Company Secretary

Company: Shanker Group

Position Title: Company Secretary

Number of requirements: 2

Working Location: Head Office, Kathmandu

Position Summary

The Company Secretary shall be responsible for implementing decisions of the Board of Directors and General Meetings, ensuring full statutory compliance under the Companies Act, 2063 and other applicable laws of Nepal, maintaining corporate records, coordinating with regulatory authorities, and overseeing governance matters

Key Responsibilities

1. Board & General Meeting Management

• Prepare agenda and list of discussion topics for Board Meetings and General Meetings.
• Convene meetings of the Board of Directors and General Assembly.
• Verify and authenticate decisions passed in meetings.
• Maintain proper records of resolutions and corporate proceedings.
• Prepare and finalize minutes of Board Meetings and General Meetings.
• Obtain necessary signatures and preserve official records.
• Submit required documents and minutes to relevant government offices within statutory timelines.

2. Implementation of Board & General Meeting Decisions

• Implement decisions made by the Board of Directors and General meeting.
• Monitor and follow up on implementation of decisions

3 .Statutory & Regulatory Compliance

• Ensure compliance with provisions of the Companies Act, 2063.
• Comply with regulations and directives issued by:
  • Office of the Company Registrar
  • Department of Industries
  • Customs Department
  • Inland Revenue Office
  • Securities Board of Nepal
  • Nepal Rastra Bank
  • Other relevant government authorities
• Respond to official letters from government offices and coordinate necessary actions.
• Comply with any additional instructions issued by competent authorities.

4. Legal Representation & Case Handling

• Register cases on behalf of the company when required.
• Represent the company in court proceedings or coordinate with legal counsel.
• Prepare and submit written responses to legal notices and claims.

5. Policy Development & Governance

• Draft, review, and implement necessary company policies and rules.
• Ensure corporate governance practices align with applicable laws and regulations.

6. Other responsibilities

• Perform other duties as prescribed in Companies Act, 2063, Section 186
• Perform any additional duties assigned by the Board of Directors, Chairman, or Executive Director.

Minimum Qualification & Experience Requirement

The candidate must meet any one of the following eligibility routes:

Professional Certificate

• Professional Certificate of Company Secretary
• Post certificate, minimum 2 years of related work experience in company secretarial practice, corporate compliance, or legal affairs

Or Bachelor’s Degree

• Bachelor’s Degree in Law / Management / Commerce / Economics
• Post Bachelors, minimum 3 years of related work experience in corporate governance, regulatory compliance, or legal administration

Additional Requirements

• Strong knowledge of Companies Act, 2063 and Nepalese regulatory framework
• Excellent drafting and documentation skills
• High level of integrity and confidentiality
• Strong coordination and communication skills
• Ability to manage statutory deadlines efficiently

Email: hr@shankergroup.com

Tagged as: Kathmandu