes, and organize appropriate training and orientation on policies and systems for all field staff at the time of hire and ongoing.
• Oversee all administrative and logistical staff in the main and field offices.
• Work closely with Home Office administrative (including financial, contracts, HR, etc.), program and operational teams to ensure timely and quality reporting and lead field team in office/program set-up and close-out processes.

Applied Knowledge and Skills

• Has significant experience with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems
• Expert level knowledge and experience with Generally Accepted Accounting Principles (GAAP), practices and reporting guidelines.
• Provides innovative and strategic leadership to multiple divisions and can gain cross- functional support for major projects, improvements or changes.
• Possesses a full understanding of the organizational structure, policies and practices, and the impact on own area and the entire organization.
• Is well-versed in Government of Nepal laws and regulations that have impact on budgets and financial analysis, general accounting, and management controls.
• Must have excellent communication, diplomatic and negotiation skills.
• Ability to multi-task, meet deadlines, and accomplish goals.

Minimum Requirements

• Bachelor’s Degree or its equivalent in Accounting, Finance, Business Administration or related field is required. Master’s preferred.
• CPA, ACCA, ACA, ICAN, CIMA, CFE or any other relevant professional certification/qualification is preferred.
• Minimum of 8+ years of relevant experience in financial management, including overseeing the finance and operations of equally large and complex projects; 3+ years line-managing a finance project team or finance department.
• Experience and good working knowledge of donors, such as USAID, rules and regulations is required.
• Demonstrated experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for an international NGO.
• Excellent analytical, numerical and problem-solving skills.
• Knowledge in generally accepted accounting, budgeting and fiscal control principles.
• Relevant skills in automated accounting software systems and database spreadsheets.
• Proficiency in Microsoft Office applications such as MS Word and MS PowerPoint, with an expert knowledge of MS Excel.
• Experience building capacity in financial management of community-based organizations and implementing partners.
• Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations, and international donor agencies.
• Demonstrated leadership qualities, depth, and breadth of financial management expertise.
• Strong interpersonal, writing, and oral presentation skills in English.
• Ability to work on problems of complex scope that require in depth evaluations of data and various factors.
• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.

Working Hours and Travel Requirements

• Usual office working conditions, ability to travel domestically at least 25%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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