HR and Admin Officer

Position Title: HR and Admin Officer

Organization: Megasoft

Location: Kathmandu (Head Office)

Industry: Hygiene & Sanitary Products (Diapers, Sanitary Napkins, Personal Care)

Reports To: General Manager

About Company

Megasoft is a leading hygiene solutions company offering a diverse range of high-quality products for babies, women, adults, and pets. Since 1998, the company has been serving clients worldwide, supporting both start-ups and established brands to grow and expand their businesses. Its products are available across multiple continents through its own brands and retailer brands, reflecting strong global recognition and trust.

The company continuously strives for effective, affordable, and innovative hygiene solutions, with a strong focus on quality, service, and continuous improvement. Environmental responsibility and social commitment are central to Megasoft’s operations, with clear emphasis on reducing negative environmental impact and driving positive change for nature, society, and employees.

Position Overview

Megasoft is seeking a self-motivated, organized, and responsible HR and Admin Officer to manage the full spectrum of Human Resource and Administrative functions at its Head Office in Kathmandu. This role is ideal for individuals passionate about HR and people management, including fresh graduates with strong organizational and interpersonal skills. The HR and Admin Officer will handle end-to-end HR activities, administrative coordination, and CRM support, working closely with the General Manager and department heads to ensure smooth operations and a productive work environment.

Key Responsibilities

• End-to-End HR Management
• Oversee the full HR cycle, including recruitment, onboarding, employee engagement, payroll, and offboarding.
• Maintain and update the employee master database, including personal details, attendance, and performance records.
• Ensure proper implementation and communication of HR policies and procedures across the organization.
• Develop and maintain HR documents such as appointment letters, confirmation letters, and exit formalities.
• Recruitment & Onboarding
• Manage the recruitment process: job postings, CV screening, shortlisting, interviews, and selection.
• Conduct orientation for new hires and ensure smooth onboarding.
• Coordinate with department heads to fulfill manpower requirements and maintain optimum staffing levels.
• Attendance, Leave & Employee Tracking
• Maintain accurate records of attendance, leave balances, and working hours.
• Monitor punctuality and generate periodic attendance and leave reports.
• Track performance reviews, probation evaluations, and related follow-up actions.
• Payroll Management
• Prepare monthly payroll independently, including salary, overtime, deductions, and bonuses.
• Coordinate with the Accounts department for salary disbursement.
• Maintain payroll records and ensure accurate calculation of PF, gratuity, and tax compliance.
• Handle salary revisions, increments, and final settlements during employee exit.
• Employee Relations & Engagement
• Address employee queries and grievances in a professional and timely manner.
• Support and organize employee welfare, recognition, and engagement programs.
• Promote a positive, respectful, and performance-oriented workplace culture.
• Compliance & Legal
• Ensure compliance with the Nepal Labor Act, PF regulations, and internal company policies.
• Maintain documentation for audits, inspections, and internal reporting.
• Manage records related to employee insurance, benefits, and statutory compliance.
• Offboarding & Exit Formalities
• Manage the end-to-end offboarding process, including resignation handling, exit interviews, clearance, and handover.
• Prepare final settlements and update separation records.
• Collect feedback to support retention initiatives and continuous improvement.
• Administrative Support
• Oversee day-to-day office administration, including logistics, office supplies, travel arrangements, and vendor coordination.
• Handle correspondence, office upkeep, and internal documentation as required.
• Provide administrative and operational support to the General Manager.
• CRM Management & Coordination
• Maintain and update the company’s CRM database for clients, distributors, and partners.
• Coordinate with Sales and Customer Service teams for data management and communication tracking.
• Generate CRM and HR-related reports for management review.

Qualifications And Experience

• Bachelor’s degree in Human Resource Management, Business Administration, Management, or a related field.
• Master’s degree (MBA/MBS with HR specialization) preferred but not mandatory.
• Minimum 1–2 years of relevant experience preferred; freshers and entry-level candidates with strong potential and relevant internships (HR, Administration, CRM) are encouraged to apply.

Skills and Competencies

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Basic knowledge of HRIS, attendance, or payroll systems preferred.
• Understanding of HR documentation, payroll processes, and compliance.
• Familiarity with CRM software and data management tools, with willingness to learn new systems.
• Strong organizational and documentation abilities with attention to detail.
• Excellent communication skills in English and Nepali (written and spoken).
• Independent, responsible, and proactive, with the ability to manage tasks with minimal supervision.
• People-oriented, approachable, and adaptable to a dynamic, fast-paced work environment.

What We Offer

• Competitive salary based on qualifications and performance.
• Autonomy and responsibility to lead the HR and Admin function at the Head Office.
• Career growth opportunities into senior HR or administrative roles as the company expands.
• Hands-on exposure to HR operations, compliance, and business support.
• Inclusive, supportive, and collaborative work culture that values learning, initiative, and teamwork.

How to Apply

Interested and eligible candidates are requested to submit the following:

Updated Curriculum Vitae (CV)
Cover letter highlighting interest in HR and Administration and relevant HR/administrative experience
Copies of academic and professional certificates
Any additional supporting documents demonstrating HR, administration, or CRM experience (if available)

Application Channel (Talent Acquisition Partner – ODI Nepal)

Please send your complete application to:

• vacancy@odinepal.com
• vacancyatodinepal@gmail.com

Email Subject: Application – HR Officer (NMST | Kathmandu)

Only shortlisted candidates will be contacted. Megasoft and ODI Nepal are committed to an inclusive, diverse, and equal-opportunity recruitment process.

Apply before: December 20, 2025 12:00 am

Tagged as: Kathmandu